south east policy unit
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Thames Valley Local Authority Procurement Checklist
South East Policy Unit
8 September 2005
Has the Council done a spend analysis?
8 September 2005
9
91
0
20
40
60
80
100
In-development Full spend analysiscompleted
%
Does the Council have a procurement web site and is there a link from the home page to it?
8 September 2005
36
45.0
18
0
36
27
18 18
0
20
40
60
No Yes In-development Not answered
%
Procurement Web Site Home page link
Does the Council have a specific small business procurement strategy and were small businesses consulted during its development?
8 September 2005
27
36 36
0
18
36
18
27
0
20
40
Yes No In-development Not answered
%
Small Firms Procurement Strategy Consultation with small businesses
Does the council have a “How to do business with the local authority” section on their web pages?
8 September 2005
73
0
27
0
20
40
60
80
Yes No In-development
%
Do Councils advertise ALL their contracts on this web site?
8 September 2005
45
27
9
18
0
20
40
60
Yes No In-development Not answered
%
Does the Council have a list of accredited suppliers?
8 September 2005
45 45
9
0
20
40
60
Yes No Not answered
%
What is the vetting procedure for becoming an approved supplier?
8 September 2005
9
18
9 9 9
45
0
20
40
60
In-house PQQ Constructionline
Exor Notapplicable
Notanswered
%
Does the Council have a PQQ adapted for small businesses, and for smaller contracts?
8 September 2005
9
64
18
9
0
20
40
60
80
Yes No In-development Not answered
%
Have Procurement Managers attended any of the government courses on procuring from small businesses?
8 September 2005
45 45
9
0
20
40
60
Yes No On-going
%
Do procurement managers understand the benefits of buying from small businesses?
8 September 2005
64
9
27
0
20
40
60
80
All understand Someunderstand
Not answered
%
Are Procurement Managers encouraged to award contracts to small businesses, or at least not penalised if they do?
8 September 2005
36
9 9 9
36
0
20
40
Yes No In-development
Not applicable Not answered
%
Are Procurement Managers aware of the small business strategies within the following documents:
8 September 2005
64
0 0
3636
27
0
36
9
36
9
45
9
55
0
36
0
20
40
60
80
Yes No Not applicable Not answered
%
National Procurement Strategy with respect to small businesses
Council Procurement Strategy
Council Concordat
OGC simplified PQQ for small businesses
What are the Councils plans for eProcurement and eTendering?
8 September 2005
9
73
189
55
36
0
20
40
60
80
Systemimplemented
In-development
Not answered
%
eProcurement eTendering
Have Councils held any “Meet the Buyer” events for small businesses?
8 September 2005
36
55
9
0
20
40
60
Yes No In-development
%
Are Councils planning to hold any “Meet the Buyer” events for small firms during 2006?
8 September 2005
27
36
18 18
0
20
40
Yes No Possibly Not answered
%
Do Councils run any training courses for small businesses to help them understand the Council’s tendering process and do you plan to hold any more in 2006?
8 September 2005
0
73
1818
73
9
0
20
40
60
80
Yes No Not answered
%
Training courses 2006 Courses
Do you insist that your large contractors have to sub-contract a certain percentage of the contract value to smaller (local) companies?
8 September 2005
0
82
9 9
0
20
40
60
80
100
Yes No Sometimes Not answered
%
Do Councils encourage larger suppliers to identify smaller, local companies to sub-contract to?
8 September 2005
0
64
9
27
0
20
40
60
80
Yes No Occasionally Not answered
%
Do Councils have a policy of paying suppliers within 30 days and are they achieving this target (i.e. 90 per cent of suppliers paid within this time frame)?
8 September 2005
82
9 9
91
09
0
20
40
60
80
100
Yes No Notanswered
%
30 day payment policy Achieving target
Do Councils encourage the use of Procurement Cards?
8 September 2005
36
9
18
27
9
0
20
40
Yes No Under-evaluation
In-development
Notanswered
%
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