south carolina state library digital collections

South Carolina State Library Digital

Collections

dc.statelibrary.sc.gov

Amanda Stone & Chris Yates

SCLA Conference-10/19/2011

IntroductionWorkflowWebsite & Walk-throughThe FutureTombstone Project

Outline

South Carolina State Library’s digital projects dc.statelibrary.sc.gov Currently includes: South Carolina State

Documents Depository & Union County Tombstone Project

Involves multiple departments Uses open source DSpace repository software Contract with The Longsight Group for DSpace

support

Digital Collections

Currently two collections: South Carolina State Documents DepositoryOnline library of publications produced by state agencies and

state-supported academic institutions. These publications provide citizens with crucial information about state government, including statistics, annual accountability reports, and data on a wide variety of topics related to the state.

Union County Tombstone ProjectLSTA-funded project with the Union County Carnegie Library

featuring tombstone transcriptions and images from three historical Union County cemeteries.

Digital Collections

Workflow @ SCSL

The People Who Make it Happen

Amanda Stone, Innovation & Digital Librarian Creates metadata schema, contact for Longsight, harvests born-

digital documents Chris Yates, Collection Management Librarian

Manager for ISS staff, quality control, trains for QC and scanning Wesley Sparks, Cataloger

Creates metadata from template, enters data into DSpace, catalogs new state documents

Janell Eades, Library Technical Assistant Scans using Bookeye and performs quality control for scanned

documents Linda Lange & Caroline Hite, Library Specialists

Scans using flatbed scanners, performs quality control for born-digital documents, rebinds and reshelves

USC SLIS Interns Scans specific collections, creates metadata and enters data into

DSpace

Ins & Outs of the 2nd Floor

2 Epson Expression 10000XL flatbed scanners One with automatic paper feeder Scan with Adobe Acrobat X Standard

Bookeye 3 A1 planetary scanner Opus FreeFlow software for scanning &

editing Currently using an empty office for storage of

documents in the digital process

Flatbed Scanners

Bookeye Scanner

OPUS Free Flow

Quality Control

Every document scanned or harvested online goes through a Quality Control process

Check for errors or omissions, readability, and correct OCR

Save PDF/A and multi-page TIF masters PDF/A is an ISO-standardized version of the

Portable Document Format (PDF) specialized for the digital preservation of electronic documents. (Wikipedia)

Use IrfanView for creating multi-page TIFs (freeware)

Wesley Sparks, cataloger, enters metadata Dublin Core metadata standard with additional

elements for easy integration with South Carolina Digital Library

Elements: Creator, Date, Description, Digital Specifications, Holding Library, Language, Mediatype, Publisher, Rights, Subject, Title, Type, URI

Many documents have already been cataloged—now we can add descriptions & additional LCSH

Cataloging

Website

dc.statelibrary.sc.gov

Keyword search

Keyword search

Browse by facets

Browse by CollectionBrowse by author, subject, date

Provides access to publications produced by state agencies and state-supported academic institutions. These publications provide citizens with crucial information about state government, including statistics, annual accountability reports, and data on a wide variety of topics related to the state.

Items in the State Documents Depository include both print publications and “born digital” documents often originally published on agency websites.

Organized by agency and collection Collection can be by serial or topic—not always exact

duplicate of serial record Organization of content is based on usability for citizens,

state employees, librarians 17 Agencies with content, over 3300 documents from

1853-2011

South Carolina State Documents Depository

School Directories Office of the Governor

Executive Orders Governor Messages, Vetoes, Proclamations Inaugural Addresses and State of the State

Addresses Tobacco Reports Legislative Audit Council Audit Reports Great Towns Public Library Annual Statistical Summary

Featured Collections

Keyword search

Browse Collection

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Recent Updates

Permanent URL

PDF File

Collection

Address given by the governor the day he/she is inaugurated

23 documents, 1890-2011 (not inclusive)

Also includes programs for Gov. Robert McNair’s inaugural ceremony and ball (1967)

Inaugural Addresses

State Department of Education publication

1912-2003 (working on 1977-1990)

Directory of State Department of Education Staff, List of all schools, county superintendent and principals, yearly statistics.

Fragile & Often Used

School Directories

Legislative Audit Council conducts performance audits of state agencies and programs as requested by the General Assembly

221 documents, 1976-2011

Both scanned from print collection & born-digital on LAC website

Legislative Audit Council Audit Reports

The documents in the State Document Depository will be linked to their records in SC LENDS.

Process has started.

SC LENDS

Union County Tombstone Project

In collaboration with the Union County Carnegie Library, the South Carolina State Library presents a project featuring tombstone transcriptions and images from three Union County cemeteries.

Presbyterian Cemetery, Fairforest Presbyterian Cemetery, and Belmont Cemetery in Union County, South Carolina.

Volunteers took pictures of each tombstone and transcribed each tombstone exactly in conjunction with rubbings where needed.

IMLS grant Currently 853 records; Fairforest Presbyterian Cemetery

coming soon (~230 records) Poster Session Friday @ 8:30 to learn more!!

Union County Tombstone Project

Barbara A. Johnson Pictures

Future

More, more more! Digitizing is now a permanent workflow for

the Information Support Services staff Coming soon: Handbook of South

Carolina, 1907 and The State School Building Survey of South Carolina, 1937

Comprehensive harvesting of born-digital documents at state agency websites (already ~5,000 saved)

Adding select collections to the South Carolina Digital Library

Future Plans

Questions?? Thank you for attending our session! Please feel free to contact us:

astone@statelibrary.sc.gov cyates@statelibrary.sc.gov

Special Kudos: USC SLIS Interns: Elaine Koutroulias, Samantha Hale & Maxine Henry, Information Support Services staff: Janell Eades, Carolyn Hite, Linda Lange, & Wesley Sparks, SCSL IT staff

Thanks!