ricoh aficio mp 2550 to 5001 series
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Ricoh Aficio MP 2550 to 5001
Series
Quick Reference User Guide
Compliments of:
IKON Office Solutions
Rogue Community College
Ricoh MP4000/MP5000 Quick Reference Guide
Table of Contents
Copier Functions How To Copy Documents How To Make 2 Sided Copies How To Staple Documents Staple Documents/Sample Copy Function 2 or 3 Hole Punch Option Batch Feed Mode/Auto Duplex Auto Reduce and Enlarge Magnification Image Combination Book Copying Magazine Mode Chapters Adding Covers To Documents Inserting Blank Slip Sheets Bypass Tray – Copying On Transparencies
(OHP) Bypass Tray – Copying On Heavy Paper Copy Job Interrupt
Ricoh MP4000/MP5000 Quick Reference Guide
Table of Contents
Document Server Functions Setting the Auto Erase Function Scanning To The Document Server Printing From The Document Server
E-mail Functions User E-Mail Registration Set Up Using E-0mail Registration Changing User E-mail Registration Deleting A User E-mail Registration Group E-mail Registration Set Up Registering E-mail Destinations To Group Using E-mail Group Registration Deleting A Group Registration
User Code Functions User Code Set Up and Activation Using User Codes Printing User Code Values
Ricoh MP4000/MP5000 Quick Reference Guide
COPIER FUNCTIONS
Ricoh MP4000/MP5000 Quick Reference Guide
How To Copy Documents
Place originals face up, portrait orientation in Document Feeder (ADF)
Enter desired number of sets or copies on the numeric keys
Press START
Ricoh MP4000/MP5000 Quick Reference Guide
How To Make 2 Sided Copies
Place originals face up, portrait orientation in Document Feeder (ADF)
Select the 2 sided option Enter desired number of sets or
copies Press START
Ricoh MP4000/MP5000 Quick Reference Guide
How To Staple Documents Place originals face up in the
Document Feeder (ADF)
Select the staple position from the Speed Keys on the Keyboard
Enter desired number of copies
Push Start
Staple
Ricoh MP4000/MP5000 Quick Reference Guide
Staple Documents/Sample Copy Function
Place originals face up in Document Feeder (ADF) Select any appropriate enhancement modes Select the one of the Stapling position Speed Keys
on screen Press the Sample Copy button (see arrow) Enter number of sets desired Press START Screen message will display:
1 set has been printed If you want to print remaining sets, press
CONTINUE button Press SUSPEND button to change settings
Select the option above you desire
Ricoh MP4000/MP5000 Quick Reference Guide
2 or 3 Hole Punch Option
If your system has the punch option, place originals face up in Document Feeder (SADF) or on Glass Platen
Select any appropriate enhancement modes Select punch pattern that matches your
document orientation from the keyboard’s Speed Keys
Enter desired number of copies Press START
Ricoh MP4000/MP5000 Quick Reference Guide
Batch Feed Mode/Auto Duplex
Select the 1:2 Duplex Speed Key Touch Sort button Touch Special Original button
Select Batch Touch OK
Select quantity using the numeric pad Place the first batch of documents in the SADF Press Start
Add remaining originals, pressing start after after each new batch
Continue adding originals until all originals are complete
Press the # key after all originals are scanned and the job will begin to print.
R=
R
R
Ricoh MP4000/MP5000 Quick Reference Guide
Auto Reduce and Enlarge Magnification
These instructions will assist you in placing 8.5x11 image on to a 11x17 sheet
Place the letter size original face up, portrait orientation in the ADF
Select a paper tray containing 11x17 paper Select Auto Reduce/Enlarge button
Press Start Retrieve output
Ricoh MP4000/MP5000 Quick Reference Guide
Image Combination
This feature permits users to combine multiple input pages on a single output page
Place documents face up in the ADF Originals can be grouped in order of 2,4,8 Or 16 to a
page Select Dup/Combine/Series button
Select COMBINE button Originals: Select 1 sided or 2 Copy: Select 1 sided or 2 Select the number of input pages per output
page Press OK
Enter number of sets desired Press START
Ricoh MP4000/MP5000 Quick Reference Guide
Book Copying
Place Book on Glass Platen Select Dup./Combine/Series button
Select SERIES button Select:
Book to 1 sided for single pages Press OK
OR
Select BOOK button Select BOOK TO 2 SIDED button on the
right of the screen Press OK
Enter desired sets Press Start
Ricoh MP4000/MP5000 Quick Reference Guide
Magazine ModeMAGAZINE MODE permits the user to put multiple
input pages in a booklet format
Use of a SADDLESTITCHED FINISHER will staple these pages down the center and fold them
Place all originals face up in ADF in the sequence you want them in your booklet….Cover, inside cover, page 1, etc
Select Dup./Combine/Series button Select Book button
Originals: Select single or double sided Copy: Select Magazine
Touch OK Enter desired number of sets Press Start
Note: Selecting LETTER paper will result with a
half-size booklet Selecting 11 x 17 paper will result with a full
81/2 x 11 booklet
Ricoh MP4000/MP5000 Quick Reference Guide
Chapters
Inserting Chapter Sheets in a 2 step process.
Step 1: Telling the machine from which drawer the chapter sheets will be drawn from
Select USER TOOLS/COUNTER button Select SYSTEMS SETTING box
Select PAPER TRAY SETTING tab Select NEXT button to go to the 2nd screen Press: Cover Sheet Tray box
Select the tray from which the Chapter Sheets will be drawn Tray1, Tray2, etc
Select Method Of Duplex: Single or Double sided
Display Time = At Mode Selected Press OK, EXIT, EXIT to return to the main
screen
Ricoh MP4000/MP5000 Quick Reference Guide
Chapters
Step 2 is instructing the Unit where you want the Chapter Pages inserted
Press the COVER/SLIPSHEET tab on the bottom of the touch screen
Press the CHAPTER button Complete the boxes shown on the screen by
entering the sheet number the chapter sheet is to be inserted in the output
Use the # key after each entry Press OK to return to the main screen
Place documents face up in the document feeder
Select the number of sets desired Strongly recommend a SAMPLE COPY to
assure all in their proper sequence.
Ricoh MP4000/MP5000 Quick Reference Guide
Adding Covers To Documents
The purpose of this function is to add either pre-printed front and back covers, or other covers, to any document.
Like Chapters, this is a 2 step function
Step 1: Telling the unit which paper tray the covers will be drawn from
Press USER TOOLS/COUNTER button Press SYSTEM SETTINGS button
Press PAPER TRAY SETTINGS tab Press NEXT to go to Screen 2 Select COVER SHEET TRAY
Select tray from which covers drawn Select single or double sided covers Display Time: At Mode Selected
Press OK, EXIT, EXIT to return to home screen
Ricoh MP4000/MP5000 Quick Reference Guide
Adding Covers To Documents
STEP 2 Place the cover stock in the tray selected in
Step 1 Place documents face up in the document
feeder Select any and all finishing options for the
job Press the Cover/Slip Sheet Tab on the
touch screen Select FRONT COVER options
Copy= first page in document feeder will be copied onto the cover
Blank=preprinted cover, first page in the document feeder will appear AFTER the cover
Select BACK COVER options Same as FRONT COVER above
Press OK Strongly recommend a Sample Set
Ricoh MP4000/MP5000 Quick Reference Guide
Inserting Blank Slip Sheets
The purpose of this function is to insert slip sheets into any document.
Like Chapters and Covers, this is a 2 step function
Step 1: Telling the unit which paper tray the slip sheets will be drawn from
Press USER TOOLS/COUNTER button Press SYSTEM SETTINGS button
Press PAPER TRAY SETTINGS tab Press NEXT to go to Screen 2 Select SLIP SHEET TRAY
Select tray from which slip sheets will be drawn
Select single or double sided sheets Display Time: At Mode Selected
Press OK, EXIT, EXIT to return to home screen
Ricoh MP4000/MP5000 Quick Reference Guide
Inserting Blank Slip Sheets
STEP 2 Place the ship sheets in the tray selected
in Step 1 Place documents face up in the document
feeder Select any and all finishing options for the
job Press the Cover/Slip Sheet Tab on the
touch screen Select SLIP SHEET options
Blank=Blank Slip Sheets will be inserted where told by the following screen
Select DESIGNATE/CHAPTER Complete the boxes by showing before
which input page the blank Slip Sheet is to be inserted.
Press OK Strongly recommend a Sample Set
Ricoh MP4000/MP5000 Quick Reference Guide
Bypass Tray - Copying On OHP
Place originals in the ARDF or on glass platen
Place Transparencies in bypass tray Press the # button on key pad Select OHP Press OK Press Start
Transparencies must be of Laser Copier type to withstand the heat of the laser engine. Failure to adhere will result in engine jams
Note: If you select OHP Transparencies, Labels, or Thick Paper in Special Paper, you cannot have copies delivered face down - -they will JAM
Ricoh MP4000/MP5000 Quick Reference Guide
Bypass Tray – Copying On Heavy Stock
Place original in the ARDF or on glass platen
Place Stock Paper in bypass tray Press the # button on key pad
Select Heavy Press OK Enter desired number of sets
Press Start
Note: If you select OHP Transparencies Labels, or Thick Paper in Special Paper, you cannot have copies delivered face down -they will JAM
Media type must be within the Copier paper specifications to avoid damaging the engine
Ricoh MP4000/MP5000 Quick Reference Guide
Copy Job Interrupt While a current COPY job is running
Press Interrupt key on the touch screen
Place NEW originals in the ARDF or on glass platen
Press START
After copies have been made, remove originals and copies
Press Interrupt Key again to resume original job
No job setting may be used with copy Interrupt
Ricoh MP4000/MP5000 Quick Reference Guide
DOCUMENT SERVER FUNCTIONS
Ricoh MP4000/MP5000 Quick Reference Guide
Setting Up The Automatic Erase
When documents are scanned into the Document Server, each is date and time stamped. A unit shipped from the factory is set for an automatic 3 day erase of all documents.
The Automatic Erase Function can be user adjusted anywhere from 1 day to 180, or it may be turned off entirely.
Setting The Automatic Erase Parameter Press USER TOOLS/COUNTER button Press SYSTEMS SETTINGS button Press ADMINISTRATOR TOOLS tab
Press NEXT to go to Screen 2 Press AUTO DELETE FILE IN DOCUMENT
SERVER button Enter the desired time to auto delete with the numeric
keys Press # key when through Pressing the OFF button means the automatic erase
has been turned off Exit User Tools/Counter
Ricoh MP4000/MP5000 Quick Reference Guide
Scanning To Document Server Press Document Server button (see arrow) The originals to be scanned into the Document Server are
placed face up in the ADF or on the glass platen
Press SCAN ORIGINAL button Press USER NAME button
Press MANUAL ENTRY button and type in your name.
Press OK Press FILE NAME button and type in the name of the
file to be scanned. Press OK
Optional PASSWORD: Using numeric keys enter a 4 digit password. System will ask you t confirm it.
Press OK Press START
New File will show in Document Server list To continue Scanning Additional Documents, repeat
steps above
Ricoh MP4000/MP5000 Quick Reference Guide
Print From Document Server Press Document Server (see arrow)
Finding the document you wish to print Enter your USER NAME in its
OR Enter the FILE NAME in its box you wish Touch the document you wish to print
If password protected, enter the numeric password
Touch To PRINT SCREEN PAGE button Select print options (2 sided, staple) Press START button
Ricoh MP4000/MP5000 Quick Reference Guide
E-MAIL FUNCTIONS
Ricoh MP4000/MP5000 Quick Reference Guide
User E-mail Registration Set-Up
Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management
Press New Program Press Change next to User Destination/Name Press Change next to Key Display to change Select Title - to File e.g Smith select (RST) Press E-mail, enter User’s E-mail address Register as a Sender - ON Senders Password - ON*
*Prevents other users from using your e-mail
Enter Password - Type in your Password
(numeric Only) Press OK
To enter additional E-mails, continue from step six above
Press Exit repeatedly to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
Place originals in document feeder on on glass platen
Press Scanner Press Manual Input Enter Recipient's E-mail destination Press OK
Repeat steps to add additional addresses Press Attach Senders Name
Press your registered named box If stored with Password, enter password
To attached a Subject Header Press Attach Subject Header
Use pre- stored headers or press Manual input to attach a new subject header.
Press OK Select File Type to change scanning file type Press Scan Settings to change options
Copy type, density, resolution size, etc. Press OK Press Start to Scan/E-mail documents
Using E-mail Registration
Ricoh MP4000/MP5000 Quick Reference Guide
Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management
List appears
Select the User E-mail you wish to change
Press the E-mail Address key Press Change next to User Name Enter the new E-mail information Press OK
To Change Password Press Change at Right of Password Enter New Password Press OK Press Exit repeatedly to Exit set-up
Changing User E-mail Registration
Ricoh MP4000/MP5000 Quick Reference Guide
Deleting A User E-mail Registration Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management
List appears To Clear only the E-mail Address Select the User E-mail user to clear Press the E-mail Address key Press Change next to User Name Press the Delete All key Press OK
To Clear all information for user Press the Delete Key Select the user to Delete Press the Key or enter the registered # Press the YES key Press the Exit key to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
Registering E-mail Destinations to Group Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Next to access page 2/3 Press Address Book Management Press User(s) destination key that you want to
register in a group Press Group key Select a group to which you want to register the
e-mail destinations Press OK
To Display an E-mail Destination Press Address Book: Program /Change
/Delete Group Select the Group where the data you want to
confirm is registered Press Programmed Users (all user e-mail
destination will show) Press OK To enter additional Groups, repeat the
above steps
Ricoh MP4000/MP5000 Quick Reference Guide
User E-mail Registration Set-Up
Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management
Press New Program Press Change next to User Destination/Name Press Change next to Key Display to change Select Title - to File e.g Smith select (RST) Press E-mail, enter User’s E-mail address Register as a Sender - ON Senders Password - ON*
*Prevents other users from using your e-mail
Enter Password - Type in your Password
(numeric Only) Press OK
To enter additional E-mails, continue from step six above
Press Exit repeatedly to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
Place originals in document feeder on on glass platen
Press Scanner Press Manual Input Enter Recipient's E-mail destination Press OK
Repeat steps to add additional addresses Press Attach Senders Name
Press your registered named box If stored with Password, enter password
To attached a Subject Header Press Attach Subject Header
Use pre- stored headers or press Manual input to attach a new subject header.
Press OK Select File Type to change scanning file type Press Scan Settings to change options
Copy type, density, resolution size, etc. Press OK Press Start to Scan/E-mail documents
Using E-mail Registration
Ricoh MP4000/MP5000 Quick Reference Guide
Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management
List appears
Select the User E-mail you wish to change
Press the E-mail Address key Press Change next to User Name Enter the new E-mail information Press OK
To Change Password Press Change at Right of Password Enter New Password Press OK Press Exit repeatedly to Exit set-up
Changing User E-mail Registration
Ricoh MP4000/MP5000 Quick Reference Guide
Deleting A User E-mail Registration Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management
List appears To Clear only the E-mail Address Select the User E-mail user to clear Press the E-mail Address key Press Change next to User Name Press the Delete All key Press OK
To Clear all information for user Press the Delete Key Select the user to Delete Press the Key or enter the registered # Press the YES key Press the Exit key to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
Group E-mail Registration Set-Up Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Next to access second screen
2/3 Press Address Book: Program
/Change/Delete Group Press New Program Press Change next to Key Display to
group name Enter Group name Press Key Display Change to change
name Press Select Title - to sort groups e.g
Smith select (RST) or other sort modes Press OK
To enter additional Groups, continue from step six above
Ricoh MP4000/MP5000 Quick Reference Guide
Registering E-mail Destinations to Group Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Next to access page 2/3 Press Address Book Management Press User(s) destination key that you want to
register in a group Press Group key Select a group to which you want to register the
e-mail destinations Press OK
To Display an E-mail Destination Press Address Book: Program /Change
/Delete Group Select the Group where the data you want to
confirm is registered Press Programmed Users (all user e-mail
destination will show) Press OK To enter additional Groups, repeat the
above steps
Ricoh MP4000/MP5000 Quick Reference Guide
Using E-mail Group Registration Place originals in document feeder on on
glass platen Press Scanner Press Manual Input Select Recipient's Group E-mail destination Press OK Press Attach Senders Name
Press your registered named box If stored with Password, enter password
To attached a Subject Header Press Attach Subject Header
Use pre- stored headers or press Manual input to attach a new subject header.
Press OK Select File Type to change scanning file type Press Scan Settings to change options
Copy type, density, resolution size, etc. Press OK Press Start to Scan/E-mail documents
Ricoh MP4000/MP5000 Quick Reference Guide
Deleting A Group Registration Press User Tools/Counter Press Systems Settings Press Key Operator Tools Press Nextto access second screen Press Address Book Management
List appears To Clear only the E-mail Address Select the User E-mail user to clear Press the E-mail Address key Press Change next to User Name Press the Delete All key Press OK
To Clear all information for user Press the Delete Key Select the user to Delete Press the Key or enter the registered # Press the YES key Press the Exit key to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
USER CODE FUNCTIONS
Ricoh MP4000/MP5000 Quick Reference Guide
Turning ON/OFF User Code Function Select USER TOOLS/COUNTER
Select SYSTEM SETTINGS
Select ADMINISTRATOR TOOLS Scroll to Screen 2 Select USER AUTHENTIFICATION
MANAGEMENT Press USER CODE AUTH button
Select Copier Options codes will apply to Scroll to Screen 2
Select Printer options codes will apply to Select Other Functions codes will apply to
Press OK
Scroll to Screen 1 See next page to enter individual codes and the functions those codes will engage.
Ricoh MP4000/MP5000 Quick Reference Guide
User Code Set Up And ActivationEntering Individual User Codes
You now are at Screen 1 of 5 under ADMINISTRATOR TOOLS
Scroll to page 2/5 using the down arrows Select Address Book Management
Select New Program Select Change next to Name
• Enter Name using the keyboard Select OK
Select Auth Info Type in the User Code (8 nbrs max) Press # Key after entering
Press NEXT button Confirm from the list of Available Functions
Copy: FULL COLOR, ETC Print: COLOR Other: Document Server or Scanner
Select OK
To enter more individual codes, start at the top of this page
Press EXIT three times to return to main copier screen
Ricoh MP4000/MP5000 Quick Reference Guide
Using User Codes
When you walk up to the Copier and the panel requests your user code
At system Prompt _ _ _ _ _ _ Enter your User Code Press the # sign
System is now ready for use
After completing your task Press the Yellow & Orange buttons
together This will Reset the pass code
The next user will need to input their own user code to access system
Ricoh MP4000/MP5000 Quick Reference Guide
Printing User Codes/Counters
Select USER TOOLS/COUNTER
Select SYSTEM SETTINGS
Select ADMINISTRATOR TOOLS Select DISPLAY/CLEAR/PRINT
COUNTER Select PRINT COUNTER
Press START button
Press Exit 3 times
Ricoh MP4000/MP5000 Quick Reference Guide
Deleting Individual Users
Select USER TOOLS/COUNTER
Select SYSTEM SETTINGS
Select ADMINISTRATOR TOOLS Scroll to Screen 2 Select ADDRESS BOOK
MANAGEMENT Press the DELETE button Press the individual you wish to
delete Confirm you wish to delete:
Yes or NO
Press Exit 3 times
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