research management system

Research Management System

Creating and submitting Proposals

Contents• Proposal creation and management• Proposal submission• Pre-Submission Eligibility

Exemption/Advice Requests• Funding Rules and Instructions• Key dates

Proposals Overview

• Fully electronic (no collation of paper, no postage)

• Approval and certification process through RO delegate will be conducted in the system

• Standardised where possible• PDF can be created at any time• No updates possible after submission to ARC

Form Parts• More, smaller form parts• One form part per page• Save as you go• Invalid data can be saved (but not submitted)• Validation errors displayed on relevant

page/section• Pre-populated where possible (eg contact

details)

Creating and submitting proposals

• User creates and saves draft proposal– Proposal name (identifier for participant

and administering organisation)– Structured data such as title, abstract etc

to be typed in– Data such as description of research will

be attached by originator or editor in PDF format

Including other participants• People

– Enter surname and person id (NOT RMS User id)– If match found details entered in table and email sent to

invited participant– Invited participant accepts via RMS, details are loaded– Invited participant rejects, details are not loaded – Originator grants edit/view rights to other participants

(including right to allocate rights to others, if desired)

• Organisations– Don’t need to accept– Certification letters attached as PDFs

Budget

• Better tracking of items throughout life-cycle

• Totals calculated automatically

• Validation included where possible

• Can add unnamed participants, fellows, etc.

Submission Process

• Current proposal status shows in proposals table, and in blue field at top of proposal

• Proposal owner can submit to RO once proposal is complete and valid

• RO can de-submit to owner, or submit to ARC (after certification)

Certification

• RO Staff can view proposals; however only RO Delegate can certify and submit a proposal

• RO Delegate must agree to certification for each proposal in order to submit to ARC

• Once submitted to ARC, proposal can be viewed but no longer edited

Pre-Submission EligibilityExemption/Advice Requests

• Usually relate to eligibility of investigators, fellowship candidates, organisations, and/or medical and dental research

• Detailed instructions and pro formas– http://www.arc.gov.au/ncgp/lp/lp_eligibility.htm– http://www.arc.gov.au/ncgp/dird/dird_eligibility.htm

• Single issue per request• Submit using the specified pro forma type

Pre-Submission EligibilityExemption/Advice Requests

• Merge completed form with supporting documentation

• Upload this as a single PDF to RMS

• Create Eligibility Issue (NB this will submit to Research Office – no draft)

• RO can submit to ARC or de-submit to researcher

Main Changes to LP Funding Rules

• Employment-related eligibility criterion for CIs changed to “at least 50 per cent (0.5 Full Time Equivalent) of her/his time”

• Partner Organisation contributions are now expressed as a percentage of total ARC request

• AIATSIS is an eligible organisation

Main Changes to LIEF Funding Rules

• Investigators are no longer eligible to be CIs and PIs if they are only casual, intermittent and/or occasional users

• First named CI must have a demonstrated capacity to manage the purchase, upgrading, construction, transportation, installation and maintenance and/or access

• Changes to ‘Restriction on budget items’

Main Changes to DIRD Funding Rules

• Introduction of the Australian Research Fellowship – Indigenous

• Maximum limit of: – $200,000 total over life of project where the

Proposal does not contain an Australian Research Fellowship – Indigenous

– $400,000 total over life of project where the Proposal contains an Australian Research Fellowship – Indigenous

Instructions to Applicants• Instructions to Applicants for LP and DIRD are

available at http://www.arc.gov.au/applicants/instructions.htm. LIEF will be available shortly.

• For further assistance with scheme matters, contact:– LP: ARC-LinkageProjects@arc.gov.au– DIRD: ARC-DiscoveryProjects@arc.gov.au– LIEF:

ARC-LinkageInfrastructureEquipmentandFacilities@arc.gov.au

Key Dates

Linkage Projects Round 1 2010:– Pre-Submission Eligibility

Exemption/Advice Requests close 15 April 2009

– Proposal Submissions close 13 May 2009

Key Dates

Linkage Infrastructure, Equipment and Facilities 2010:

– Proposal Submissions close 20 May 2009

– Proposals Submissions open shortly

Key Dates

Discovery Indigenous Researchers Development 2010:– Pre-Submission Eligibility

Exemption/Advice Requests close 3 April 2009

– Proposal Submissions close 13 May 2009

RMS Contacts at UniSA

• BusinessBrianne Hastie, email Brianne.Hastie@unisa.edu.au

Ashley Taylor, email Ashley.Taylor@unisa.edu.au

Jie Shen, email Jie.Shen@unisa.edu.au

• EASLyn Browning, email Lyn.Browning@unisa.edu.au

Louise Barnes, email Louise.Barnes@unisa.edu.au

• ITEEBrenton Hughes, email Brenton.Hughes@unisa.edu.au

Bec Schwartz, email bec.schwartz@unisa.edu.au

• HSCChris Moylan, email Chris.Moylan@unisa.edu.au

Madeleine Mallee, email Madeleine.Mallee@unisa.edu.au

• IWRITerry.Wilks@unisa.edu.au

• ITRSandy Sherry, email Sandy.Sherry@unisa.edu.au

• RISRMS enquiries can also be directed to

Melissa.Alagich@unisa.edu.au