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Region News
Presented by CNH District Secretary Andrew Liu
C N H | K E Y C L U B
May Board Training Cali-Nev-Ha District
Nuts & Bolts
C N H | K E Y C L U B
May Board Training Cali-Nev-Ha District
C N H | K E Y C L U B
May Board Meeting Cali-Nev-Ha District
DCM Alerts – DCM info for all divisions(date, time, location)
Nuts & Bolts
C N H | K E Y C L U B
May Board Meeting Cali-Nev-Ha District
Club of the Month – Recognize one of your clubs for its recent accomplishments.
Member of the Month – Recognize one of your members for his or her involvement or contributions
Nuts & Bolts
Reactive! Example: You will recognize your May CotM and MotM in your June submission!
C N H | K E Y C L U B
May Board Meeting Cali-Nev-Ha District
Region Ad – Advertise your Region through the District Newsletter!DivisionsCandid photos NOT posed photosMembershipMajor service projectsRecognition
Nuts & Bolts
Format & Submission
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May Board Training Cali-Nev-Ha District
C N H | K E Y C L U B
May Board Meeting Cali-Nev-Ha District
Information will be submitted in a Google formEach LtG will need to submit his or her own information
Format & Submission
Member of the MonthClub of the MonthDCM Alert
C N H | K E Y C L U B
May Board Meeting Cali-Nev-Ha District
Use your own creative format!Submitted by ONE LtG on behalf of the RegionEach Region needs to submit 2 ads throughout the year (an assigned month and December)Send to cnharchive@gmail.com AND your Region Team
Format & Submission
C N H | K E Y C L U B
May Board Meeting Cali-Nev-Ha District
Region Assignments:
Format & Submission
July: 1, 10August: 2, 11September: 3, 12October: 4, 13November: 5, 14December: 6, 15January: All RegionsFebruary: 7, 16March: 8, 17April: 9, 18
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May Board Meeting Cali-Nev-Ha District
Sample:
Format & Submission
Final Product: The District Newsletter
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May Board Training Cali-Nev-Ha District
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May Board Meeting Cali-Nev-Ha District
Where does your RNEWS go to? The District Newsletter! District Newsletter is made up of:
Executive Inserts for members Region Inserts Committee Inserts Executive Inserts for respective officers
posted to the CyberKey every 1st of the month
Final Product
C N H | K E Y C L U B
May Board Meeting Cali-Nev-Ha District
Questions? Ask!
Workshop Presented by:Elijah Kang
CNH District Tech Editor
CNH | KEY CLUB
Technology 101
MAY BOARD MEETING 2011
CNH | KEY CLUB
MAY BOARD MEETING 2011
Table of Contents
1. Graphic Standards2. Publications3. PDFs 4. Gmail5. CNH CyberKey
CNH | KEY CLUB
MAY BOARD MEETING 2011
Graphic Standards• Century Gothic for headers• Goudy Old Style for body text• Alternatives fonts include Verdana and Arial• Use accent fonts to add your own style!• Find fonts online! www.dafont.com,
www.urbanfonts.com• Always use the appropriate Key Club Logo, pencil,
fonts, colors, and CNH logo• All logos and word marks must remain proportional
CNH | KEY CLUB
MAY BOARD MEETING 2011
Graphic Standards• There should be nothing within a half inch of all
sides of the Key Club logo and watermark.• The logo should also be on a neutral background
• See the Graphic Standards manual on the CyberKey under Resources>The Basics
CNH | KEY CLUB
MAY BOARD MEETING 2011
Graphic Standards• Colors to use in all Key Club material
CNH | KEY CLUB
MAY BOARD MEETING 2011
Questions?
CNH | KEY CLUB
MAY BOARD MEETING 2011
Publications• Consists of photos, articles, and
newsletters sent to the district.• Each publication has its own set of
standards and procedures.• Publications are due every 20th of the
month.
CNH | KEY CLUB
MAY BOARD MEETING 2011
Publications: Photos• Must be submitted to cnhvisuals@gmail.com • Maximum of five per event• Pictures must be named D##_[Event Title Initials]_[Photo
#]– Example: D90_MOD_02 = Division 90, March of Dimes, Picture #2
• Only the Lt. Governor can submit pictures• Only pictures of service are appropriate for
submission• Submit photos of Faculty/Kiwanis Advisors for possible
recognition slideshow at the District Convention
CNH | KEY CLUB
MAY BOARD MEETING 2011
Publications: Articles• Must be submitted to cnharticle@gmail.com• There is no limit to the amount of articles. • Articles must be named D##_[Event Title
Initials]_[Article #]• For email subject put D## [School] – [Topic]• Any Key Clubber can write an article about anything
related to service or Key Club. • Articles must be submitted in a template which can
be found on the CyberKey under News>CNH District Newsletter
CNH | KEY CLUB
MAY BOARD MEETING 2011
Publications: Newsletters• Must be submitted to cnh.newsarchive@gmail.com• Submitted once every month. • Newsletters must be named D##_DNEWS_[Month #]
– Example: D86N_DNEWS_06 = Division 86N, Division Newsletter, June
• Newsletters are proactive and should follow the Graphic Standards.
• Must be submitted in a PDF file.• Only the Division News Editor can submit newsletters.
CNH | KEY CLUB
MAY BOARD MEETING 2011
Questions?
CNH | KEY CLUB
MAY BOARD MEETING 2011
PDFs• Required for newsletters and Key Club
work documents• Do not save the monthly reports in PDF• Buy Adobe Acrobat X Pro Student Edition
for $119• There are many free alternatives as well.– Microsoft Office PDF add-on, OpenOffice,
PrimoPDF, doPDF
CNH | KEY CLUB
MAY BOARD MEETING 2011
Questions?
CNH | KEY CLUB
MAY BOARD MEETING 2011
Gmail• Maximize your Gmail performance!• Gmail allows more customization than
most email providers• These include labels, filters, tasks, labs,
etc.• Be sure to check your email everyday!
CNH | KEY CLUB
MAY BOARD MEETING 2011
Gmail: Labels• Create labels to organize
different types of emails• Choose colors to distinguish
from each category• To create labels, select a few
emails and click “Labels” or “Move to” and a Create new option will appear
CNH | KEY CLUB
MAY BOARD MEETING 2011
Gmail: Filters• Used to automatically label each
incoming email!
• In the main Google Mail page, look at the top and click on “Create a filter”
• Filters are completely customizable
CNH | KEY CLUB
MAY BOARD MEETING 2011
Gmail: Filters• To filter email from Google Group
reflectors, type “list: <email@googlegroups.com>” in “Has the words”
• The filter above will automatically label email from the KCBoard Reflector
• Experiment with it!
CNH | KEY CLUB
MAY BOARD MEETING 2011
Gmail: Labs• Labs are experimental features made by
several developers• Labs can range from an undo send button
to replying with canned messages• Can be enabled under Gmail settings on
the “Labs” tab
CNH | KEY CLUB
MAY BOARD MEETING 2011
Gmail: Tasks & Starred• Tasks keep track of what you need to
accomplish.• You can find this under Mail and
Contacts• It’s more a sticky note than an
agenda• Star emails to select important
information that can be easily accessible later– Example: Instructions on how to submit
publications
CNH | KEY CLUB
MAY BOARD MEETING 2011
Gmail: Boomerang• Internet Browser add-on that allows you to
extend the use of Gmail!• Automatically email messages to the time
you want• Boomerang can automatically bounce
back emails that contain important deadlines
CNH | KEY CLUB
MAY BOARD MEETING 2011
Questions?
CNH | KEY CLUB
MAY BOARD MEETING 2011
CNH CyberKey
http://www.cnhkeyclub.org
CNH | KEY CLUB
MAY BOARD MEETING 2011
CNH CyberKey• The CNH CyberKey is our district website.• It is the information database for all of
your Key Club resources• I will be updating the website constantly to
make announcements and release monthly dues
CNH | KEY CLUB
MAY BOARD MEETING 2011
Questions?
Elijah Kangcnhkc.dte1112@gmail.com
(818) 518-4393
DIVISIONAL BUDGETPresented by District
TreasurerChristopher J. Van
CNH KEY CLUB
May Board 2011 | California Nevada Hawaii District
Your Budget!
May Board 2011 | California Nevada Hawaii District
• How much do I get?– Your division budget is based on the amount of PAID
clubs you have in your division. Each paid club amounts to $50.
Example: Division 72 North has 7 clubs . One of those clubs is suspended. How much money is in Division 72N’s budget?
– Answer: $300 (6 paid clubs x $50) • How do I utilize this money for divisional expenditures?
– VOUCH
Budget Error!
May Board 2011 | California Nevada Hawaii District
Congratulations to some of you that saw the error and fixed it already in your budget
file.To fix this, go to cell H31.
Double-click Fx = SUM(H17:H30).
Revenue
May Board 2011 | California Nevada Hawaii District
Revenue1. How many dues paid clubs are in your division? 2. Do you have a Distance Bonus?3. Have you talked to your Kiwanis Lt. Governor to see if they have any money to help you? 4. Have you talked to your Sponsoring Kiwanis Club about financial help? 5. Have you talked to your Kiwanis Lt. Governor to see if the division provides financial support?6. Have you asked a local business if they would be willing to donate?7. You should not need to include personal funds. There is enough on the budget for you to use, but remember to use it wisely!
Expenses
May Board 2011 | California Nevada Hawaii District
Printing• Newsletters –
How many are you going to produce?How many pages is each one going to be? How many are you going to print each month? (Clubs, Kiwanis,
Advisors, Binder)How much is it going to cost you per page to copy or print?
• DCM Agendas & Minutes – same considerations as above.• Training & Literature – How many pages is each one going to be?
How many people for each workshop?
*All of these expenditures are applicable for district office printing!
District office printing, you say?!
May Board 2011 | California Nevada Hawaii District
Simply send an email to the lovely people at the CNH District Office!
To: office@cnhkiwanis.org
Subject: Key Club D# Print Order(i.e. “Key Club D72N Print Order)
Attachments: Only PDF files
Body:·Clearly specify what PDF(s) you have attached
·Number of copies per file·Special needs·Your full mailing address·Deadline date needed
*The district office does not accommodate color ink printing*This is a simple task that could be assigned to an executive assistant*District office printing is not limited to DCM agendas
Postage & Administrative
May Board 2011 | California Nevada Hawaii District
Postage• 44 cents!Administrative• DCMs – Do you need to provide office supplies?• Printing – Do you need to buy printing supplies?
Telephone & Mileage
May Board 2011 | California Nevada Hawaii District
Long Distance Telephone• No budget money should be placed in this section due to the invention of EMAILAuto Mileage• How many times are you going to visit each club?• Google MAP directions from your school to each of your clubs and add up the
miles TO and FROM the location. Do the same for DCMs.• You may have to estimate where you would hold any divisional projects and
remember the Kiwanis DCMs.
Miscellaneous
May Board 2011 | California Nevada Hawaii District
Miscellaneous• Are you going to give out awards at the end of the year?• How much are they?• Are you going to use decorations at any of your events?
*KEEP IN MIND THIS DOES NOT MEAN SPIRIT ITEMS• Are you going to provide any sort of snacks at your events?
Extra Revenue?• Spend it on more office supplies (name tags, markers, etc.)
REMINDER: The budget is only a guide. It CAN change throughout the year.
Got Questions?I’m all ears!
Christopher J. Van, District Treasurercnhkc.dt1112@gmail.com
CNH KEY CLUB
May Board 2011 | California Nevada Hawaii District
Division Reports
Presented by CNH District Secretary Andrew Liu
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May Board Training Cali-Nev-Ha District
Directory
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May Board Training Cali-Nev-Ha District
C N H | K E Y C L U B
May Board Training Cali-Nev-Ha District
need to complete this tab first info transfers to rest of report refer to Dues Report and Club Officer Information files for help
Directory
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May Board Training Cali-Nev-Ha District
need for District Directoryidentifies Division Assistants and News Editor
Directory
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May Board Training Cali-Nev-Ha District
need for District Directory gather contact info from officers, Kiwanis Advisors, Faculty Advisors refer to “Club Officer Information” file for help can only have multiple VPs
Directory
Data Report
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May Board Training Cali-Nev-Ha District
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May Board Training Cali-Nev-Ha District
Use X’s to mark reports (on right side) check club projects for different categories membership numbers come directly from Dues Report!
Data Report
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May Board Training Cali-Nev-Ha District
Division Project: An event announced by the LTG District Project: SHINE Governor’s Focus: not announced yet Major Emphasis: Service Initiative (Live 2 Learn) and 3 Service Partners Kiwanis Project: project with a Kiwanis club Foundation Project: Projects supporting PTP, PEM, or scholarships
Data Report
Questions?-Division Directory
- Data Report
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May Board Training Cali-Nev-Ha District
Service Record & LTG Attendance
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May Board Training Cali-Nev-Ha District
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May Board Training Cali-Nev-Ha District
MINIMUM of 50 hours! only use numbers for “hrs” section extend cells if needed
Service Record
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May Board Training Cali-Nev-Ha District
Ex: Kiwanis Weekly Meetings, Kiwanis DCMs, Midyear N or S, banquets, club socials, etc. service projects are NOT special events!
LTG Special Attendance
LTG Business
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May Board Training Cali-Nev-Ha District
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May Board Training Cali-Nev-Ha District
don’t use N/A for sections that you can’t fill out; just leave blank “Focus” are main ideas of the meeting, newsletter, e-message, etc. complete the “comments” section for self-reflection
Club & Division Relations
Questions?- Service Record
- Special Attendance- LTG Business
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May Board Training Cali-Nev-Ha District
Club Data Analysis & Action Plan
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May Board Training Cali-Nev-Ha District
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May Board Training Cali-Nev-Ha District
identify weaknesses AND strengths of ALL clubs and look for areas of improvement Is membership involvement weak? How is their relationship with the Faculty and Kiwanis Advisors? Club Officers? How can you assist the club? What does the club need? extend cells to read comments
Club Data Analysis
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May Board Training Cali-Nev-Ha District
Club Data Analysis leads to Leadership Development Action Plan! How can you assist your clubs?What do you plan to do next month? Be detailed in your self-reflection
Action Plan
Club Showcases
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May Board Training Cali-Nev-Ha District
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May Board Training Cali-Nev-Ha District
copy and paste snapshots from Club MRFs way of acknowledging your clubs who worked hard over the past month these will be used as a feature on the CyberKey and to encourage clubs to strive for more in order to be the next showcased club!
Club Showcases
Questions?- Club Data Analysis
- Action Plan- Club Showcases
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May Board Training Cali-Nev-Ha District
Quarterly Reflections
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May Board Training Cali-Nev-Ha District
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May Board Training Cali-Nev-Ha District
reflect on your work throughout the past few months any areas that need improvement? what are some aspects that worked for you?Q1 reflections due July 10th
Club Showcases
Submission
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May Board Training Cali-Nev-Ha District
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May Board Training Cali-Nev-Ha District
ALWAYS the 10th of every month BEFORE 6PM! send to CNH Archive AND Region Advisor Team include a body message as courtesy and as a reminder of submission items complete “MAY” tab and finalize directory by June 10, 2011
Submission
Questions?ASK!
C N H | K E Y C L U B
May Board Training Cali-Nev-Ha District
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