redstone arsenal community women’s … · the executive board of redstone arsenal community...

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REDSTONEARSENALCOMMUNITYWOMEN’SCLUBBYLAWS

ARTICLEI–PROMULGATIONOFBYLAWS

TheExecutiveBoardofRedstoneArsenalCommunityWomen’sClubherebypromulgates(tomakeknownbydeclarationtothemembership)theseBylawsforthemanagementoftheRedstoneArsenalCommunityWomen’sClubhereinreferredtoasthe“CWC,”inaccordancewiththeRSACWCConstitution.

ARTICLEII-MEMBERSHIP

Themembershipyearshallrunfrom1Juneto31Mayofthefollowingyear.AllparticipantsintheorganizedfunctionsoftheCWCmustbemembersaslistedinArticleIVoftheConstitutionandnopersoneligibletoholdactivemembershipmaybeadmittedasaguestformorethanonegeneralmembershipmeetingduringaclubyear. IncompliancewithArmyRegulations,allmembersshallbeencouragedtoreadtheConstitutionandBylawsoftheCWCasaconditionofmembership.

SectionA: ActiveMembers

1.Members-in-Good-Standingshallhavetherighttovote.2.Members-in-Good-StandingshallhavetherighttoholdelectiveofficeorchairStanding

CommitteesorSpecialCommittees.SectionB:HonoraryMembers

1.ShallhaveallthesocialprivilegesoftheCWC,butnottherighttovoteatGeneralMembershipmeetings,orholdelectedoffice.

2.Shallnotpaydues.3.HonoraryMemberswhoserveasaCommitteeChairpersonwithavotewillbeallowedto

voteatBoardMeetings.SectionC: Member-in-Good-Standing

1.ShallactivelyparticipateintheCWC(i.e.iscurrentonannualduesandhasnotresignedorrelinquishedtheirmembership).2. Shallexhibitcordial,civilandnon-abusivebehaviortoothermembers.3. Shall have paid all outstanding bills owed to the CWC for a General MembershipMeetingLuncheonortopayadministrativecoststobankforoverdraft.Untilallbillsarepaidthatmembercannotparticipateinanyfunction,fundraiser,orGeneralMembershipMeeting.4.ShallbebythedeterminationoftheExecutiveBoardwiththeadvicefromtheHonoraryPresidentand/orAdvisor.

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ARTICLEIII-OFFICERSANDTHEIRDUTIES

SectionA: EachOfficer

1.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedaslistedbelow.

2.Shallannuallyreview/revise/maintainsaidSOPandAfter-ActionReportinconsultationwiththePresidentandprepareonepapercopytobeplacedinfoldertobepassedontothenextBoardyear’sofficerwiththatjob. ThecurrentofficershallalsocreateandclearlylabelanelectroniccopybythemostcurrentstoragemethodsandgivethattothesecretaryNLTtheMayGeneralBoardMeeting.

3.ShallprovidemonthlyboardreportstothePresidentandSecretarybythespecifieddeadline.

4.ShallattendallBoardmeetings.Ifaboardmembermustmissameeting,saidboardmembermustgivetheirvotingproxytoanotherboardmember. MissingthreeconsecutiveboardmeetingswilltriggerareviewofthepositionbytheExecutiveBoard.

5.ShallattendallmonthlyGeneralMembershipMeetingluncheons.6.ShallattendallCWCspecialevents.

SectionB:HonoraryPresidentandAdvisor(s)-NonVoting

1.TheHonoraryPresidentandAdvisor(s)shallcomprisetheAdvisoryCommitteeoftheCWC.AdvisorsattherequestofthePresidentshallserveasnonvotingmembersofstandingandspecialcommittees.

2.TheHonoraryPresident,asdefinedinArticleIII,SectionB,Paragraph1oftheConstitution,shall,withherconsent,serveontheExecutiveBoardandtheGeneralBoardinanadvisorycapacity,withoutavote.

3.Advisors,asdefinedinArticleIII,SectionB,Paragraph2oftheConstitution,shallbeinvitedtoserveontheExecutiveandGeneralBoardsandshallhavenovote.TheymayserveasaCommitteeChairperson,hencewouldhaveavoteatGeneralBoardMeetingsifholdingavotingposition.

SectionC:President-NonVoting,exceptastiebreaker

1.Shall,uponassumingofficeinJune(JointBoardMeeting),acquire/signforallkeys(postofficebox)andsignanewapplicationatthepostofficefornewkeylock/change (Secretarytoco-signandhaveotherkeyasbackup).SeeSOPforfurtherchangeoverdutiesuponinstallationandexitofoffice.

2.ShallpresideatallCWCgeneralmembership,ExecutiveBoard,andGeneralBoardmeetings(thisincludestheannualBoardOrientationinJune).

3.ShallcallspecialmeetingsoftheExecutiveBoardand/ortheGeneralBoardwhennecessaryandmaycallspecialmeetingsoftheGeneralMembershipwiththeapprovaloftheExecutiveBoard.

4.Shallserveasanex-officiomemberofallcommitteesexcepttheNominatingCommittee.5.ShallwiththeassistanceoftheExecutiveBoard,appointallChairpersonsofStanding

CommitteesandSpecialCommittees.6.ShallappointaParliamentariantotheExecutiveandGeneralBoards.

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7.ShallappointrepresentativestoserveasliaisonsbetweentheCWCandotherorganizationsasrequired.

8.ShallappointamemberoftheExecutiveBoardtoprovideongoingorientationtonewmembersoftheGeneralBoardthroughouttheBoardyear.

9.ShallhavetheauthoritytosignchecksinaccordancewiththeArticleIIISectionG.1.andshallbeoneofthethreesignatoriesonthebankchecksigningauthorizationcard.

10.ShallsignandreviewthemonthlyTreasurer’sfinancialstatementandapprovedboardminutestobesubmittedtoFMWRbythedeadlinesetbyFMWR.

11.Shallsignandreview,withtheExecutiveBoard,therevalidationpacketreceivedfromtheFirstVicePresident.

12.Shall,withtheapprovaloftheExecutiveBoard,signallcontractsonbehalfoftheCWC.13.ShallmaintainanelectronicfilecontainingtheSOPandAfter-ActionReportforeach

ExecutiveBoard,GeneralBoard,StandingCommitteeandSpecialCommitteepositions.14.ShallbebondedattheexpenseoftheCWC.15.Ifanyelectiveoffice,otherthanthePresidency,becomesvacantduringtheyear,the

President,withtheapprovaloftheExecutiveBoard,shallappointasuccessortoservetheun-expiredterm.

16.ShallmaintainincorporationstatuswiththeStateofAlabamaandshallensurethattheTreasurermakesyearlypaymentsassociatedwithoperatingacharitableorganizationinthestate.(June)

17.ShallhavetheauthoritytoappointStandingCommitteeChairs.18.ShallensurethattheTreasurerpreparesandfilestaxesbyOctober15theachyear.19.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-Action

Report(AAR)dueattheMayBoardmeeting. Onepapercopyshallbeplacedinfoldertobepassedontothenextyear’sPresident. Thecurrentofficershallalsocreateanelectroniccopybythemostcurrentstoragemethods,clearlylabel,andgivethattothesecretary.

SectionD:FirstVicePresident-Voting

1.ShallassistthePresidentandperformthedutiesofthePresidentinthePresident’sabsence.

2.ShallassumethedutiesofthePresidentintheeventthatofficebecomesvacantduringtheyear.

3.ShallcoordinatewiththeTreasurertoassurethatCWCmaintainsadequateinsurancecoverageforitsassetsandBonding,ifneeded.

4.ShallattendcommitteemeetingsattherequestofthePresident.5.ShallasaliaisonforallVIPGuestandseating,securityandnotification.6.Shallberesponsibleforcoordinationoftherevalidationpacketforsubmissiontothe

President. ThisinformationshallbeturnedinNLTJanuary1standcompletedeveryotheryearinaccordancewithArmyRegulationandFMWRguidelines.(TherequestfortherevalidationpacketfromFMWRshouldbeexpectedbymailintheNovembertimeframetobecompletedbyJanuary1sttobeincompliance.)

7.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedasinArticleIIISectionA.2.

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SectionE: SecondVicePresident-Voting

1.ShallbethesinglepointofcontactbetweenCWC,FMWRandtheRedstoneArsenalSummit.

2.ShallassumedutiesoftheFirstVicePresidentwhennecessary.3.ShallprepareaprogramoutlinefortheyeartobepresentedtotheExecutiveBoardforapprovalandshallbethePOCforanyguestspeakerinvitedtoattendaGeneralMembershipMeeting.ShallcoordinateandassistinthepresentationofprogramsforeachGeneralMembershipMeeting.4.Shallcoordinate(aftertheJoint-Boardmeeting)theannualBoardOrientationin

consultationwithFMWR.BoardOrientationistobeattendedbytheExecutiveBoard,theDirectorofFMWRandtheProgramManagerofPrivateOrganizations. ThepurposeoftheBoardOrientationmeetingisforFMWRtoinformtheboardofcurrentoperatingproceduresforPO's andtheproperconductofRSACWConRedstoneArsenal.

5.ShallactasaliaisonbetweentheRedstoneArsenalFMWRactivitiesandtheCWCinplanningandarrangingallfunctionsoftheCWC,includingallfundraising. Shallfileinstallationrequiredpaperworkforholdingfundraisers.

6.ShallactasliaisonbetweentheRedstoneArsenalSummit,theCWCBoardandtheGeneralMembership.AfterreceivingthenumberofreservationsfromtheReservationChair,attherequestedtime,turninthereservationstotheSummitatadesignatedtimeasdeterminedbytheSecondVicePresidentandtheSummitStaff.

7.Shallberesponsibleforarranging,incoordinationwiththePresident,allspecialfunctionsoftheCWC.

8.ShallberesponsibleforallCWCpropertyincludingCWCstoragefacility,decoratingitems,camera,aswellasallfundraisingitems.Shall,withtheapprovaloftheExecutiveBoard,formacommitteetoassistwithsaidproperty.9.ShallberesponsibleforcoordinatingthetabledecorationsforGeneralMembership

Meetings11.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-Action

ReportdueattheMayboardmeetinganddistributedasperArticleIIIA.2.SectionF: Secretary-Voting

1. ShallattendandkeepminutesofallmeetingsoftheExecutiveBoard,GeneralBoard,regular,andspecialmeetingsoftheGeneralMembership.

2. Shallsetupmonthlyboardmeetings3.ForCWCrevalidationpurposes,shallhavecustodyofallminutesandrecordsofmeetingsof

theCWCandmaintainacurrentfileofdocumentstoinclude:a.ConstitutionandBylawsb.CopyofRequestforPermissiontoOperateletterandtheInstallationApprovalletterc. Retentionofrevalidationdocumentationd.Copyoffinancialstatementse.Copyoflatestauditf. Copyofincorporationpaperwork

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g.CopyofIRStaxexemptstatush.Currentlistofofficersi. CopiesoftheSOPandAfter-ActionReportsforeachpositionontheGeneralBoard

4.ShallpreparecopiesofGeneralBoardminutesforeachmemberoftheGeneralBoardanddistributewithin/by10daysaftersaidmeeting.Thesemaybedistributedelectronically.

5.ShallpreparecopiesofExecutiveBoardmeetingsforeachmemberoftheExecutiveBoardanddistributewithin/by10daysaftersaidmeeting.Thesemaybedistributedelectronically.

6.Shallsubmitcopiesofthesigned(President,Secretary)monthlyminutesandmonthlyfinancialreports(signedbyPresidentandTreasurer)totheFMWRPrivateOrganizationsofficer,OfficeoftheGarrison,RedstoneArsenal,afterBoardapprovalasstipulatedbythePrivateOrganizationOfficeonRedstoneArsenal.

7.IfunabletoattendaboardmeetingorspecialmeetingsoftheGeneralMembership,shallmakearrangementsforminutestoberecordedbyanothermemberoftheGeneralBoardorExecutiveBoard,dependingonthemeeting.

8.ShallconductallcorrespondencefortheCWCasrequestedandmaintainrecordsofincomingandoutgoingmail.

9.ShallberesponsibleforadditionalpostofficeboxkeyandcoordinatewithPresidentforanymailcollection.

10.ShallbebondedattheexpenseoftheCWC.11.ShallhavetheauthoritytosignchecksinaccordancewiththeArticleIIISectionG.1. Shall

beauthorizedtomakedepositswhenTreasurerisnotavailable.Shallbeoneofthreesignatoriesonthebanksignaturecardforcheckwriting.

12.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayboardmeetinganddistributedaslistedinArticleIIISectionA.2.

SectionG:Treasurer-Voting

1.Shallmakearrangementswiththebankforthreesignatoriesonthebanksignatureauthorizationcard. ThesignatoriesshallbethePresident,theSecretaryandtheTreasurer.Twosignatureswillberequiredtomakeacheckvalid. Nopersonshallsignachecktothemselves.

2.Shallreceiveanddisbursefundsgenerated(toincludeanyfundraiser)onbehalfoftheCWC.Shallmakedepositsoffundsinatimelymanner,nottoexceed72hoursafteraneventorfundraiser. PresidentandSecretaryshallbeallowedtomakedepositsonbehalfoftheTreasurer. TreasurerwillworkwithanyBoardMemberthatanoverdraftcheckhasbeengivento,toensurethatallmembersowingmoneyforanyfunctionorduesorforanoverdraftwillbeinformedandcollectedfrom.

3.Shallmakeapermanentrecordofallreceiptsandexpenditures.4.Shallmaintainallcontracts,warrantiesandbonds.5.Shallpresentareportonthetransactionsofthepreviousmonthatthemonthlymeetingof

theGeneralBoardandthemonthlymeetingoftheGeneralMembership.6.TheTreasurer,PresidentandSecretaryshallbebondedattheexpenseoftheCWC.7.Shallprepare,withtheassistanceoftheHonoraryPresident,President,FirstVicePresident,

SecondVicePresident,Secretary,ParliamentarianandtheChairpersonoftheWaysandMeansandCommunityAssistanceCommittees,andpresenttotheboardtheannual

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proposedbudgetatthefirstGeneralBoardMeetingandpresentproposedbudgettotheGeneralMembershipinAugust.

8.Shallprepareanannualfinancialstatementwithsupportingdocumentsforauditandapproval.

9.ShallensurethattwentyfivepercentofmembershipduesremaininthegeneralfundattheendoftheboardyearpertheRSACWCConstitution.

10.ShallholdtheincorporationpaperworkfortheRSACWC.EachyearshallpayAlabamaoperatingfeesandensurepaperworkiscompletedforincorporation(June).

11.Shallprepareandfiletherequiredannualtaxdocuments(October15theveryyear).12.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-Action

ReportdueattheMayboardmeetinganddistributedaslistedinArticleIIISectionA.2.

SectionH:ThePresident,withapprovaloftheExecutiveBoard,shallappointthefollowingposition.

Parliamentarian-NonVoting

1.ShallserveontheExecutiveBoardandGeneralBoard,withoutvote.2.Shallserveasanadvisorinrulingsonpointsoforderatallmeetings.3.ShalladvisethePresidentinmattersofinterpretationoftheRSACWCConstitutionand

theseBylawsandseek,ifnecessary,competentlegaladviceonthesematters.4.MaypresentrecommendationstotheExecutiveBoardandtheGeneralBoardonall

standingrulesandoperatingproceduresnecessarytotheefficientinternaladministrationoftheCWC.

5.ShallberesponsibleformaintainingcopiesofcurrentArmyregulationsgoverningtheoperationoftheCWC.

6.ShallreviewtheConstitutionandBylawseachyearandchangesdeemednecessaryshallbepresentedtotheGeneralMembershipfollowingtheproceduresdescribedinArticleVIIIoftheConstitutionandArticleXIVoftheBylaws.

7.ShallserveasChairpersonoftheNominatingCommittee.8.Shallworkwiththetreasurerontaxpaperwork(due15Octobereachyear),ifnecessary,

andtheyearlyregistrationfortheStateofAlabamapapers.9.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-Action

ReportdueattheMayBoardmeetinganddistributedperArticleIIIA.2.

ARTICLEIV-NOMINATIONSANDELECTIONS

SectionA: Nominations1.TheNominatingCommitteeshallbeappointedbytheParliamentariannolaterthan31

January.2.TheNominatingCommitteeshallbecomposedoftheHonoraryPresidentandorthe

Advisor(s),theParliamentarian,whoshallserveasChairperson,andnolessthanthree(3)CWCmembers. ThisCommitteeshould,attheveryleast,serveasacross-sectionrepresentationoftheGreaterRedstoneArsenalCommunity(members). ThisCommitteeshallnominateaslateofatleastonecandidateforeachoftheelectiveoffices,withthe

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consentofthenominee.SectionB:Presentation

1.ThenominatedslateshallbepresentedbytheParliamentariantotheGeneralBoardattheMarchboardmeetingforapproval.

2.DuringtheMarchGeneralMembershipMeetingandintheAprilCWCnewslettertheChairpersonoftheNominatingCommittee(Parliamentarian)shall:

a)PresentthenominatedslateofofficerstotheMembershipinMarch.b) Announcethatnominationswillbeacceptedfromtheflooronthedayof

theelectioninApril,providedthenomineehaspreviouslygiventheirconsent,ispresentandisamemberingoodstanding.

c)ShallsubmittoNewsletterChairbeforedeadline(fortheEarlyAprilissue)thebiographiesandphotosofnominees.

SectionC:Elections

1.TheChairpersonoftheNominatingCommittee(Parliamentarian)shallconducttheelection,whichshalltakeplaceattheGeneralMembershipMeetingoftheCWCinAprilofeachyear,atwhichtimeadditionalnominationsforanyofficeshallbeinorderfromthefloor,providedpreviousconsenthasbeengivenbythenominee,nomineemustbepresent,andbeaMember-in-Good-Standing.

2.Intheeventthereisonlyonecandidateforeachoffice,votingmaybebyacclamation.Otherwise,votingshallproceedbywrittenballotandtheChairpersonoftheNominatingCommittee(Parliamentarian)shallberesponsiblefordistributingballotsandtabulatingvotes.

3.TherighttovoteisgrantedtoMembers-in-Good-Standingasof31JanuaryofthatBoardyear,oronacase-by-casebasisasdeterminedbytheExecutiveBoard.

4.Therewillbenoabsenteeorproxyvoting.5.Thecandidateforeachofficereceivingthemajorityofvotesbythevotingmemberspresent

shallbedeclaredaselected. Intheeventofatie,theCWCPresident’svoteshallbreakthetie.

SectionD:TermofOffice

1.ThenewlyelectedofficersshallbeinstalledduringtheMayGeneralMembershipMeetingandshallassumeofficeduringthejointGeneralBoardmeetinginJune.

2.Electedofficersshallserveforatermofoneyear.3.Electedofficersshallservefornomorethantwoconsecutivetermsinthesameoffice.

SectionE: Vacancies

1.IntheeventtheOfficeofPresidentbecomesvacantduringtheyear,itshallbefilledbytheFirstVicePresident.

2.IfanyotherelectiveofficebecomesvacantduringtheyearthePresident,withtheapprovaloftheExecutiveBoard,shallappointasuccessortoservetheunexpiredterm.

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ARTICLEV-STANDINGCOMMITTEES-VotingPositionsSectionA: StandingCommitteesmaybeformedorabolishedatthedirectionofthePresidentwiththeapprovaloftheExecutiveBoard.ChairpersonsofStandingCommitteesshallbeappointedbythePresidentandshall,inturn,asdeemednecessary,appointtheirCommitteemembers.ChairpersonsarevotingmembersoftheGeneralBoard.

1.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedperArticleIIIA.2.

2.ShallattendBoardmeetingsattherequestofthePresidentorwhencommitteeisactive.3.ShallattendallGeneralMembershipMeetingluncheons.4.ShallattendallCWCspecialevents.

5.ShallreportmonthlyvolunteerhourstotheVolunteerCoordinator.6. ShallprovidemonthlyboardreporttothePresidentandSecretarybythespecified

deadline.

SectionB: ActivitiesChairperson-Voting(ofallspecialnon-fundraisingeventsandActivityGroups)

1.ShallcoordinateandplanactivitieswiththeSecondVicePresident.ShallrecruitActivitiesChairsfortheselectedactivitiesfortheboardyear.

2.ShallpublicizeactivitiestothemembershipthruCWCmonthlynewsletterforthepurposeoftheirparticipation.Shallconfirmallparticipatesaremembersingoodstanding.

3.ShalldirectallActivityGroupChairstowebsitetoreadthebylawsandconstitutionandshallobtainconfirmationthattheyhavereadthem.

4.ShallmaintainacurrentlistofChairpersonsforspecial-interestactivitygroupswhichareorganizedforthemembership’sparticipation. TheseChairpersonsmustbeandremainMembers-in-Good-Standing.

5.ShallobtainalistfromeachActivityGroupChairofanActivitybytheendofOctober ofparticipantsinCWCActivityGroups. ShallverifyallareCWCMembers-In-GoodstandingwiththehelpoftheRSACWCMembershipChair.

6.Shallensurethatnoactivityseparatelyfundraisesandthatnoactivityhasaseparatebankaccount.

7.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedaslistedinArticleIIIA.2.

SectionC: HospitalityChairperson-Voting

1.ShallberesponsibleforcontactingnewcomerstoacquaintthemwithCWCactivities.2.ShallensurethatnewmembersarewelcomedatmonthlyGeneralMembershipmeetings.3.ShallberesponsibleforhospitalityatCWCfunctionsandallfundraisersandspecialevents.4.Shallbeamemberoftheplanningcommitteetoassistinthecoordinationofthe

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NewcomersCoffee/Tea.5.Shallberesponsibleforextendingspecialcourtesiesduringillness,timesofbereavement,

etc.,tothegeneralmembership.6.ShallsubmitmonthlyhospitalityarticletotheRSACWCNewsletterbythedeadline.7.ShallestablishaHospitalityCommitteetoassisttheHospitalityChairperson.8.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-Action

ReportdueattheMayBoardmeetinganddistributedperArticleIIIA.2.SectionD:MembershipChairperson-Voting

1.ShallattendeachGeneralMembershipMeetingwithapplicationsandacceptdues.2.Shallberesponsibleformaintaininganaccurate,currentlistofthemembershipoftheCWC.

TheGeneralMembershiprosteristhesolepropertyofCWCandshallbekeptprivateandwillnotbeloanedorsold.

3.ShallusetheMembershipListtocreatenametagstobeusedbymembersforCWCGeneralMembershipMeetingsandotherCWCfunctionsasneeded. Shallcontinuallyaddnametagsfornewmembersastheyjointhroughtheyear.Thesenametags,oncecreated,willbemaintainedbythereservationchairpersonthroughouttheboardyear.

4.ShalldistributecopiesoftheMembershipDirectoriestoallmembersoftheCWCNLT31October.

5.ShallverifyallActivityGroupmembershipssubmittedbytheindividualActivityGroupChairsandforwardtoActivitiesChair.

6.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedaslistedinArticleIIIA.2.

SectionE: M e r i t A w a r d ( Scholarship)Chairperson-Voting

1.ShalladvisetheExecutiveBoardinearlyAprilonthemonetaryamountsandnumberofScholarshipstobepresentedandthemethodofselectionandpresentation.ShallattheAprilmeetingpresenttotheGeneralBoardforapprovalthemonetaryamountsandnumberofScholarships.ShallpresenttotheMembershipattheMayMembershipMeetingtheresultsandtheamountsofawards.

2.ShallassumeresponsibilitiesforalladministrativedetailsconnectedwiththeScholarshipProgramasapprovedbytheExecutiveBoardoftheCWCandasoutlinedinArticleIXoftheseBylaws.

3.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheJune(duetoactionrequiredinMaytocompleteworkontheScholarshipProgram)BoardmeetinganddistributedaslistedinArticleIIIA.2.

SectionF: NewsletterChairperson-Voting

1.ShallprepareandmailoremailnewslettertomembershipJulythroughMayandanyspecialnewslettersasdirectedbytheGeneralBoard.ThisshallbecoordinatedwiththeinputoftheMembershipChairtoensureaccuracy.

2.Shallacceptarticlessubmittedinproperformatprinting,assetforthbyNewsletterChair.3.ShallsubmitfinaldrafttoPresident,and/orExecutiveboard,forreviewandapproval.4.ShallensurethatadisclaimerisaddedtothebottomofeachemailandoneachNewsletter

thatstates: “TheRSACWCisaprivateorganizationnotaffiliatedwithRedstoneArsenalor

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theU.S.Army".5.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-Action

ReportdueattheMayBoardmeetinganddistributedperArticleIII.A.2.SectionG: ReservationsChairperson-Voting

1.ShallberesponsiblefortakingallreservationsforCWCGeneralMembershipMeetings,socialfunctions,andspecialeventsandforensuringnopersoneligibleforactivemembershipisadmittedasaguestmorethanonceduringtheclubyear.

2.ShallobtainareservationCo-Chairperson,withtheapprovalofthePresident,toassistwithjobduties.TherewillbeonlyonevoteforthisdualpositionduringtheGeneralBoardmeeting.

3.ShallberesponsibleforprovidingtheexactnumberofreservationsandthenamesofspecialguestsandnewmembersattendingtotheSecondVicePresidentbythespecifieddeadlinepriortoeachCWCfunction.

4.ShallcoordinatewiththeMembershipChairpersonpriortoeacheventtoreceivenewmembernamesfromthemastermembershiplistformembershipconfirmation. ShallassisttheMembershipChairpersonintakingnewmemberapplicationsandfeesifsaidchairisunavailableforgeneralmembershipmeetings.

5.ShallprovidelisttothePresidentandHospitalityChairpersonwithnamesofnewmembers,member’sguests,andspecial/programguestswhowillattendthemonthlygeneralmembershipmeeting.

6.ShallassisttheHospitalityChairpersonalongwiththeMembershipChairpersonontheWelcomeCommitteetoidentifynewmembersandgueststoensuretheirwelcomeateachgeneralmembershipmeetingandsocialevent.

7.ShallberesponsibleformaintainingandbringingMembersnametagstoallclubevents.ShallhavemadearrangementsforanorderlyprocessofMember’snametagpickupandreturnateachevent. Shallprovide“Nametag”giftticketswiththenametagsforGeneralMembershipMeetings.

8.Shallreceiveandmaintainonecashboxesinthetotalamountof$200.00fromtheTreasurer.

9.Shall,followingeachsocialfunction,furnishtheTreasurerwiththemoneyreceivedfrommembersandalistofuncollectedreservationspayments.10.Shalldraftandmailformlettersrequestingreservationreimbursementfrommembers

andgueststhathadreservationsandwerenotcanceledbythedeadlinepriortotheGeneralMembershipMeetinganddidnotattendorpayforthesaidreservation.

11.ShallsubmitarticleincludingthereservationpolicyandreservationdeadlinetotheNewsletterChairbythespecifiedmid-monthdeadline.

12.ShallprovidemonthlyboardreporttothePresidentandSecretarybythespecifieddeadline.

13.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributeperArticleIIIA.2.

SectionH: WaysandMeansChairperson-Voting

1.ShallberesponsibleforCWCcontinuingrevenueproducingprojects.

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2.ShallsubmitamonthlyfinancialreportofcontinuingrevenueproducingprojectstotheGeneralBoard.

3.ShallmaintainamonthlyinventoryofallWaysandMeansproperty(donatedandpurchased).

4.ShallworkwithaVendorCoordinatortoseekoutvendorstoattendGeneralMembershipMeetings.ShallbethepointofcontactforVendorCoordinatorandCWCGeneralBoardforcommunicationandpayments.

5.Shallprovidefullaccountingofinventorysalesandanydonationsreceived(includingvendordonation)attheconclusionofeachluncheonwiththeTreasurerorherdesignee.

6.ShallcoordinatewithvendorcoordinatortoreceivefromeachvendoratthemonthlyluncheonanappropriateNametaggiftsitemforthatday.

7.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedperArticleIIIA.2.

SectionI: CommunityAssistanceChairperson-Voting

1.Shallcreateanapplicationforcommunityassistance. Shalladvertiseandacceptcompletedapplicationsforcommunityassistance.Shallensurethatapplicationincludesthedisclaimer: “TheRSACWCisaprivateorganizationnotaffiliatedwithRedstoneArsenalortheU.S.Army".

2.Shall,priortotheMarchGeneralBoardmeeting,consultwiththePresident,Treasurer,andScholarshipChairpersontodeterminethetotalamountoffundsavailableforScholarshipandannualcommunityassistancedisbursement;recommendtotheGeneralBoardadivisionofsaidfundsandtheamounttobedistributed.

3.Shall,nolaterthanmid-February,selecttheannualdisbursementcommitteeto

becomprisedoftheHonoraryPresident(orherdesignee),Advisors,President,Treasurer,Secretary,Parliamentarian,majorfundraiserchairpersonsandnotlessthanthree(3)membersofthegeneralmembershiptoinvestigateandrecommendfortheapprovaloftheGeneralBoard,theallocationofcommunityassistancefundstoeligibleorganizationsandactivities.

4.ShallpresenttheapprovedallocationsforannualcommunityassistancedisbursementtotheGeneralBoardinMarchforapprovalandpresentresultstotheGeneralMembershipinApril.

5.ResponsibleforensuringthatcommunityassistancedisbursementsapprovedbythepreviousBoardfordistributionaredistributedinatimelymannerasrequired.

6.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedperArticleIIIA.2.

SectionJ:VolunteerCoordinatorChairperson-Voting1.ShallberesponsibleforcollectingandreportingtheRSACWC'svolunteerhoursandsubmit

monthlyreportstobothRedstoneArsenalArmyCommunityService(ACS)andtheCWCSecretary.

2.ShallinitiatecommunicationwithExecutiveBoardforselectionoftheVolunteeroftheMonth(VOQ)andwriteabriefnewsletterarticlerecognizingtheVolunteeroftheQuarter

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andsubmittoNewsletterEditorbydeadline.3.ShallsubmittoACStherequiredpaperworkfortwoVolunteersoftheYear,aschosenby

theboard.4.ShallhelpcoordinatetheCWC'svolunteersign-ups,asneeded.5.ShallattendACSQuarterlyCommunityVolunteerAdvisoryMeetingsasstipulatedby

FMWR.6.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-Action

ReportdueattheMayBoardmeetinganddistributedperArticleIIIA.2.SectionK:WebsiteMaster-Voting

1. ShallmaintainandaddcontenttoRSACWCwebsiteasapprovedbythepresidentoramemberoftheExecutiveBoard.

2. ShallcoordinatewithHistorianforpicturesforthewebsite.2.Shallensurethatalloutdatedcontentonthewebsiteisremovedasquicklyaspossible.3.Shallmaintaina currentstandardoperatingprocedure(SOP) andwriteanAfter-Action

ReportdueattheMayBoardmeetinganddistributedperArticleIII.A.2.SectionL: OutreachCoordinator-Voting

1.ShallberesponsibleforcontinuallyseekingoutopportunitiesfortheCWCtoassistothernon-profitorganizationswhoservetheRedstoneArsenalandsurroundingcommunities.TheseorganizationsmayincludebutarenotlimitedtoorganizationssuchastheCrisisWomen'sServicesofAlabama,theVeteransMuseum,etc.Theseorganizationsmustassistmilitaryfamilies,toincludeVeteran'sandtheirfamilies,throughgrantsandserviceprojects.

2.Shallcreateanapplicationprocessfortheseorganizationsthatwillbeusedbythemtorequestdonationsand/orassistancefromtheRSACWC.TheseorganizationsmustusetheassistancerequestedandprovidedbytheRSACWCformilitaryfamilies,toincludeVeteran'sandtheirfamilies.

3.Shallensurethattheapplicationwillincludethedisclaimer:“TheRSACWCisaprivateorganizationnotaffiliatedwithRedstoneArsenalortheU.S.Army".

4.ShallsubmitforapprovaltothePresidentandtheGeneralBoardrecommendedoutofcyclegrantsandworthycharitableprojectsfortheCWCtobecomeinvolvedwith.

5.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedperArticleIII.A.2.

SectionM:Liaisons-Voting

1.ShallbeappointedbythePresidentwithapprovaloftheExecutiveBoard.2.Liaisons–shallcommunicatethepublicityoftheRSACWCtotheirrespectiveworkorliving

placesinthegreaterRedstonecommunity.ShallworkwiththePublicitychairtoobtaincopiesofinformationneededtobepresented.

3.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedperArticleIIIA.2.

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SectionN:Historian-Voting1.ShallphotographallCWCrelatedeventsandactivitiesforhistoricalpurpose.When

unabletofulfillthisduty,mustfindsomeonetotakephotographsforCWC.2.Shallattendmonthlygeneralboardmembermeetings.3.ShallreportmonthlyvolunteerhourstotheVolunteerCoordinator.4.ShallpurchaseCD’s(ormostcurrentelectronicdatastoragedevices)forCWC.5.ShallcreateCD(orotherstoragedevice)copiesofslideshowforPresident,Honorary

Presidentandotheradvisorsasneeded,andshallproducecopiesofthisslideshowforotherboardmembersasrequested.

6.ShallremindtheExecutiveandtheGeneralBoardmemberstoopentheCWCTimeCapsuleinMarch2033,andwillhosttheopeningceremonywithaguestspeaker.(TheCWCTimeCapsuleisburiedbytheROCCGazebo).

7.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedaslistedinArticleIIIA.2.

SectionO: PublicityChairperson-Voting1. ShallberesponsibleforallpublicityfortheCWC.2. ShallcoordinatewithWebmasterandNewsletterChair.3.ShallestablishstandardsandlimitationsforsubmissionofmaterialstobepublishedincompliancewithArmyregulationsandlocalpolicies.Shallensure,whereappropriate, thatadisclaimerisaddedtoeacharticlethatstates: “TheRSACWCisaprivateorganizationnotaffiliatedwithRedstoneArsenalortheU.S.Army".

SectionP: SpecialCommitteeChairperson(OnetimeEventorOngoing)-NonVoting

1.ShallbeappointedbythePresident,withapprovaloftheExecutiveBoard,toperformsuchdutiesasaredeemednecessary,withoutvote.

2.ShallsubmitawrittenAfter-ActionReportwithin30daysofasingle,one-timeevent(suchasamajorfundraiser),orifnon-one-timeevent(continualevent)shallsubmitbytheendoftheBoardyear.

3.Shallmaintainacurrentstandardoperatingprocedure(SOP)andwriteanAfter-ActionReportdueattheMayBoardmeetinganddistributedperArticleIIIA.2.

ARTICLEVI-ADMINISTRATIONSectionA: ThegoverningbodyoftheCWCshallbetheGeneralBoardcomposedof:

1.TheExecutiveBoard:electedofficers(President,FirstVicePresident,SecondVicePresident,Treasurer,Secretary)

2.HonoraryPresident3.Advisor(s)4.Parliamentarian5.ChairpersonsofStandingCommittees

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SectionB:ThevotingpoliciesoftheGeneralBoardshallbe:1.EachelectedboardmembershallhaveonevotewiththeexceptionofthePresidentwho

shallvoteonlytobreakatie.2.TheChairpersonofeachStandingCommitteeshallhaveonevote. IncaseofCommitteeCo-

Chairperson,therewillbeone(1)voteperCommittee.3.TheChairpersonforeachSpecialCommitteeshallhavenovote.4.TheHonoraryPresident,Advisor(s)andParliamentarianshallhavenovote.5.Incaseofabsence,theassignedproxyvotemustbegiventoavotingBoardmember. A

copyisgiventotheParliamentarianthentotheRecordingSecretarytoappointvotingauthorityonspecificmotions,ifneededtoestablishaquorum.

SectionC:ThedutiesoftheGeneralBoardshallbe:

1.AttendannualBoardOrientationinJuneasaspecialmeetingset-upbytheExecutiveBoard.2.ToinitiateandcarryoutallbusinessoftheCWC.3.ToprescribeBylawsfortheefficientandorderlyoperationoftheCWC.4.ToensurethatallcorrespondencethatgoesoutsideofCWCmustgothroughpublicity,be

approvedbythepresidentandhavethedisclaimer: “TheRSACWCisaprivateorganizationnotaffiliatedwithRedstoneArsenalortheU.S.Army".

ARTICLEVII-FINANCESectionA: GeneralFundReceipts

1.ThegeneralfundisdefinedasthecombinedoperationsfundsandcommunityassistancefundsoftheCWC.

a.Operationfundreceiptsb.Membershipdues

2.ActivemembersshallpayduesintheamountdeterminedbytheExecutiveBoard.Dueswillbegoodfrom1Junethrough31May.

3.Honorarymembersshallpaynodues.4.WaysandMeansfunds: DerivedfromactivitiesconductedbytheWaysandMeansCommittee.5.CommunityAssistancefundsreceipts:Derivedfromfundraisingprojectsapprovedbythe

GeneralBoardandtheGarrisonCommander.6.Netreceiptsfromeachfundraisingprojectwillbeusedtosplitatleasttwiceayearbetween

theaccounts: 20%totheoperationsaccountand80%tothecommunityassistanceaccount.7.Eachfundraisingprojectshallbeaccountedforseparatelywithinthegeneralfundcategory.8.AttheendofeachboardyeartheTreasurershallensurethat25%ofmembershipdueswill

remaininthebankaccounttocarryforwardtothenextboardyearasoperatingfunds.SectionB:Budget

1.ThegeneralfundbudgetshallbepreparedbytheTreasurerwiththeassistanceoftheHonoraryPresident,President,FirstVicePresident,SecondVicePresident,Secretary,Parliamentarian,andtheChairpersonoftheWaysandMeansandCommunityAssistanceCommittees.

2.TheTreasurershallsubmittheproposedbudgettotheGeneralBoardforapprovalattheirAugustmeetingandpresenttothemembershipattheAugustGeneralMembershipmeeting.

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SectionC:Disbursements

1.Operationsfundsdisbursements:a) OperationalexpensesasbudgetedandapprovedbytheGeneralBoard.b) WhendeemednecessarytheGeneralBoardshallhavetheauthoritytoprocureliability

insurancetocoveranyCWCactivitynotalreadycoveredbyanexistingpolicy.c) ThePresidentshallbeauthorizedtodirectthedisbursementoffundsnottoexceed$50.00

permonthwithoutpriorapprovaloftheGeneralBoardwhen,inherjudgment,theurgencyofaparticularsituationrequiressuchaction.AllsuchexpendituresshallbereportedatthenextGeneralBoardmeeting.

d) WhendeemednecessarybytheExecutiveBoardtheGeneralBoardshallhavetheauthoritytohirealawyertoadvisetheCWC.

2. CommunityAssistancefundsdisbursements:a) ScholarshipsassetforthinArticleIXoftheseBylaws.b) Annualdisbursementoffundstocommunityassistanceandserviceactivitiesandprojects

assetforthinArticleV,SectionL,oftheseBylaws.c) Emergencydonations(OutofCycle)tonon-profitorganizationsuponwrittenrequestforaid

willbereviewedatthenextBoardmeetingfordeterminationofdisbursement.SectionD:Audit

1.AnauditoftheCWCgeneralfundshallbeconductedattheconclusionoftheclubfiscalyearbyaqualifiedauditorasdefinedinAR210-22orasdirectedbytheExecutiveBoard.

2.AnauditshallbeconducteduponchangeofTreasurer.3.TheauditshallbeperformedincompliancewithAR210-22auditrequirements.4.Thefiscalyearshallrunfrom1Juneto31Mayofthefollowingyear.Thefederaltaxeswill

bedueNLTOctober15th.EveryJunetheStateofAlabamamustbepaidafeeforincorporationofanonprofitinthestateandacopyofthefederal990taxformmustbesubmittedtothestate.

ARTICLEVIII–MeritAwards(SCHOLARSHIPS)ThepurposeoftheCWCScholarshipProgramistoreflectthemissionoftheclub,topromoteeducationandcommunityassistance. TheprogramsupportstheeducationalaspirationsofeligibleUSmilitaryandDoDCivilianfamilymembersoftheRedstoneArsenalCommunity.Scholarshipsareavailabletograduatinghighschoolseniors,collegestudentsandspouses. FormilitaryandDoDcivilianfamilymemberstobeeligible,theirprimaryresidencemustbelocatedwithintheRedstoneArsenalCommunity(a50mileradiusaroundtheinstallation).Militaryfamilymembersmustbetheson,daughter,orspouseofanactiveduty,retiredordeceasedservicemember. Activedutyisdefinedasactivedutyregularservice(Army,Navy,AirForceMarineetc)andorReserveorNationalGuardsmenactivatedduringthetimeframethatapplicationsaremadeavailableuntiltheawardceremony.ForDoDcivilianfamilymemberstobeeligibletheymustbetheson,daughterorspouseofaDoDcivilianassignedtoRedstoneArsenal.

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SectionA: M e r i t A w a r d s ( Scholarship)Funds

1.FundsforthispurposeshallcomefromtheCWCfundasoutlinedinArticleVIII,SectionsAandCoftheseBylaws.

2.ThedeterminationoftheamountoffundstobegiventoeachstudenteachyearshallberecommendedbytheMeritAward(Scholarship)ChairpersonandpresentedtotheGeneralBoardnolaterthantheAprilGeneralBoardmeeting.

SectionB: Administration1.TheMeritAward(Scholarship)SelectionCommitteeshallconsistof:

a.TheChairpersonoftheScholarshipStandingCommitteewho:1)ShallserveasChairpersonoftheDisbursementCommittee.2)Shallreceiveallapplicationsandremoveanyinformationthatcouldidentifytheapplicantin

preparationfortheSelectionCommittee.3)Shallmaintainallrecordsandapplicationsandprepareanycorrespondenceregarding

applicationsandrecipients.b.Evaluators(SelectionCommittee):

1)ShallbeinvitedtoservebytheChairperson andshallincludethefollowing:a)Nofewerthan3(three)activedutymilitaryofficers(ortheirdesignee)representingthe

organizationsatRedstoneArsenal.Selectionmaynotbebasedonofficialpositionandtheofficersmustbeawaretheirserviceonthecommitteeistrulyvoluntaryandnotmandatory.

b) Aprofessionaleducatorc)Communitymember-at-large

2)Shallreviewandscoretheapplications.c. DisbursementCommittee:

1.ShallbeinvitedtoservebytheScholarshipChairperson andshallnotexceedmorethan3(three)CWCmembers-at-large.2.ShallawardfundsbasedontherankingofscoresasdeterminedbytheSelectionCommittee.3.Shallawardfundsbasedupontheoverallrankingofscores,nottherankingwithineachapplicationcategory.4.Shallhavetheabilitytomakelimiteddiscretionarydecisionsregardingtheawardingoffunds.5.NomemberoftheSelectionCommittee,votingornon-voting,shallhaveason,daughterorotherrelativeapplyingfortheseScholarships.

ARTICLEIX-ACTIVITYGROUPS

1.EachActivityGroupChairshallbeamember-in-good-standingandbeselectedbytheActivityGroup.TheChair’snameshallthenbesubmittedtotheActivitiesChair.

2.EachChairofthatgroupshallobtainandsubmitfortherecordsalisttoMembershipChairbytheendofOctoberoftheparticipantsinthatCWCGroupActivityforverificationoftheirCWCmembership. ThisverificationprocessshallcontinuethroughoutBoardyear.

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3.ShallensurethatanycorrespondenceoutsideofCWCmustbecoordinatedwithActivitiesChairwhowillthensendontoPublicityforapprovalandediting. AllcorrespondencemustcontaintheCWCdisclaimer.

4.ShallnothaveanindividualBoard.5.Shallnotcollectindividualdues.6.Shallnothaveaseparatebankaccount.7.Shallbepermitted,afterrequestingfromtheActivitieschair,andcoordinatingwiththe

SecondVicePresident,touseFMWRfacilitiesforevents(space-available).8.ShallreadandfamiliarizethemselveswithRSACWCBylawsandConstitution.9.ShallsubmittotheActivityChairanAfter-ActionReportatendofboardyear.

ARTICLEX-MEETINGSSectionA: GeneralMembership

1.TheregulargeneralmembershipmeetingofthisorganizationshallbeonthesecondTuesdayofeachmonthfromSeptemberthroughMayorasdirectedbythePresident.

2.SpecialmeetingsoftheCWCgeneralmembershipmaybecalledbythePresidentwiththeapprovaloftheExecutiveBoard.

3. Motionsbroughtfromthegeneralmembership,atageneralmembershipmeeting,shallbereviewedbytheexecutiveboardatthenextexecutiveboardmeeting. ActiononthemotionbytheExecutiveBoardwillbereportedontoGeneralBoardandvotedonbytheGeneralBoard,ifnecessary,andthenreportedontothemembersatthenextGeneralMembershipMeeting.

SectionB: GeneralBoard

1.TheregularmeetingoftheGeneralBoardshallbeonthefirstTuesdayofeachmonthunlessotherwisedirectedbysaidBoard.

2.SpecialmeetingsoftheGeneralBoardmaybecalledbythePresidentwithapprovaloftheexecutiveboard.

SectionC:ExecutiveBoard

MeetingsoftheExecutiveBoardshallbecalledmonthly,asdeemednecessarybythePresident.ARTICLEXI-QUORUMS

AquorummustbepresenttovoteatbusinessmeetingsoftheCWC.SectionA: Aquorumshallbeestablishedwhen:

1.GeneralMembershipMeetings:20%ofthemembershipispresent.2.GeneralBoard:simplemajorityofvotingmembersarepresent.3.ExecutiveBoard: three(3)votingmembersarepresent.

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SectionB:

1.Asimplemajorityvote(onemorethanhalfofthosevoting)constitutesapprovalunlessotherwisespecifiedintheConstitutionand/orBylaws.2.Votingonamotionmaybeaccomplishedelectronically. Afteramotionhasbeenmadeandidentifiedasanelectronicvote,eitheratameetingorbyemail,members(ExecutiveBoard,GeneralBoardorGeneralMembershipdependingonwhatisbeingvotedon)mayphonetheparliamentarianwiththeirresponsetothevoteonconstitutionalchangesoremailresponseonothermotions.Quorumruleswillstillapplyandonlyonevoteperemailaddressofavalidmemberingoodstandingisallowed.

ARTICLEXII-PARLIAMENTARYAUTHORITY

Robert’sRulesofOrdershallgoverninallcaseswhereitdoesnotconflictwiththerulesassetforthbythisConstitutionandBylaws.

ARTICLEXIII-AMENDMENTSSectionA: TheseBylawsmaybeamendedbyatwo-third(2/3)voteoftheGeneralBoardmembersthatarepresentwhenaquorumispresent.SectionB:SuchamendmentsoftheBylawsshallbecomeeffectiveuponapprovalbytheGeneralBoard.SectionC:AmendmentsoftheBylawsshallbepresentedtotheGeneralMembershipoftheCWC.ARTICLEXIV-ADOPTIONUponapprovaloftheGeneralBoardtheseBylawsshalltakeeffectimmediately.

Tonya J. Daniels Kathleen Lori Cline

TonyaDaniels KathleenLoriClineRSACWC,President RSACWC,ParliamentarianDate:January2016 Date:January2016