rebecca grant - collection creation, management and ingest

Rebecca Grant

Digital Archivist, Digital Repository of Ireland

DRI Digital Preservation workshop:Collection creation, management and ingest

https://repository.dri.ie/pages/about_lifecycle

Which Metadata Standards?

• What standard is your organisation currently using?

• Can you export XML from your database?

• Who will be cataloguing – do you feel comfortable working with XML, or would you prefer to use a web form?

Creating Metadata

DRI metadata guidelines

• MODS

• EAD

• MARC

DRI metadata guidelines

Creating Your Collection• Every object must be part of a Collection – it’s up to you how you divide

your objects. Collections can also be divided into sub-collections.

• Collections are required whether you use Dublin Core, MODS, EAD or MARC.

• Collection metadata is similar to object metadata – Title, Date, Creator, Description, Subjects etc.

• Collections require a cover image that represents the collection.

• Collections can be used to designate particular access permissions or licences for objects.

Applying access permissions

All metadata in the Repository is publicly accessible to every user and licensed as CC-BY (Creative Commons Attribution Only)

Access options:1. Anyone can see the metadata and assets, anyone can download your master asset.2. Anyone can see the metadata and assets, no one can download your master (only the surrogate asset).3. Anyone can see your metadata, but not the assets - unless they are registered and logged in users.4. Anyone can see your metadata, but not the assets, and they can contact you via a request button in the Repository and ask you to give them access.

Applying access permissions

Copyright versus licensing

• Copyright – intrinsic, on creation. An area of Intellectual Property law which covers original creative works including literary, dramatic, musical and artistic works, film, sound recordings, broadcasts and the typographical arrangement of published editions, computer software and non-original databases, and performances.

• Copyright exists from the moment the work is created, and does not require any registration of the work.

• Generally, copyright covers a work until 70 years after the death of its creator.

• Original objects, digitised objects, metadata

Copyright versus licensing

• Licensing – giving permission for the use and reuse of copyrighted material – for specific purposes, people, territories or durations.

• Applying a licence can pre-approve certain uses of the work, without requiring the user to contact the copyright holder.

• Licensing a work does not relinquish or negate its copyright protection.

• Licensing may require a user to credit or give attribution to the original creator or copyright owner.

Licensing content

• Creative Commons licences – a suite of free, standardised licences which encourage the sharing and reuse of creative works.

• CC-BY (Attribution)• CC-BY-SA (Attribution-Share Alike)• CC-BY-NC (Attribution-Non Commercial)• CC-BY-ND (Attribution-No Derivatives)• CC-BY-NC-SA (Attribution-Non Commercial-Share Alike)• CC-BY-NC-ND (Attribution-Non Commercial-No Derivatives)

Licensing content• Public Domain Dedication – CC0.

• Waiving all copyrights.

• CC0 is not a licence. It dedicates creative works the public domain before the period of copyright protection has expired.

Applying a licence

Adding objects (metadata + assets)

Review and publish

Digital Object Identifiers

• Persistent identifier of a digital object on the web

• Allows easy citation of data, and for usage and impact to be tracked

• In the DRI, DOIs are in the form: http://dx.doi.org/10.7486/XXXXX

• Requires metadata for the DataCite metadata store:

@beck_grant@dri_ireland

r.grant@ria.iebeck.grant@gmail.com

www.repository.dri.ie

The content of this presentation is licensed as CC-BY. Please attribute to Rebecca Grant, Digital Archivist, Digital Repository of Ireland, 2015.