protecting paper-based information: uniflow review -...

DOCUTREND WEBINAR SERIES:

Protecting Paper-Based Information:

uniFLOW Review

January 18th, 2012

12:15pm – 1:15pm EDT

----------------------------------------------------------------------------------------------------

For Telephone / Audio:

Dial: 1 (314) 627-1516

Access Code: 552-347-570

Audio Pin: Shown after joining the webinar

DOCUTREND

Docutrend

Office Equipment

Document Applications

Managed Print

Services

Imaging Supplies

• Webinar Housekeeping:

– Everyone is muted during the webinar

– If you have a question as we proceed,

please type it into the box on your screen

– Questions will be addressed both during

and after the webinar

– We will send everyone the PowerPoint

after the webinar

– The Webcast will be recorded

AGENDA uniFLOW Overview

Preliminary review of the uniFLOW software suite

Universal Secure Print

Print jobs are not released until user authenticates at the device

Secure Audit Manager Express

Tool that analizes which content was produced when and by whom

uniFLOW e-mail Security / Intercept Workflow

Prevent emails from being sent from the device

uniFLOW Mobile Printing

E-mail , Cloud, Internet and wireless web printing to our MFP’s

uniFLOW – One Platform

uniFLOW Review

Contact Info:

Robbie Jacobs

Director of Sales

rjacobs@docutrend.com

646-293-1757

Overview

Presented By: Heather Miller & Shalin Shah

Security w/uniFLOW solution

How to Look at the Security Risk

(uncatchable)

Risk Level

Effort

Uncontrolled

Access

Device

Access

Control

Login Manager

PIN or Card

Prevent

unauthorized

access. Trace

scans back to an

individual

Secure Print

Print to

Memory Only

Prevent

unintended

exposure of

information

Function

Level Access

Control

ACLs and AMS

Function level

access

More control

where needed (eg

selectively

prevent scan to

external email)

iW SAM Workflow

Monitor

Content

Deter information

theft by paper

Set workflow to

intercept action

Prevent

Content

Prevent

information from

being printed or

scanned

1 2 3

uniFLOW - Universal Secure Print

uF Server

Canon iR 3045 PCL

HP LJ 8150 PCL

HP LJ 4300 PS

One “uniFLOW OM

universal” printer driver

installed to allow

printing to all PCL and

PS devices

•Print job is not printed until released

by User after authentication

•Print job is always printed correctly

Secure Print

Print to

Memory Only

Prevent

unintended

exposure of

information

1

With uniFLOW universal driver:

One common interface for user

User gets correct output regardless of device

One secure print “input queue” for all devices

IT department does not have to update universal driver to add new devices

uniFLOW Universal Secure Print

Secure Print

Print to

Memory Only

Prevent

unintended

exposure of

information

1

uniFLOW Security Proposition

(uncatchable)

Risk Level

Effort

Uncontrolled

Access

Device

Access

Control

Login Manager

PIN or Card

Prevent

unauthorized

access. Trace

scans back to an

individual

Secure Print

Print to

Memory Only

Prevent

unintended

exposure of

information

Function

Level Access

Control

ACLs and AMS

Function level

access

More control

where needed (eg

selectively

prevent scan to

external email)

iW SAM Workflow

Monitor

Content

Deter information

theft by paper

Set workflow to

intercept action

Prevent

Content

Prevent

information from

being printed or

scanned

1 2 3

A document security tool that enables to investigate and analyze which content was outputted when, by whom, and to where, by storing job logs and image logs of copies, faxes, prints and scans.

As a Deterrent:

Employees know that copy, print, scan content is monitored and will behave responsibly.

Enables Quick Reaction:

In case of an information leak the culprit can be quickly caught and eliminated.

iW Secure Audit Manager Express (iW SAM)

iW SAM Workf low

Monitor

Content

Deter information

thef t by paper

2

Canon Inc. developed iWSAM and iWSAM Express

iWSAM:

Data Server + Service Provider

iR Agent – MEAP applet on imageRUNNER

Oracle database Server

iWSAM Express:

Express Server + Service Provider without search UI

iR Agent – MEAP applet on imageRUNNER

No Database Server

About iWSAM & iWSAM Express

iW SAM Workf low

Monitor

Content

Deter information

thef t by paper

2

Already Available

in USA

Basically, there are two integrations made by NT-ware

iW SAM export to uniFLOW

iWSAM sends scanned images to uniFLOW

uniFLOW provides UI and enhanced scan processing

uniFLOW provides forwarding to various databases / document management systems

uniFLOW export to iW SAM

For the iW SAM – uniFLOW sends print job information from non-Canon devices to iW SAM

To also capture print job data of non-MEAP devices and inserts these in its own Secure Audit Workflow

iW SAM <-> uniFLOW integration

iW SAM Workf low

Monitor

Content

Deter information

thef t by paper

2

Print

Confidential

Document Print

Documents checked for

restricted keywords

uniFLOW Server

Copies of each print, copy, scan and fax are

sent to the uniFLOW Server

(At regular intevals)

Copy

Stefanie Ben Helen

iWSAM Express

Export

Folder

log + image

uniFLOW + iWSAM Express Integration

Canon iR ADV

Document Mgt

System

Documents

compressed and

stored in the

DMS for future

reference

CEO - Frank

informed that Helen

has scanned a

restricted document

uniFLOW Security Proposition

(uncatchable)

Risk Level

Effort

Uncontrolled

Access

Device

Access

Control

Login Manager

PIN or Card

Prevent

unauthorized

access. Trace

scans back to an

individual

Secure Print

Print to

Memory Only

Prevent

unintended

exposure of

information

Function

Level Access

Control

ACLs and AMS

Function level

access

More control

where needed (eg

selectively

prevent scan to

external email)

iW SAM Workflow

Monitor

Content

Deter information

theft by paper

Set workflow to

intercept action

Prevent

Content

Prevent

information from

being printed or

scanned

1 2 3

Stop

Send to Fax

Prevent prints from printing

Prevent scans from happening

Prevent emails from device being sent

Intercept Workflow

Set workf low to

intercept action

Prevent

Content

Prevent

information f rom

being printed or

scanned

3

OCR

Send to File/email

Scan Job

Check for Keyword

Convert to Word

Send to SharePoint

Unique advantage of uF v5 Worflow

Will work for prints and scans (sends)

Helen is trying to scan a document from

Canon iR ADV

Document

emailed to Helen

Frank informed via

email that Helen has

scanned a restricted

document

- Scanned document is processed at

uniFLOW server - Document checked

for restricted key words

Helen

uniFLOW E-mail Security (Intercept Workflow)

CEO

Canon iR ADV

OK

Key word found

Set workf low to

intercept action

Prevent

Content

Prevent

information f rom

being printed or

scanned

3

Example of e-mail from MFP being intercepted and stopped

uniFLOW

Mobile Printing

Secure - Managed - Configurable

Corporate Users

1) Emails

Spreadsheet attachments

PDF attachments

Word attachments

2) PDFs stored in Apps (eg iBooks)

3) PDFs, Word docs, Spreadsheets stored on the

Cloud

4) Downloaded data from corporate databases

(billing system, ordering system, reporting

system etc

5) Documents written on the mobile device

Professionals carry more work content than ever in their mobile devices:

Mobile Printing, for Whom?

Visitor, Contractor,

Employee

Airport

Library, etc Any corporate

Visitor

University

Student / Visiting Lecturer

Visitor

Printing managed by

uniFLOW Printing managed by

uniFLOW

Printing managed by

uniFLOW

PC Content = Mobile Content

Mobile:

Carry content around – Efficient!

Make notes on the fly – Efficient!

Print out for review, sharing, confirmation, discussion, etc Not Possible, Not Seamless, Not Efficient

Need mobile printing to be EASY – same as PC !

Want to pick up my mobile print from ANY device!

Users Have a Problem

How do I enable and manage mobile printing in my organization:

IT Managers Have a Problem

for Outside People: Securely, without access to my local network

With full control over costs

Restricting device functions (like email, colour print etc)

Without additional management overhead for IT

for Company Staff: Support for Apple AirPrint

Staff from overseas or branch offices

Others: focus only on the user’s ability to print a job eg. send a job via email to a printer

Us: We focus on the owner of the printing equipment:

Security - Who do I want to allow to print via mobile?

Management - How will I charge for the

print jobs?

How will I integrate it into my managed print environment?

How is our Mobile Printing Different

(c) 2010 Canon U.S.A., Inc. For dealer use only

Job Submission – all possibilities

uniFLOW

Internet

Gateway

Email

Server

Email

printing

Cloud

printing

Internet

printer

driver

Driverless

web upload

Windows

Mac

UNIX/LINUX

Host

printing

AirPrint

(c) 2010 Canon U.S.A., Inc. For dealer use only

Multiple identities

Company email address jsmith@company.com

Company AD Login Username : jsmith

Company ID card ID card no : BF34D3

Personal email address johnsmith@gmail.com

Personal email address jsmith32@hotmail.com

Google Docs Login Username : jsmith@gmail.com Password : *******

2nd Company ID card ID card no : 1001232112

uniFLOW V5 Identities

uniFLOW V5.1 Identities

manage! easily easily

The uniFLOW Platform

easily

print! scan! copy!

easily

Users IT Manager Business Leader

pay! achieve!

be!

less

more

safe

(c) 2010 Canon U.S.A., Inc. For dealer use only

uniFLOW – One Platform !