presenter: phuongnqk. a shocking start oh, my god!

TIME MANAGEMENTPresenter: PhuongNQK

A shocking start

Oh, my God!

Goals

• Introduce the concept of time management• Introduce how to manage your time

What is our time problem?

I’m very busy with tons of things!

So am I.

So is everyone.

We all have a reason

But our time is limited

So…

• We need something like these:

... we need to manage our time

What is time management?

In full word…

• The act of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity

• Help to determine the activity completion time and scope

In brief…

Then what?

How to manage your time?

Know your time

Plan your time

Run with your time

Review and

learn

Know your time

PreciousLimited

Plan your time

Set a goal

LGP your TODOs

Set milestones

Set a goal

We need a goal to focus

… a SMART goal

What exactly should be realised?

How will we measure this?

Is it feasible? Do we have control over it?

Is this goal realistic and relevant to our life now?

What is the timeframe to achieve this?

ListGP your TODOs

LGroupP your TODOsWhat is important is seldom urgent and what is urgent is seldom important.

Urgent Not urgent

Important

I: MANAGE – DO NOW- Unexpected crisis- Pressing problems- Time-sensitive projects- Last-minute activities- Medical emergencies

II: FOCUS – PLAN NEXT- Preparation / planning- Prevention- Exercise- Relationship building- Recreation & relaxation- Values clarification

Quadrant of Necessity Quadrant of Quality and Personal Leadership

Not important

III: MINIMIZE - DELEGATE- Interruptions- Some calls, mails, reports- Some meetings- Some ‘pressing’ matters- Many popular activities

IV: ELIMINATE- Trivial busywork- Mindless activities- Junk mails, phone messages- Escape activities- Internet- Other time wasters

Quadrant of Deception Quadrant of Waste

LGPrioritize your TODOs

Urgent first

Quick (3 min)

80/20Easy

Random

Set milestones

• A milestone consists of a due date and specific scope of achievements.

• Any non-finished milestone is adjustable.

Run with your time

Focus 100%

Take regular breaks

No multi-tasking

Stick to your plan

Review and learn

Ahead of schedule: Why? Will apply next time.

Behind schedule: Why? How to avoid next time?

Overall evaluation first

Specific evaluation then …

Then, start a new cycle

Know your time

Plan your time

Run with your time

Review and

learn

A quick review

Anything new or wrong?

References

• http://en.wikipedia.org/wiki/Time_management• http://

gradschool.about.com/cs/timemanagement/a/time.htm

• http://www.wikihow.com/Manage-Your-Time

THANKS FOR

COMING.SEE YA!