presented by dan erickson and colleen vanwagner

Presented by Dan EricksonAnd Colleen VanWagner

MN/DOT METRO DISTRICT STATE AID STAFF

Colleen VanWagner Project Manager 651-234-7779

colleen.vanwagner@state.mn.us

Jim Deeny Construction Specialist

651-234-7762 jim.deeny@state.mn.us

Scott Eue Project Manager 651-234-7764

scott.eue@state.mn.us

Dmitry Tomasevich Project Manager 651-234-7778

dmitry.tomasevich@state.mn.us

Michelle Moser Project Manager 651-234-7775

michelle.moser@state.mn.us

Dan Erickson Federal Aid Engineer

651-234-7763 dan.erickson@state.mn.us

Federal Aid and State Aid Construction

FEDERAL AID

Federal Aid FundsThis is a REIMBURSABLE Program

- the work has to be completed before the

Federal dollars are available.

This is not a grant!

Process OverviewSTIP ApprovalProject Kickoff MeetingLocal Public Agency (LPA) Project DevelopmentLPA Right-of-Way AcquisitionLPA Plan PreparationAuthorization of Federal FundsLPA Letting, Contract Award & ApprovalLPA Construction, Engineering, and

SupervisionLPA Contract Administration

FEDERAL FUNDSFEDERAL FUNDS• National Highway System (NHS)• Surface Transportation Program (STP)• Bridge Programs (BR, BH, BROS)• Enhancement Funds (TEA)• Highway Safety Improvement Program (HSIP)• Safe Routes to School (SRTS)• Rail-Highway Crossings (RRS)• Scenic Byways (SB)• Transportation, Community and System Preservation

(TCSP)• Interstate Maintenance Discretionary (IMD)• Comprehensive Highway Safety (CHSP)• Emergency Relief (ER)• Non Motorized Transportation (NMTP)• American Recovery and Reinvestment Act (ARRA)• High Priority Projects (HPP)

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CalendarsCalendar Year is January 1 to December 31

State Fiscal Year is July 1 to June 30

Federal Fiscal Year is October 1 to September 30

TIP/STIP follows State Fiscal Year.

Met Council Roles and Responsibilities

• Per state statute, Council is designated MPO with advisory committee (TAB)

• Council is lead in transportation planning process with TAB input and recommendations

• TAB is lead in federal MPO funding programming with Council concurrence

TAB ResponsibilitiesRegional process to select and monitor

transportation projects funded in part with federal funds

Regional Transportation Improvement Program (TIP) and Amendments including public involvement

Advise on Transportation Policy Plan and planning process

Metro transportation programming

Transportation Improvement Program (TIP)

TIP amendments

Regional solicitation distributing federal funds

Regional SolicitationDistributed ~ $160 million with each of last

two biennial cycles:

• Surface Transportation Program (STP)

• Congestion Mitigation Air Quality (CMAQ)

• Transportation Enhancement (TE)

Project CriteriaConsistency with regional policySafetyCost effectivenessReadinessUsageAir quality improvementSystem connectivity

Sunset Date PolicyAdopted Oct. 2004, Revised April 2005Expected to meet “program year”Sunset date March 31 following program

year; effective projects beginning 2007/2008

Sunset extension process still existsNo inflationary cost adjustment Cost index decreases, project cost cap will

be lowered.

Criteria for Meeting Sunset DateEnvironmental Document approvedR/W cert. approved or condemnation initiatedDist. State Aid Engineer approval of planEngineer’s EstimateSpecial ProvisionsUtility Relocation CertificatePermit Applications submittedLetting Date to be set within 90 days

Sunset Date Extension Requests

See handout for submittal information

Agency must illustrate “significant” progress has been made on the project.

Sunset date criteria can be met within 1 yr.

Projects are only eligible for one extension request.

Scope ChangeRequired When:Termini ChangeMajor Element Removal/additionsNew locationProcess:Submit letter (documenting change, reasons,

etc)Starts at Funding and ProgrammingMay result in reduction of Federal FundingNOTE: A Scope Change could also require a

Formal STIP Amendment

TIP/STIP AmendmentSee handout

Formal amendments take about 3 months to get through all committees

Administrative amendments take about 2 weeks

April 15th

Project in an approved STIP Project Development Report Approved

Plan reviewed and signed by Metro State Aid R/W Certificate #1, or #1A

June 1st

Approved construction planEngineers Estimate Special Provisions

Utility Relocation Certificate Required Permits: COE, DNR, NPDES, Watershed, etc.

Federal Fiscal Year = October 1 to September 30

For most types of federal funds, the project must be authorized by June 1 of the fiscal year in which it appears in the STIP

What is needed to request authorization of a project?

The above schedule does not apply to High Priority, TCSP, Non-Motorized, HSIP, Forest Highway, Public Lands and Scenic By-Ways projects.

All Projects must have letting dates set within 90 days of authorization!

PROJECT TIMELINES FY 2010

NOTE: THESE SCHEDULES ARE SET UP TO ACHIEVE PROJECT AUTHORIZATION ON/OR BEFORE JUNE 1, 2010

PROJECT MEMORANDUM (SHPO – NO EFFECT)BEGIN SHPO AND PERMIT PROCESS 9/15/2009PROJECT MEMORANDUM TO METRO 1/15/2010PROJECT MEMORANDUM TO SALT 2/15/2010

PROJECT MEMORANDUM (SHPO – NO ADVERSE AFFECT, ADVERSE EFFECT)BEGIN SHPO AND PERMIT PROCESS 7/15/2009PROJECT MEMORANDUM TO METRO 12/15/2009PROJECT MEMORANDUM TO SALT 1/15/2010

ENVIRONMENTAL ASSESSMENTEA TO METRO 10/1/2009EA TO SALT 11/1/2009EA APPROVED 12/1/200930 DAY PUBLIC NOTICE 12/1/2009-12/31/2009EA UPDATE TO METRO 1/15/2010EA UPDATE TO SALT 2/15/2010STUDY REPORT TO METRO 1/15/2010STUDY REPORT TO SALT 2/15/2010

PROJECT TIMELINES Continued FY 2010

RIGHT OF WAY PROCESSPlease Contact Dan Phelps (651-234-7585) early in your project development to discuss the Federal Aid Right-of-Way requirements. APPRAISALS 7/15/2008-10/15/2009OFFERS 10/15/2009-11/15/200990 DAY WAITING PERIOD 11/15/2009-2/15/2010R/W CERTIFICATE TO METRO 2/15/2010    CONSTRUCTION PLANS BEGIN DESIGN 9/15/2009PLANS TO METRO 3/15/2010  NOTE: BID OPENING WITHIN 90 DAYS OF PROJECT AUTHORIZATION

Items Needed for AuthorizationApproved Environmental Document

Approved Right-of-way Certificate (#1 or 1A)

Engineers Estimate

Approved Plan

Permits

Additional Timeline to Award

Authorization – 2 weeksAdvertisement – 1 monthAward – 2 weeks (just accounting for DBE

clearance, Board or Council Mtgs may add more time)

Totaling about 2 months from when authorization is requested.

Types of Local Projects -Trunk Hwy Impact Projects

• Mn/DOT Bridge Design• Mn/DOT Metro Plan Review• CO Plan Review – Interstate• FHWA Full Oversight• Layout Review – Level 2&3 Metro, Level I CO• Municipal Agreement• Mn/DOT Construction oversight

Metro State Aid Websitewww.dot.state.mn.us/metro/stateaid/home.html

State Aid/Project Development ManualState Aid RulesMinnesota Bikeway GuidelinesDCP Process/ChecklistPM Writer

Salt website – www.dot.state.mn.us/stateaid