presentation title date of presentation. setting the scene use this slide to introduce yourself and...

Presentation title

Date of presentation

Setting the scene • Use this slide to introduce yourself and your

role within the organisation.

• Outline purpose of presentation. [To communicate the purpose of a Travel Plan and the benefits it can provide.]

• Give context for why you wish to give this presentation.

What is a travel plan?

• “ A general term for a package of measures tailored to the needs of individual sites and aimed at promoting greener, cleaner travel choices and reducing reliance on the car.”

The need for a travel plan

• Outline the reasons for needing a Travel Plan. It may be one of the following reasons:– Congestion problems – Parking issues– Planning permission requirements– Development plans – As part of commitment to being a responsible

employer

Potential benefits for staff • Outline the benefits to staff. You may wish to include

some of the following :

• Cost savings • Reduced stress • Improved levels of fitness and wellbeing• Time savings – less time driving more time to relax or

prepare for a meeting• Social aspects – meeting others that you work with. • Knowledge that they are doing their bit for the

environment.

Potential benefits to the business • Outline the benefits to the business. You may

wish to include some of the following:

• Potential cost savings• Help towards environmental accreditation• Excellent PR opportunities to build reputation• Healthier workforce, less absenteeism • Increased productivity • Reduced congestion

Understanding current travel costs

• Here you need to breakdown the current travel costs.

• Visible costs such as company cars, business travel expenses.

• Invisible costs such as loss of staff time ( due to congestion, parking issues)

Possible savings • Here you can add a few ideas to demonstrate

how savings can be made through travel plan implementation.

For example: – Maximum engine size of company cars, minimum fuel

efficiency requirements– Savings on car parking with reduction of number of

spaces rented – Consider charging for parking – Introduction of video conferencing to reduce need for

business travel.

The travel plan process A travel plan is a living document and the process should

be a continual one.

Here you can:• Provide an overview of the scope of the travel plan – what it

will include.• Add in resource requirements – staff time and money.• Outline the possible aims and objectives of the plan.• Give an indication of timescales involved.

Elements of the travel plan process

Next Steps• Here you can talk about the next steps as you see

them. These might include:

• How to progress to the next stage, depending where in the cycle your organisation is .

• Agree roles and responsibilities for the process.

• Try to secure budget commitment.