pratham softcon pvt ltd. presents. fund management today’s software for tomorrow yojna...

Pratham Softcon Pvt Ltd. Presents

FUND MANAGEMENT

Today’s Software for tomorrow

YOJNA

SCHEME/YOJNA MONITORING

SOFTWARE

“Yojna” is not an accounting software but it’s a tailor made physical and financial

monitoring software specially designed and developed to meet the requirement of Rural Development Department. “Yojna” software encompasses the feature of accounting and

monitoring both physical and financial at one place. It rests on the philosophy that no

monitoring can be successful unless it is integrated with the financial books of

accounts.

Yojna software Other softwares are Stereo type having facility for financial

accounting only

Most of the software having no facility for monitoring

• At most of the places manual accounting on single entry system.

Or • Branded softwares having facility for

financial accounting only .• No Provision for monitoring physical

progress and expenditure incurred on construction work.

• No facility for monitoring and accounting of Capacity building programs.

• No scheme/fund wise accounting. • No Budget Monitoring.• No online/web based accounting.

EXISTING SYSTEM

• Separate data required to be kept for State, District offices, Blocks, Gram Panchayats and Villages this makes the reporting very tedious and lengthy, since we have to consolidate/synchronize data every time to view the consolidated report.

• No facility for integration of financial books with other MIS softwares e.g. NREGA MIS, software for pay roll, HR & accounts.

• No MIS reporting like Scio Economic reports and list of beneficiaries under various schemes, Grading of Self Help Groups.

EXISTING SYSTEM

SPECIAL FEATURES OF PROPOSED ‘’YOJNA’’

SOFTWARE

SPECIAL FEATURES OF PROPOSED ‘’YOJNA’’ SOFTWARE

Online/Web Based Accounting - All Districts, Blocks and Gram Panchayats can be connected to the State /District office and online accounting, monitoring and supervision can be done .

Maintenance of books of accounts on the basis of Double Entry System as required in the Accounting Procedure for DRDA ( 2001 ) issued by the Ministry of Rural Development, Government of India.

Online/Web Based Separate Books - Separate Books of accounts for each scheme/yojna like IAY, SGSY, NREGP, TSC and DRDA Administration etc for District, Block and Grampanchayats, in compliance with Guidelines of C&AG of India

Component And Head Wise Monitoring.

Separate Double Column Cash Book for each Schemes.

At Present Khandwa, Sagar & Betul Districts are online

SPECIAL FEATURES OF ‘’YOJNA’’

Facility for preparation of Plan of construction work/capacity building programs and its integration with the financial books.

Online consolidated Monthly Expenditure Report With Budgets for monitoring both physical and financial progress .

Scheme wise Financial Position of District, Block and Grampanchayats

Scheme Wise Utilization Certificate for District, Block, Grampanchayats showing amount received, spent and unspent at any particular time .

Schedule of assets created during the year.

Facility for Automatic Bank Reconciliation .

Schedule of Rate is also avilable for preparation work estimates

SPECIAL FEATURES OF ‘’YOJNA’’

For Chartered Accountants purposes we have given Pivot Table to view all the Data at their end without any requirement for actually having the software. Software has also the facility for putting up Audit Tick.

Integration of accounts with the other softwares of NIC Like NREGAMIS financial Data of “YOJNA” can be integrated with others or others data can be integrated with this software.

Integrated pay roll, HR & accounts.

Software has inbuilt tools for MIS e.g. Monitoring of construction work expenditure according to work wise and deviation from AS/TS, Grading of Self Help Group and Beneficiary related information like area and/or cast/gender wise lists.

List of beneficiaries and payment list.

LAN Multi-user

Online Multi-user

Single user

Various options for connectivity

Bilingual

Facility for maintaining the accounts for Field level agencies

at one place

Block

Gram Panchayat

Village/SHG/Gram Sabha

At Lowest level where transactions of VDCs/SHG

etc are recorded

First level where transactions are

enacted

Component & head wise Monitoring. . E.g. in 12th Finance expenses are reported under the following components :-

WORK FOR BASIC NEEDS – 6907DRINKING WATER – 6906FINANCIAL ASSISTANCE TO LOCAL BODEIS - 6905

HOME

12th Finance

WORK FOR BASIC NEEDS – 6907DRINKING WATER – 6906FINANCIAL ASSISTANCE TO LOCAL

BODEIS - 6905

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SGSY

Central and State share of Grant

Components• Infrastructure.• Contingency• Revolving Fund• Trainings

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BRGF

BRGF Components• Infrastructure

development.• Capacity building• Provisioning of staff • Trainings

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Social Security

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Total Sanitation campaign

Hardware School SanitationAganwadi SanitationIndividual Sanitation- SC- ST- General

Startup AdminIEC

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Graphical Data

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Panchayat Wise Disbursement Register

Scheme wise Annual/periodical Statements of Receipt and Payment Account, Income and Expenditure Account and Balance Sheet for District, Blocks and Panchayats.

Receipt and Payment Account

Income And Expenditure Account

Balance Sheet

• Facility for setting up budget for various heads and category separately for each scheme/fund.

• Concurrent budget monitoring while

making entries in accounts.

• Online consolidated Monthly Expenditure Report With Budgets.

Both physical and financial

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Physical achievemen

ts

Financial achievements

Scheme Wise Double Column Cash Book

12th Finance

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Scheme Wise Double Column Cash Book

NREGS

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Utilization Certificate for District, Blocks, Gram Panchayats showing amount received, spent and unspent at any particular

time .

UTILISATION CERTIFICATE

Grant received

Opening unspent

Interest

Amount Utilised

Unspent amount

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Report on financial Position from  grass root level.

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Fund receivedExpenditure incurred

closing balance Opening Balance

SGSY Financial Achievement

Expenditure Details

Subsidy and Credit Disbursement

Schedule of assets created during the year

Supplier

Quantity received

Value of assets

Quantity disposed off

Location & identification

Plan/project can be prepared with facility for obtaining technical, administrative sanction.

Funds received and Expenditure incurred can be tracked according to plan/project.

Prepared plans are integrated with the accounts.

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WORK MONITORING AND ACCOUNTING

Technical, administrative

sanction

Labour detail

Material detail

Source of finance e.g. own contribution, grant

etc

Payment schedule

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Sanction Details MB Valuation

Exp. Incurred on labour and material

CC status HOME

Plan for Capacity Building Programs can be prepared with facility for obtaining technical & administrative sanction for programs.

Funds received and Expenditure incurred can be tracked according to plan.

A plan wise report can be obtained having details of administrative and technical sanction, expenditure incurred, sponsor details, number of trainees, etc.

MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS

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MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS

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HR MODULE

• Employee Data Base and facility for maintaining Service Book

• Facility for creating pay scale• Facility for automatic increment,

increment withheld• Promotion and Transfer• Leave Management• Pay Bill Design and Generation • Facility for integration of pay bill with

accounts books.• Generation of PF Challans and reports.

EPF Challan

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Form- 6A

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Form- 12A

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Employee Service Book

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TDS Challan

Form- 16A

MODULE FOR SELF HELP GROUP

• SHG and Member registration

• Rerecording of meeting minutes

• Saving transaction and loan activities

• Facility for deigning loan and saving products

• AUTOMATIC MEMBERS AND SHG GRADING ( Presently on three parameters i.e. number of meetings conducted, saving balance and date of joining at least 3 months old.

• Member wise as well SHG wise saving, withdrawal and deposit reports.

• Activity wise & Member wise as well SHG wise Loan, repayment and outstanding reports.

MIS REPORTS

Muster Roll Payment

MIS REPORTS

MIS REPORTS

MIS REPORTS

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C M LABOUR BENEFICIARY REPORTS

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NATIONAL FAMELY ASSISTANCE REPORTS

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Panchayat Wise Disbursement Register

MIS REPORTS

EDGE OVER OTHER SOFTWARES Real time online & Web Based accounting no data

synchronization is required. Accounts maintenance of up to village level. Separate Books for Each Scheme/Yojna. Physical and Financial both accounting is possible in other

popular software only financial accounting is possible. Reporting as per the components as required by the

Govt. of India Report on financial Position from  grass root level. Inbuilt MIS and also integrated with MIS of NREGA/BPL data Pay Bill and HR Management including service book,

promotion, transfer posting and leave management. Preparation of Work Plan of construction work and its

integration with the books of accounts. Preparation of plan for Capacity Building Programs having

details of sanctions, expenditure incurred, sponsor details, number of trainees, etc.

Integrated module for Self Help Group accounting and monitoring.

Thanks.