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PHILIPPINE NATIONAL OIL COMPANY
SERVICE CHARTER
2
FOREWORD In compliance with Republic Act No. 9485, otherwise known as the Anti-Red Tape Act of 2007, the Philippine National Oil Company adheres to systems and procedures which eliminate any form of red tape to improve the delivery of its services to its clients and stakeholders. The Philippine National Oil Company was created in 1973 to ensure the adequate supply of oil and oil products as well as power and energy to all users and to enable the unimpeded and efficient growth of the economy. Through its subsidiaries, PNOC continues to serve as the key institution in the exploration, development and utilization of indigenous oil and non-oil energy resources. Since PNOC is a holding company, its main roles are to oversee the programs and projects of its Subsidiaries, and to provide financial assistance to them whenever necessary.
RA 9485 defines a frontline service as a “process or transaction between clients and government offices or agencies involving applications for any privilege, right, permit, reward, license, concession, or for any modification, renewal or extension of the enumerated applications and/or requests which are acted upon in the ordinary course of business of the agency or office concerned”. Based on this definition, PNOC has no frontline services.
Still, this Service Charter is proof of the company’s commitment to being an efficient partner in government by being responsive and cooperative with its clients and stakeholders, among which are as follows:
• Office of the President • PNOC Subsidiaries • Department of Budget and Management • House of Representatives • Senate of the Philippines • National Economic and Development Authority • Department of Finance • Commission on Audit
ANTONIO M. CAILAO President and Chief Executive Officer
3
The PHILIPPINE NATIONAL OIL COMPANY
Through Presidential Decree No. 334, the Philippine National Oil Company (PNOC) was created on November 9, 1973, to provide and maintain an adequate and stable supply of oil. Focusing its efforts and resources in learning the ropes of the petroleum industry, PNOC rose to occupy market leadership in an industry thought to be the domain of multinationals. Its charter was amended to include energy exploration and development.
PNOC was a product of the times. It was the Philippines’ response to the oil crisis that gripped the world in the 1970’s. Before the oil embargo, there was easy and ready access to crude. But sudden upheavals in the global oil industry caught many, including the Philippines, unprepared and, therefore, vulnerable.
The Philippines’ response was quick and strategic. PNOC successfully forged oil-supply partnerships with supplier countries. It later acquired refineries and petroleum transport and marketing firms with the aim of being a “total” energy company. With this thrust at the heart of the company’s operations, it further initiated the exploration of the country’s indigenous oil and non-oil energy resources. Its purpose was to build an energy sector that will bring energy independence to the country. Eventually, PNOC expanded its operations to include total energy development, including the development and utilization of indigenous energy sources like oil and gas, coal, and geothermal.
Developments in the country as well as the global front make it imperative for the company to get more involved in new and renewable and alternative energy activities and projects. In 1993, PNOC also ventured into petrochemicals, setting up the Philippines' first petrochemical industrial estate in Limay, Bataan.
PNOC continues to serve as the key institution in the exploration, development and utilization of indigenous oil and non-oil energy sources.
PNOC currently has 5 subsidiaries working together to realize PNOC’s vision: the PNOC Exploration Corporation, PNOC Shipping and Transport Corporation, PNOC Development and Management Corporation, PNOC Alternative Fuels Corporation and PNOC Renewables Corporation.
5
Schedule of Services
Page No. 1. Administrative Department
a. Property and Supply Management i. Procurement Procedure 7 ii. Disposal Procedure 11 iii. Period of action on Procurement Activities 15
b. Personal Services i. Request for Personal/Employment Related Documents 17 ii. Application for TESDA/CHED Foreign Training
Invitations 19
c. General Services i. Request for Repairs 22 ii. Request for Office Reservation 24
2. Accounting Department a. Preparation of PNOC Financial Statements and other
monthly reports 26
b. Preparation of Consolidated Financial Statements and Statement of Position (Table 31 – DOF Format) 29
c. Preparation of PNOC Income Tax Returns for submission to BIR 32
d. Preparation of DBM Reports for PNOC Budget Proposal 34 e. Preparation of PNOC Year-end Financial Statements for
submission to COA 37
f. Preparation of Year-end Consolidated Financial Statements for submission to COA 41
g. Remittance of withholding taxes 45 3. Legal Department
a. Contract Drafting Review 47 b. Rendering Legal Opinion 52
4. Corporate Secretary
a. Issuance of PNOC Board Resolution 56 b. Issuance of Secretary’s Certificate 58 c. Issuance of Excerpts of Minutes of Board Meetings 60 d. Issuance of Board Membership Certification 62 e. Issuance of Minutes of PNOC Board Meetings (Annual) 64
5. Treasury Department
a. Reports on the (i) Summary of Outstanding Loans (DoF), (ii) Foreign Borrowings, and (iii) Medium and Long Term Loans (BTr)
66
b. Cash and Investment Balances Report 68
6
Page No. 6. Corporate Planning Department
a. Updates of PNOC Projects and Other Information 70 b. Budgetary Requirements 74 c. Table 31 Requirements 79 d. Quarterly Plantilla Updates 84
7. Project Management Department
a. Conduct of monitoring of on-going projects and evaluation of completed/operational projects 87
8. Estate Management Department
a. Disposal/Utilization of Idle Properties 89 b. Contracts for Services 96 c. Lease of Office Space/Parking Slots at the PNOC Energy
Center 102
9. Corporate Communications
a. News Releases for Energy Beat Reporters 106 b. University of the Philippines Scholarship Program 108
7
Procurement Procedures
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M.
Who may avail of the Service
Employees Bids and Awards Committee
Duration: 3-6 weeks
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1 Send LPR/WOR Receives LPR/WOR EA LPR/WOR
2 Reviews LPR/WOR for
completeness and assigns to Buyer
PSMD Chief -
3 Logs LPR/WOR in pertinent logbooks Buyer -
4 Prepares Bid Documents Buyer
5 Approves Bid Documents PSMD Chief -
6 Release Bid
Documents to prospective bidders
Buyer
1/10th of 1% of the ABC
7 Bidders Purchase Bid Documents
8 Process LPR/WOR according to R.A. 9184 Buyer
9 Endorse Bid Summary to PSMD Chief Buyer
10 Endorse Bid Summary and Bid Documents to
BAC
PSMD Chief/ BAC
Secretariat
8
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
11 Evaluates and
recommends approval of Bid Summary and
Bid Documents
BAC
12 Approves BAC recommendation HOPE
13 Seek Budget Clearance Buyer
14 Prepares Contract or Purchase Order
Buyer in coordination
with the Legal Dept.
15 Approves
Contract/Purchase Order
Approving Authority
16 Serve Purchase
Order/Contract to winning bidder
Buyer
17 Logs
Contract/Purchase Order in pertinent
books
Buyer
18 Coordinate
delivery/service of work with proponent
Buyer
19 Supplier/ Contractor
Completes delivery/service
20 Inspects and accepts delivery/service Buyer with
Proponent
21 Prepares DV for
payment of Supplier/Contractor
Buyer
Procurement Procedure
Start
Requisitioner submits approved LPR/WOR to the PSMD
PSMD Chief reviews the LPR/WOR for completeness
PSMD Chief assigns LPR/WOR to buyer
Buyer logs LPR/WOR in pertinent logbooks
Buyer prepares Bid Documents
PSMD Chief approves Bid Documents and returns to the buyer
Buyer releases Bid Documents to prospective biddersNote: Bid Documents costs not more than 1/10th of 1% of the ABC (Estimate)
Bidders buy Bid Documents
Buyer processes LPR/WOR according to R.A. 9184
Buyer endorses Bid Summary to PSMD Chief
PSMD Chief endorses Bid Summary and Bid Documents to the BAC
BAC evaluates and recommends approval of Bid Summary and Bid Documents
HOPE approves BAC recommendation
Buyer seeks Budget Clearance
A
9
Buyer in coordination with Legal Department prepares Contract or PurchaseOrder
A
Approving Authority approves Contract / Purchase Order
Buyer serves Purchase Order / Contract to winning bidder
Buyer logs Contract / Purchase Order in pertinent logbooks
Buyer coordinates with proponent regarding delivery / service of works
Contractor / Supplier completes delivery / service
Buyer / Proponent inspects and accepts delivery / service
Buyer / Proponent prepares DV for payment to Contractor / Supplier
End
10
11
Disposal Procedures
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M.
Who may avail of the Service
Property and Supply Management Division Disposal Committee Departments who have items for disposal
Duration: 1 month
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1 Proponent Prepares IIRUP Admin-PSMD
2 Recommends disposal items to the President Admin-PSMD
3 Approves items for disposal President
4 Presents IIRUP to
Disposal Committee for recommendation/
disposition
PSMD Chief
5 Approves mode of disposal Disposal
Committee
6 Determine Minimum
Bid Price if disposal is through public bidding
Disposal Committee
7 Informs COA of the intended disposal Admin-PSMD
8
Informs employees/ subsidiaries of auction
date for possible transfer through
intra/inter-office/Donation
transaction
Admin-PSMD
9 Facilitates public bidding
Admin-PSMD with Disposal Committee
12
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
10
Recommends approval of award to highest
bidder or donation to subsidiaries,
educational or charitable institutions
Disposal Committee
11 Approves
recommendation of the Disposal Committee
President
12 Prepares Deed of Sale/Release Order
Property Officer in coordination with the Legal
Dept.
13 Release Deed of
Sale/Release Order to winning bidder
Property Officer
14 Winning Bidder Pays cost and hauls items
15 Informs Accounting
Department, ICO and COA of disposal for records purposes
Admin-PSMD
Disposal Procedure
Start
Admin-PSMD and/or Proponent prepares IIRUP for items recommended fordisposal
Admin-PSMD and/or Proponent recommends disposal of items to the President
The President approves the disposal of items
PSMD Chief presents the IIRUP to the Disposal Committee forrecommendation/disposition
Disposal Committee approves mode of disposal of items: (a) Disposal throughPublic Bidding, (b) Donation or (c) Destruction
Disposal Committee determines Minimum Bid Price if disposal is through PublicBidding
Admin-PSMD informs COA of the intended disposal at least 30 days beforeauction/bidding/donation date
Admin-PSMD informs employees/subsidiaries of the auction date for possibletransfer through intra/inter-office/Donation transaction
Admin-PSMD with the approval of the Disposal Committee facilitatesPublic Bidding
Disposal Committee recommends approval of award to highest bidder ordonation to subsidiaries, educational or charitable institutions
A
13
A
President approves the recommendation of the Disposal Committee
Property Officer in coordination with the Legal Department prepares Deed ofSale/Release Order
Property Officer releases Deed of Sale/Release Order to winning bidder
Buyer pays cashier cost of items
Buyer hauls items
Admin-PSMD informs Accounting Department, ICO and COA of disposal forrecord purposes
End
14
15
PERIOD OF ACTION ON PROCUREMENT ACTIVITIES
LATEST ALLOWABLE TIME Infrastructure Projects
Stage Activities Deadline Goods For ABC 50M and
below
For ABC above 50M
Consulting Services
Person Responsible
1 Advertisement/ Posting of Invitation to Bid/Request for Expression of Interest
7 cd 7 cd 7 cd 7 cd BAC
2 Eligibility Check (and Short Listing, in case of Consulting Services)
Refer to
Stage 5
Refer to Stage 5
Refer to Stage 5
20 cd BAC
3 Issuance and availability of Bidding Documents
From 1st day of Stage 1 until Stage 5
BAC/PSMD
4 Pre-bid Conference 12 cd before Stage 5 1 cd 1 cd 1 cd 1 cd BAC Request for
clarification 10 cd before Stage 5 Bidders
Supplemental/Bid Bulletin
7 cd before Stage 5 BAC
5 Submission and receipt of Bids
45 cd from last day of Stage 1 for
Goods. 50/65 cd from last day of Stage 1 for
Infrastructure Projects.
75 cd from last day of Stage 1 for
Consulting Services.
1 cd (includ
es openin
g of bids and
eligibility
check)
1 cd (includes opening of bids
and eligibility check)
1 cd (includes
opening of bids and eligibility check)
1 cd (includes
opening of bids)
Bidders and BAC
Submission of additional requirements
3 cd after Stage 5 Bidders and BAC
6 Bid Evaluation 7 cd 5 cd 7 cd 21 cd + 2 cd for
approval of ranking
BAC
7 Notification for negotiation
n/a n/a n/a 3 cd BAC
8 Negotiation n/a n/a n/a 10 cd BAC 9 Post-qualification 30 cd 30 cd 30 cd 30 cd BAC
10 Approval of resolution/Issuance of Notice of Award
7 cd 4 cd 7 cd 7 cd BAC / HOPE
11 Contract preparation and signing
10 cd 10 cd 10 cd 10 cd PSMD/Legal
12 Approval of contract by higher authority
15 cd 5 cd 15 cd 15 cd PSMD/ Approving Authority
13 Issuance of Notice to Proceed
3 cd 2 cd 3 cd 3 cd PSMD
Total Time 124 cd 113 cd 144 cd 170 cd
16
EARLIEST POSSIBLE TIME
Stage Activities Deadline Goods Infrastructure Projects
Consulting Services
Person
Responsible
1 Advertisement/ Posting of Invitation to Bid/Request for Expression of Interest
7 cd 7 cd 7 cd BAC
2 Eligibility Check (and Short Listing, in case of Consulting Services)
Refer to Stage 5
Refer to Stage 5
3 cd (1 cd for eligibility, 1 cd
for short listing, and 1 cd for notice)
BAC
3 Issuance and availability of Bidding Documents
From 1st day of Stage 1 until Stage 5
BAC/PSMD
4 Pre-bid Conference 12 cd before Stage 5 1 cd 1 cd 1 cd BAC Request for
clarification 10 cd before Stage 5 Bidders
Supplemental/Bid Bulletin
7 cd before Stage 5 BAC
5 Submission and receipt of Bids
1 cd (includes
opening of bids and eligibility check)
1 cd (includes opening of bids and eligibility check)
1 cd (includes opening of
bids)
Bidders and BAC
Submission of additional requirements
3 cd after Stage 5 Bidders and BAC
6 Bid Evaluation 1cd 1cd 1 cd + 1 cd for approval of ranking
BAC
7 Notification for negotiation
n/a n/a 1 cd BAC
8 Negotiation n/a n/a 1 cd BAC 9 Post-qualification 1 cd 1 cd 1 cd BAC
10 Approval of resolution/Issuance of Notice of Award
2 cd (1 cd for BAC
resolution and 1 cd for NOA
2 cd (1 cd for BAC
resolution and 1 cd for NOA
2 cd (1 cd for BAC
resolution and 1 cd for NOA
BAC / HOPE
11 Contract preparation and signing
2 cd (1 cd for
contract preparation and 1 cd
for contract signing
2 cd (1 cd for contract
preparation and 1 cd for
contract signing
2 cd (1 cd for contract
preparation and 1 cd for
contract signing
PSMD/Legal
12 Approval of contract by higher authority
1 cd 1 cd 1 cd PSMD/ Approving Authority
13 Issuance of Notice to Proceed
1 cd 1 cd 1 cd PSMD
Total Time 28 cd 28 cd 34 cd
17
Request for Personal/Employment Related Documents
Schedule of Availability of Service: Monday to Friday 8:00 AM – 5:00 pm
Who may avail of the Service: Resigned/Separated from the service employees
What are the Requirements: Requisition Form Other required documents to support claim, if necessary
Duration: Within the day
Steps Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person In Charge Fees Forms
1 Individual fills up Requisition Form
Human Resource Management Officer (HRMO) receives the
form and evaluate contents and requirements
5 mins.
Admin-PSD/Receiving
Personnel none Requisition
Form
2
Prepares the requested
document/s Type and print the
requested document/s
½ day HRM Officer
3
Evaluates/Review completeness and accuracy of data in
the requested document/s.
Within 2 hours
Chief of the Personnel Services Division
4
Records the document to be released to the
requesting individual
Within 30 mins HRM Officer
5
Individual Receives his/her
requested document/s
Request for Personal/Employment Related Documents
Start
Accomplish Requisition Form
HRM Officer receives request from PNOC Employee/Former
HRM Officer prepares the requested document
Division Chief III reviews the requested document
Division Chief III signs the reviewed document
HRM Officer releases the requested document
PNOC Employee/Former PNOC Employee receives requested document
End
18
19
Application for TESDA/CHED foreign training invitations
Schedule of Availability of Service: Monday to Friday 8:00 AM – 5:00 pm
Who may avail of the Service: PNOC and Subsidiary Employees
What are the Requirements: Nomination letter addressed to the PNOC President; Complete documentation as required by TESDA/CHED and the sponsor country
Duration: 3 - 5 days
Steps Applicant/Client Activity Duration of
Activity (under normal circumstances)
Person In Charge Fees Forms
1
PNOC Subsidiary
submit to Admin-PSD the
nomination letter/ application
for foreign training
Receives and records in the logbook the
documents received from the subsidiary
5 mins. Admin-
PSD/Receiving Personnel
Review completeness of documents;
Prepares evaluation of training application; 2
Endorse nomination to PDC for evaluation
½ day PSD-Training Section/HRM
Officer
PDC Evaluation
Form
Evaluates/deliberates on the training
application; 3
Recommend approval of application to the
PNOC President
2 days
Personnel Development Committee
(PDC)
4 Approves training application 1 day PNOC
President
5 Prepares nomination letter to TESDA/CHED; 1 hour
PSD-Training Section/HRM
Officer
6 Signs nomination letter 1 day PNOC President
20
Steps Applicant/Client Activity Duration of
Activity (under normal circumstances)
Person In Charge Fees Forms
Submit nomination letter and all documentary
requirements to TESDA/CHED on or
before deadline;
Inform/email subsidiary on the status of
application;
7
Receives PNOC memo on the
status of application
Remind applicant of the schedule of interview with TESDA/CHED
2 hours PSD-Training Section/HRM
Officer
Receives/evaluate completeness of
documents;
Conducts interview; 8
Send letter to PNOC on the result of training
application
Within the reglementary processing
period as set by
TESDA/CHED & the sponsor
country
TESDA/CHED
9
Receives copy of TESDA/CHED letter and PNOC transmittal letter
Send copy of TESDA/CHED letter to
PNOC subsidiary applicant
1 hour PSD-Training Section/HRM
Officer
Application for TESDA/CHED Foreign Training Invitations
Start
Personnel Staff receives and records in the logbook the documents receivedfrom the subsidiary
HRM Officer reviews the completeness of the documents, prepares theevaluation of the training application and endorses the nomination to the PDC
for evaluation/ deliberation
Personnel Development Committee evaluates/deliberates on the trainingapplication and recommends approval of application to the PNOC President
PNOC President approves the training application
HRM Officer prepares nomination letter to TESDA/CHED
PNOC President signs the nomination letter
HRM Officer submits the nomination letter and all documentary requirements toTESDA/CHED on or before deadline; inform/email subsidiary on the status of
application, and remind the applicant of the schedule of interview with TESDA/CHED
TESDA/CHED receives/evaluate completeness of documents, conduct interviewto all applicants; and send letter to PNOC on the result of training application
HRM Officer sends copy of TESDA/CHED letter to PNOC subsidiary applicant
End
21
22
Request for Repairs
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M.
Who may avail of the Service
Tenants
What are the Requirements
Written complaint or request for assistance Access to areas for inspection/repair
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1 Sends request for repair/assistance
Receives request for repair/assistance 15 mins
Receiving Admin Officer/
BA Log-
book
2 BA forwards request to BMS 15 mins BMS Head
3 BMS Head assigns technician 10 mns BMS Head
4 Technician inspects/ repairs 1 day Technician
Request for Repairs
Start
Building Administrator (BA) receives request for repair assistance
BA receives request and acknowledges receipt
BA forwards request to Building Maintenance Section Head (BMS)
BMS head reviews and assigns job order to concerned technician
Technicians logs request and proceeds to tenant's area for inspection/assessment of request
Technician conducts repair or assistance when able on the spot. If not,technician lists all items necessary for repairs
Tenant signs off repair done. Else, technician returns to office to repairrequisition of needed supplies or materials for the repair.
Upon acquisition of te materials/supplies, technician returns to work site tocomplete repair
Tenant signs if repair is done
End
23
24
Request for Office Reservation
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M.
Who may avail of the Service
Tenants
What are the Requirements
Reservation Form
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1 Client fills up reservation form
Receives reservation request form 15 mins AO III
Reser-vation Form
2
AO 111 forwards request for
notation/approval to DC and ADM
30 mins AO III
3 AO III checks and blocks schedule of
reservation and informs technician
15mins AO III
4 Technician prepares venue of reservation 1 hour Technician
5 AO III prepares
charging for debit or payment
30 mins AO III
As rated
for facility
Request for Office Reservations
Start
Admin Officer III receives request from client who fills up request form
Admin Officer III checks availability/schedule of request and forwards request fornotation and approval to Division Chief and Admin Manager
Upon comnpletion of signatories, Admin Officer III blocks schedule and turnsover the request to technicians
On due date, Tectnician prepares room or equipment to be used as stated in theReservation Form
Upon completion of event, Admin Officer III logs event and prepares charging fordebit or payment of client
End
25
26
PREPARATION OF PNOC FINANCIAL STATEMENTS AND OTHER MONTHLY REPORTS
Duration: 15 days, 1 hour and 15 minutes
Step
Client
Activity
Duration of
Activity (under normal
circumstances)
Person in Charge
Fees
Forms
1 Receives the General Ledger from the General Accounting 3 days after posting of all transactions for the month end. Posts account balances of balance sheet and income statement
2 days Financial Analysts
2 Receives the Balance Sheet Schedules from General Accounting Department 7 days after the release of the General Ledger, analyzes transactions and prepares necessary adjusting and reclassfying entries
3 days Financial Analysts
3 Prepares Balance Sheet, Income Statement, Budget Utilization Report and supporting schedules including variance analysis and submits to Division Chief for review
5 days
Financial Analysts
4 Prepares Cash Flow Statement and Statement of Financial Operations (Table 31-DOF format) after balance sheet preparation and submits to Division Chief for review
2 days Financial Analysts
5 Reviews the Balance Sheet, Income Statement, Cash Flow Statement, Statement of Financial Operations, Budget Utilization Report, supporting schedules and variance analysis and submits to the Department Manager for approval
3 days Division Chief
6 Approves the financial reports and returns back the report to Division Chief for submission / distribution to
15 minutes Department Manager
27
different clients
7
Photocopy and transmits the approved financial statements to Treasury Department, Corporate Planning Department, SVP Management Services
15 minutes
Financial Analyst
8 Provides the approved financial statement, Statement of Financial Operations (Table 31-DOF format) and supporting schedules the financial analyst, who is in-charge of the consolidation report of PNOC and subsidiaries
15 minutes Financial Analyst
9 Photocopy and distributes to different department/cost centers of the approved monthly Budget Utilization Report
30 minutes Financial Analyst
Preparation of PNOC Financial Statements and Other Monthly Reports
Start
Financial Analysts receive the General Ledger and Balance Sheet schedulesfrom the General Accounting Department
Financial Analysts obtain account balances of the Balance Sheet and IncomeStatement, analyzes transactions and prepares necessary adjusting and
reclassifying entries, if there are any
Financial Analysts, after considering the adjusting and reclassifying entries,prepare Financial Statements (Balance Sheet, Income Statement, Cash Flows
with account schedules) financial analysis, Budget Utilization Reports andStatement of Financial Operations (Table 31/32 - DOF format)
The Division Chief of the Financial Analysis and Reporting Division reviews theFinancial Statements (Balance Sheet Income Statement, Cashflow and its
supporting schedules), Budget Utilization Reports and Table 31). If there arecorrections on the reports, the Division Chief immediately returns back to the
financial analysts for revision of the reports.
The Division Chief, upon final review, affixes her initials/signature and submits tothe Department Manager for approval of the financial reports
Department Manager approves the financial reports and returns back the reportsto the Division Chief for submission/distribution to different clients.
Transmits the approved BudgetUtilization Reports to differentcost centers / departments for
monitoring of their monthlyexpenses
Submits the approvedStatement of Financial
Operations (Table 31 /32 - DOFFormat) to financial analystneeded in preparation of the
Consolidated FinancialOperations (Table 31/32)
Transmits the approved monthlyfinancial statements to the
Treasury Department,Corporate Planning Department
and SVP ManagementServices. Submits also the
financial statements includingschedules to financial analysts
needed in the preparation of theConsolidated Financial
Statements of PNOC andSubsidiaries.
End 28
29
PREPARATION OF CONSOLIDATED FINANCIAL STATEMENTS AND STATEMENT OF FINANCIAL OPERATIONS (TABLE 31-DOF FORMAT)
Step
Client
Activity
Duration of
Activity (under normal
circumstances)
Person in Charge
Fees
Forms
1 Receives monthly financial statements, statement of financial operations (Table 31-DOF format) from PNOC Subsidiaries at different dates from 20th to 30th day of the following month end
Department Manager
2 Takes note the financial reports and forwards to the Division Chief of the Financial Analysis and Reporting Division
15 minutes for each
subsidiaries’ report
Department Manager
3 Acknowledges receipt of PNOC Subsidiaries’ financial statements and Statement of Financial Operations and takes note of the financial highlights including the date of each subsidiary’s submission then forwards these reports to financial analysts for consolidation
30 minutes for each
subsidiaries’ report
Division Chief
4 Analyzes and consolidates each subsidiary’s balance sheet and income statement account, and statement of financial operations together with PNOC’s financial reports and prepare elminating entries for intercompany transactions
3 days Financial Analyst
5 Prepares Consolidated Financial Statements and Statement of Financial Operations including supporting schedules and submits to the Division Chief for review
1 day Financial Analyst
6 Reviews the Consolidated Financial Statements and Statement of Financial Operations including supporting schedules
1 day Division Chief
30
7
Approves the financial reports and returns back the report to Division Chief for submission / distribution to different clients
15 minutes
Department Manager
8 Transmits the approved Consolidated financial statements to Treasury Department, SVP Management Services
15 minutes Financial Analyst
9 Transmits the approved Consolidated Financial Statement, Statement of Financial Operations (Table 31-DOF format) and supporting schedules to the Department of Finance
1 hour Financial Analyst
PREPARATION OF PNOC CONSOLIDATED FINANCIAL STATEMENTS ANDSTATEMENT OF FINANCIAL OPERATIONS (TABLE 31-DOF FORMAT)
Start
The Accounting Manager receives monthly Financial Statements , Statement ofFinancial Operations (Table 31/32 - DOF Format) from PNOC Subsidiaries anddelegates these financial reports to the Division Chief of the Financial Analysis
and Reporting Division (FARD)
The Division Chief acknowledges receipt of PNOC Subsidiaries' financialstatements and Statement of Financial Operations and takes note particularly
the financial highlights including the date of each subsidiary's submission , thenforwards these financial reports to the financial analysts
The financial analyst analyzes and consolidates each subsidiary's BalanceSheet and Income Statement account and Statement of Financial Operations
together with PNOC's financial reports and prepares eliminating entries forintercompany transactions
The financial analyst prepares Consolidated Financial Statements andStatement of Financial Operations (Table 31/32) with supporting schedules and
submits to the Division Chief for review
The Division Chief reviews the Consolidated Financial Statements andStatement of Financial Operations (Table 31/32) including supporting schedules
The Division Chief, upon final review, affixes her initials/signature and submits tothe Department Manager for approval of the financial reports
The Department Manager approves the financial reports and returns the samereports back to the Division Chief for submission / distribution to concerned
users
Submits the approved monthly ConsolidatedFinancial Statements and Consolidated Statement
of Financial Operations (Table 31/32) to theDepartment of Finance.
Transmits the approved monthly ConsolidatedFinancial Statements to the Treasury Department
and SVP - Management Services
End 31
32
PREPARATION OF INCOME TAX RETURN OF PNOC
Step
Client
Activity
Duration of
Activity (under normal
circumstances)
Person in Charge
Fees
Forms
1 BIR Prepares the schedule of taxable/non-taxable income as well as the schedule of allowable/non-allowable expenses necessary in the computation of Quarterly/Annual Income Tax Returns of PNOC
2 days (for Quarterly ITR /
3 days for Annual ITR)
Financial Analysts
2 Reviews the computation of Income Tax inlcuding supporting schedules and returns back the report to the Financial Analyst
4 hours (for Quarterly ITR /
1 day for Annual ITR)
Division Chief
3 Accomplish the BIR Forms 1702 Q / 1702 and 1702AIF then submits to the Division Chief for review
4 hours (for Quarterly ITR /
1 day for Annual ITR)
Financial Analysts
4 Reviews the accomplished BIR Forms and attached schedules and submit to the Department Manager for approval
30 minutes (for Quarterly ITR / 2 hours day for Annual ITR)
Division Chief
5 Approves the accomplished BIR forms and attached schedules and returns back to the Division Chief
15 minutes Department Manager
6 Forward the approved BIR forms and supporting schedules to the Financial Analyst for filing to the BIR
5 minutes Division Chief
7 Transmits the approved BIR forms and the attached schedules to the Bureau of Internal Revenues (for quarterly return); for annual income tax retrun, year-end financial statements.
2 hours Financial Analyst
PREPARATION OF INCOME TAX RETURN OF PNOC
Start
The Financial Analysts prepares the schedule of taxable/non-taxable income aswell as the schedule of allowable /and non-allowable deductible expensesnecessary in the computation of Quarterly Income Tax Return and AnnualIncome Tax Return of PNOC, then submits to the Division Chief for review.
The Division Chief reviews the computation of Income Tax Due of PNOC andother supporting schedules then returns back the report to the Financial Analyst.
The Financial Analyst accomplishes the BIR Form No. 1702Q (QuarterlyIncome Tax Return), BIR Form 1702 (Annual Income Tax Return) and BIR Form
1702AIF (Account Information Form) then submits to the Division Chief forreview
The Division Chief reviews the accomplished BIR forms (1702Q/1702/1702AIF),affixes her initials and submit to the Department Manager for approval.
The Department Manager approves the accomplished BIR forms (1702Q/1702/1702AIF) and returns back to the Division Chief.
The Division Chief returns back to the Financial Analyst the approved BIR forms(1702Q/1702/1702AIF)
Transmits the approved accomplished BIR forms (1702Q/1702/1702AIF),supporting schedules to the Bureau of Internal Revenue. Transmits also to theBIR the year-end financial statements as attachment to the annual income tax
return
End
33
34
PREPARATION OF DBM REPORTS FOR PNOC BUDGET PROPOSAL
Duration: 3 days, 5 hours and 45 minutes
Step
Client
Activity
Duration of
Activity (under normal
circumstances)
Person in Charge
Fees
Forms
1 Corporate Planning
Receives memo from Corporate Planning Department regarding submission of reports needed for the preparation of PNOC Budget proposal
Department Manager
2 Gives instructions to the Division Chief regarding compliance of the required reports
15 minutes Department Manager
3 Discusses to the financial analysts regarding the accomplishments of DBM budget forms and submission of other financial reports needed by Corplan
1 hour Financial Analysts
4 Fills-out the actual column of DBM Forms reflecting the actual figures for PNOC Balance Sheet, Income Statement, Cashflow Statement, Details of Maintenance and Other Operating Expenses, Capital Outlays, Comparative Sources of Funds, Staffing Summary Report and prepare other reports to support the figures and submit to the Division Chief for review
3 days Financial Analysts
5 Reviews the accomplished DBM budget forms and other schedules and submits to the Department Manager for approval
4 hours Division Chief
7 Approves the accomplished DBM budget forms and returns back the report to Division Chief for submission to Corplan
15 minutes Department Manager
35
8
Prepares transmittal letter to Corplan, signed by the Department Manager and transmits the accomplished DBM forms, PNOC financial statements and other supporting schedules necessary in the preparation of Budget Proposal of PNOC
15 minutes
Division Chief
PREPARATION OF DBM REPORTS FOR PNOC BUDGET PROPOSAL
Start
The Accounting Manager receives the memo from the Corporate PlanningDepartment regarding the submission of reports needed for the preparation of
PNOC Budget proposal
The Accounting Manager gives instructions to the Division Chief regardingcompliance of the required reports.
The Division Chief discusses to the financial analysts regarding theaccomplishments of DBM forms and submission of other financial reports
needed by Corplan
The financial analyst fills-out the actuals columns of DBM budget formsreflecting actual figures of PNOC Balance Sheet, Income Statement, CashflowStatement, Details of Maintenance and Other Operating Expenses, CapitalOutlays, Comparative Sources of Funds, Staffing Summary Report and other
reports then submit to the Division Chief for review
The Division Chief reviews the accomplished DBM budget forms and otherschedules, affixes her initials and submit to the Department Manager for
approval of the reports.
The Department Manager approves the accomplished DBM forms (actualfigures column), affixes her signature and returns back the reports to the
Division Chief for submission to the Corporate Planning Department
The Division Chief prepares transmittal letter to Corplan, signed by theDepartment Manager and transmit the accomplished DBM forms, PNOC
financial statements and other supporting schedules necessary in thepreparation of Budget Proposal of PNOC
End36
37
PREPARATION OF PNOC FINANCIAL STATEMENTS FOR SUBMISSION TO COA
Duration: 17 days and 2 hours
Step
Client
Activity
Duration of
Activity (under normal
circumstances)
Person in Charge
Fees
Forms
1 Receives the General Ledger from the General Accounting 3 days after posting of all transactions for the year-end. Posts year-end account balances of balance sheet and income statement
2 days Financial Analysts
2 Receives the Year-end Balance Sheet Schedules from General Accounting Department 7 days after the release of the General Ledger, analyzes transactions and prepares reclassying entries
3 days Financial Analysts
3 Prepares Year-end Balance Sheet, Income Statement and supporting schedules including variance analysis and submits to Division Chief for review
5 days
Financial Analysts
4 Prepares Year-end Cash Flow Statement after balance sheet preparation and submits to Division Chief for review
2 days Financial Analysts
5 Prepares Notes to Financial Statements and submit to the Division Chief for review
2 days Financial Analysts
6 Reviews the Year-end Balance Sheet, Income Statement, Cash Flow Statement, Notes to Financial Statements, supporting schedules and variance analysis then submits to the Department Manager for approval
3 days Division Chief
7 Approves the year-end financial reports and returns back the report to Division
15 minutes Department Manager
38
Chief
8 Transmits to the SVP for Management Services copies of the year-end finacial reports for approval of the release of these reports to the Commission on Audit
5 minutes Division Chief
9
Receives the final approval from the SVP for Management Services for the the release of the Year-end Financial Statements to the Commission on Audit then instructs the Division Chief for the transmittal to the COA
10 minutes
Department Manager
10 Prepares transmittal letter to the Commission on Audit signed by the Department Manager
15 minutes Financial Analyst
11 Photocopy and transmits to COA the year-end Financial Statements with Notes to Financial Statements and other supporting schedules.
30 minutes Division Chief
PREPARATION OF PNOC YEAR-END FINANCIAL STATEMENTSFOR SUBMISSION TO COA
Start
Financial Analysts receive the year-end General Ledger and Balance Sheetschedules from the General Accounting Department
Financial Analysts obtain year-end account balances of the Balance Sheet andIncome Statement, analyzes transactions and prepare necessary adjusting and
reclassifying entries, if there are any
Financial Analysts, after considering the adjusting and reclassifying entries,prepareFinancial Statements (Balance Sheet, Income Statement, Cash Flowswith account schedules). Prepare also the Notes to the Financial Statementsincorporating significant data received from other Department Managers, then
submit to the Division Chief for review
The Division Chief of the Financial Analysis and Reporting Division reviews theFinancial Statements (Balance Sheet Income Statement, Cashflow and its
supporting schedules including the Notes to the Financial Statements . If thereare corrections on the reports, the Division Chief immediately returns back the
reports to the financial analysts for revision.
The Division Chief, upon final review , affixes her initial/signature and submitsthe year-end financial statements with Notes to the Financial Statements to the
Department Manager for approval .
The Department Manager approves the year-end financial reports and returnsback the reports to the Division Chief
The Division Chief transmits to the SVP for Management Services the year-endfinancial reports for approval of the release of these reports to the Commission
on Audit
The Accounting Manager receives final approval from the SVP for ManagementServices for the release of the Year-end Financial Statements to the
Commission on Audit then instructs the Division Chief for the transmittal to theCommission on Audit
A 39
A
The Division Chief prepares transmittal letter to the Commission on Audit,signed by the Department Manager , and transmits the Year-end Financial
Statements with Notes to the Financial Statements including supportingschedules.
End
40
41
PREPARATION OF YEAR-END CONSOLIDATED FINANCIAL STATEMENTS
Step
Client
Activity
Duration of
Activity (under normal
circumstances)
Person in Charge
Fees
Forms
1 Receives Audited Financial Statements and other schedules from PNOC Subsidiaries after release of reports by the Commission on Audit at various dates
Department Manager
2 Takes note of the Audited Financial Statements and other supporting reports and forwards to the Division Chief of the Financial Analysis and Reporting Division
30 minutes for each
subsidiaries’ report
Department Manager
3 Acknowledges receipt of Subsidiaries’ Audited Financial Statements and other supporting schedules and takes note of the financial highlights including the Notes to the Financial Statements then forwards these reports to financial analysts for consolidation
One hour for each
subsidiaries’ report
Division Chief
4 Analyzes and consolidates each subsidiary’s balance sheet and income statement account based on Audited Financial Statements together with PNOC’s Audited Financial Statements and prepare eliminating entries for intercompany transactions
3 days Financial Analyst
5 Prepares Year-end Consolidated Financial Statements and supporting schedules including Notes to the Consolidated Financial Statements and submits to the Division Chief for review
5 days Financial Analyst
6 Reviews the Year- end Consolidated Financial Statements, supporting schedules and Notes to the
2 days Division Chief
42
Consolidated Financial Statements then forwards to the Accounting Manager for approval
7 Approves the Year-end Consolidated Financial Statements including Notes to Consolidated Financial Statementsts and returns back the report to Division Chief
1 hour
Department Manager
8 Transmits to the SVP for Management Services the Year-end Consolidated Financial Statements with Notes to the Consolidated Financial Statements for approval of the release to the Commission on Audit
15 minutes Financial Analyst
9 Receives from the SVP for Management the final approval of the Year-end Consolidated Financial Statements with Notes to Financial Statements then instructs the Division Chief for transmittal to the Commission on Audit
15 minutes Department Manager
10 Prepares transmittal letter to the Commission on Audit, signed by the Accounting Manager and transmits the approved Year-end Consolidated Financial Statements with Notes to the Consolidated Financial Statements and other supporting schedules to the Commission on Audit
1 hour Division Chief
PREPARATION OF YEAR-END PNOC CONSOLIDATED FINANCIALSTATEMENTS
Start
The Accounting Manager receives Audited Financial Statements and othersupporting schedules from PNOC Subsidiaries and delegates these financialreports to the Division Chief of the Financial Analysis and Reporting Division
(FARD)
The Division Chief acknowledges receipt of Subsidiaries' Audited FinancialStatements and other supporting schedules and takes note particularly thefinancial highlights and Notes to Financial Statements then forwards these
financial reports to the financial analysts
The financial analyst analyzes and consolidates each subsidiary's BalanceSheet and Income Statement account and other supporting schedules based on
Audited Financial Statements together with PNOC's Audited FinancialStatements and prepares eliminating entries for intercompany transactions
The financial analyst prepares Consolidated Financial Statements, supportingschedules and Notes to Consolidated Financial Statements and submits to the
Division Chief for review.
The Division Chief reviews the Consolidated Financial Statements, supportingschedules including Notes to Consolidated Financial Statements.
The Division Chief, upon final review, affixes her initials/signature and submits tothe Department Manager for approval of the financial reports
The Department Manager approves the Year-end Consolidated FinancialStatements with Notes to Financial Statements and returns the same reports
back to the Division Chief
The Division Chief transmits to the SVP for Management Services the Year-endConsolidated Financial Statements with Notes to Financial Statements for
approval of the release of reports to the Commission on Audit
A43
A
The Accounting Manager receives the final approval from the SVP forManagement Services for the release of the Year-end Consolidated Financial
Statements then instructs the Division Chief for the transmittal to theCommission on Audit
The Division Chief prepares transmittal letter to the Commission on Audit,signed by the Accounting Manager and transmits the Year-end Consolidated
Financial Statements with Notes to Consolidated Financial Statements includingsupporting schedules to the Commission on Audit.
End
44
45
REMITTANCE OF WITHHOLDING TAXES
Step
Client
Activity
Duration of
Activity (under normal
circumstances)
Person in Charge
Fees
Forms
1 BIR Prepares the list of suppliers/contractors of goods and services purchased, reconciled the amount with Detailed Ledger and accomplishes the BIR Forms 1601E, 1601F and 1600
1 day Payables Accountant
2 Reviews the computation of Withholding Tax, the accomplished BIR Forms and other necessary supporting schedules
1 hour Division Chief
3 Prepares Disbursement Vouchers
15 minutes Payables Accountant
4 Reviews and signed the Disbursement Vouchers
10 minutes Division Chief
5 Approves the Disbursement Vouchers and the accomplished BIR forms and returns back to the Payables Accountant
5 minutes Department Manager
6 Forwards the approved Disbursement Vouchers to Treasury Department
5 minutes Payables Accountant
7 Pays and transmits the approved BIR Forms to the Bureau of Internal Revenue
20 minutes Payables Accountant
REMITTANCE OF WITHHOLDING TAXES
Start
The Payables Accountant prepares the list of suppliers/contractors of goods &services purchased, reconciled the amount with Detailed Ledger and
accomplishes the BIR Forms 1601E, 1601F and 1600 then submits to theDivision Chief for review.
The Division Chief reviews the computation, the accomplished BIR Forms andother necessary supporting schedules. Returns the documents to the Payables
Accountant for Disbursement Vouchers (DV) preparation
The Payables Accountant prepares the DV and forward to the Division Chieftogether with the computation, the accomplished BIR Forms and other
necessary supporting schedules
The Division Chief reviews and signed the DV, affixes his initials on theaccomplished BIR Forms and forward to the Department Manager for approval
The Department Manager approves the DV and the accomplished BIR forms(1601E/1601F/1600) and returns back the documents to the Payables
Accountant
The Payables Accountant forwards the approved DV to Treasury Dept. for checkpreparation
Pays and transmits the approved accomplished BIR forms (1601E/1601F/1600)and supporting schedules to the Bureau of Internal Revenue
End
46
47
Contract Drafting and Review
Schedule of Availability of Service Monday to Friday 8:00 A. M. to 5:00 P. M. Who may avail of the Service PNOC subsidiaries What are the requirements
Memorandum request stating the salient points of the contract (e.g. duration, special conditions of the contract) Supporting documents
Duration: 14 days and 45 minutes
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1
Requesting PNOC subsidiary sends the request
for contract drafting/review
Receives and records the request for drafting
of review of contract and forwards the same
to the Department Manager
10 minutes Executive Assistant
-
2 Assigns to Attorney IV 1 day Department Manager
-
3
Drafts contract and covering
memorandum, or prepares
memorandum requesting submission
of further requirements, and
forwards the same to the Assistant
Manager/Division Chief
3 days Attorney IV
-
4
Reviews the draft contract and covering memorandum, or the
memorandum requesting submission
of further requirements, and
returns it to the Attorney IV (handling
lawyer)
3 days Assistant Manager/
Division Chief
-
48
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
5
Incorporates the comments to the contract and/or
memorandum and forwards to the
Department Manager
3 days Attorney IV
-
6 Signs the
memorandum and forwards to the
Executive Assistant
1 day
Department Manager
7
Returns prepared/reviewed
contract and covering memorandum to the
PNOC subsidiary
1 day
Executive Assistant
8
Receives the draft contract and
covering memorandum, or the memorandum
requesting submission of
further requirements and revises/comments
on the revised contract, or otherwise
completes further requirements
Receives either request for preparation
of execution copy of contract or
memorandum containing further requirements, and
forwards the same to Attorney IV (handling
lawyer)
10 minutes
Executive Assistant
9
Handling lawyer prepares execution copy of contract and
Final Contract Endorsement, and initials the same on
each and every page of the contract, and
forwards to the Department Manager
1 day
Attorney IV
10 Signs the FCE and
forwards to the Executive Assistant
1 day
Department
Manager
49
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
11
Forwards the execution copy of the contract, or the draft contract to the SVP-
LAEMS for endorsement
15 minutes
Executive Assistant
12 SVP-LAEMS returns the
endorsement
Receives the endorsement and
contract and forwards execution copy of
contract to the requesting subsidiary
10 minutes
Executive Assistant
Contract Drafting and Review
Start
Executive Assistant receives the request for drafting or review of contract fromthe subsidiary
Executive Assistant records the request for drafting or review of contract in thelogbook of the Legal Department
Executive Assistant forwards the request to the Department Manager - LegalDepartment
Department Manager assigns the request to the Attorney IV - Contracts andAccreditation
Attorney IV drafts or reviews the contract, as well as prepares the coveringMemorandum. If all requirements are complete, Attorney IV must prepare orreview the contract within three (3) days from receipt. If the requirements are
incomplete, Attorney IV determines the needed requirements, if able, andprepares the necessary memorandum addressed to the requesting subsidiary
for the submission of the same
Attorney IV forwards the prepared/reviewed contract to the Division Chief/Assistant Manager for review/comments
Assistant Manager/Division Chief returns the contract with review/comments, aswell as the covering memorandum within three (3) days from receipt to AttorneyIV for incorporation of comments. Otherwise, the, Memorandum requesting for
further requirements is likewise reviewed/commented on and returned toAttorney IV for incorporation of comments
Assistant Manager/Division Chief forwards the prepared contract and/ormemorandum containing the comments to the reviewed contract, as well as the
covering Memorandum to the Department Manager
A
50
Department Manager signs the covering Memorandum and forwards the sameto the Executive Assistant
A
Executive Assistant returns the prepared/reviewed contract, as well as thecovering Memorandum to the requesting subsidiary
Requesting subsidiary reviews the revised contract, or completes the furtherrequirements requested, and forwards the same to the PNOC Legal Department
Handling Attorney IV prepares the execution copy of the contract and attachesthe Final Contract Endorsement (FCE) with the proper FCE number for his/herinitials and the signature of the Department Manager, for endorsement to the
Senior Vice President for Legal, Administrative and Estate ManagementServices (SVP-LAEMS)
Handling lawyer initials the FCE on each and every page of the contract
Department Manager signs the FCE and forwards the contract, with annexesand the FCE to the Executive Assistant
Executive Assistant forwards the execution copy of the contract with annexes tothe SVP-LAEMS
SVP-LAEMS returns the endorsement and contract to the Executive Assistant ofthe Legal Department
Executive Assistant forwards the execution copy of the contract to therequesting subsidiary
End
51
52
Rendering Legal Opinions
Schedule of Availability of Service Monday to Friday 8:00 A. M. to 5:00 P. M. Who may avail of the Service PNOC subsidiaries What are the requirements
Memorandum request stating the facts Supporting documents
Duration: 12 days and 10 minutes
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1
Requesting PNOC subsidiary sends the request for legal opinion
Receives and records the request for legal opinion and forwards
the same to the Department Manager
10 minutes Executive Assistant -
2 Assigns to Attorney IV 1 day Department Manager -
3
Researches on applicable points of
law and jurisprudence. Prepares the draft
legal opinion. However, if the facts are unclear and there
is need for clarification, prepares
memorandum requesting such
clarification. Forwards the draft legal opinion
or memorandum seeking clarification to
the Assistant Manager/Division
Chief.
3 days Attorney IV -
4
Reviews the draft legal opinion, or the memorandum
requesting clarification, and returns it to the
Attorney IV (handling lawyer)
3 days Assistant Manager/
Division Chief -
53
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
5
Incorporates the comments to the draft
legal opinion, or conducts further legal research. If no further research is needed,
forwards the memorandum where the legal opinion is
stated to the Department Manager.
3 days Attorney IV -
6
Signs the memorandum where the legal opinion is
stated and forwards to the Executive
Assistant
1 day
Department Manager
7 Returns prepared legal
opinion to the requesting PNOC
subsidiary
1 day Executive Assistant
Rendering Legal Opinions
Start
Executive Assistant receives the request for legal opinion from requestingPNOC subsidiary
Executive Assistant records the request for legal opinion
Executive Assistant forwards the request to the Department Manager - LegalDepartment
Department Manager assigns the request to the Attorney IV - Tax & CorporateLaw, Litigation, Legislative and Research, Contracts and Accreditation
If all facts are clear and complete, Attorney IV researches on applicable points oflaw and jurisprudence. If the facts are unclear and there is need for clarification,
Attorney IV prepares a memorandum requesting such clarification
Attorney IV prepares the legal opinion within three (3) days from receipt ofrequest from Department Manager
Attorney IV forwards the prepared legal opinion or the memorandum requestingclarification to the Division Chief/Assistant Manager for review/comments
Assistant Manager/Division Chief reviews the draft legal opinion or thememorandum requesting clarification within three (3) days from receipt thereof
Assistant Manager/Division Chief returns to Attorney IV the draft legal opinion orthe memorandum requesting clarification for finalization within three (3) daysfrom receipt thereof. Otherwise, if the points of law and jurisprudence are still
unclear or further research has to be made, the draft legal opinion is returned forre-drafting
A
54
Attorney IV forwards the revised draft legal opinion to the Department Manager.Or if further research was done, the draft legal opinion is returned to the
Assistant Manager/Division Chief
Attorney IV revises the draft legal opinion immediately upon receipt thereof, ifwarranted. Otherwise, further research will be done within three (3) days from
receipt of the comments of the Assistant Manager/Division Chief
A
Department Manager signs the Memorandum where the legal opinion is stated
Executive Assistant forwards the legal opinion to the requesting PNOCsubsidiary
End
55
56
Issuance of PNOC Board Resolution
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M.
Who may avail of the service
PNOC subsidiaries
Requirements Formal official request, stating the purpose of the request
Duration 4 days, 2 hours and 15 minutes
Step Applicant/ Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1
PNOC Subsidiary (send the request
for issuance of Board resolution)
Receive the request, record the request in
the logbook, and forward to the
Corporate Secretary for
approval.
15 minutes Secretary
2
Upon approval by the Corporate Secretary, assign the request to the Agenda/Minutes
Officer.
1 day Corporate Secretary
3
Prepare the Board resolution
and its annexes, if any, and the transmittal
memorandum.
2 days Agenda/ Minutes Officer
4
Review the documents received from the Agenda/Minutes
Officer, affix signature to the
transmittal letter and, forward the documents
to the Secretary for release.
1 day Corporate Secretary
5 PNOC subsidiary Send the documents to the requesting party. 2 hours Secretary
Issuance of PNOC Board Resolution
Start
Secretary receives the request from the subsidiary, records the request in thelogbook and forwards the request to the Corporate Secretary for approval
Corporate Secretary approves the request and assigns the request to theAgenda/Minutes Officer
Agenda/Minutes Officer prepares the Board resolution and its annexes, ifany, and drafts transmittal memorandum
Corporate Secretary reviews the documents received from the Agenda/Minutes Officer and affixes her signature to the transmittal letter and
forwards the documents to the Secretary for release
Secretary sends the documents to the subsidiary
End
57
58
Issuance of Secretary’s Certificates
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M.
Who may avail of the service
PNOC subsidiaries
Requirements Formal official request, stating the purpose of the request
Duration 4 days, 2 hours and 15 minutes
Step Applicant/ Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1
PNOC Subsidiary (send the request
for issuance of Secre-tary’s Certi-
ficate)
Receive the request, record the request in
the logbook, and forward to the
Corporate Secretary for
approval.
15 minutes Secretary
2
Upon approval by the Corporate Secretary, assign the request to the Agenda/Minutes
Officer.
1 day Corporate Secretary
3 Prepare/draft the Secretary’s Certificate 2 days Agenda/
Minutes Officer
4
Review the Secretary’s Certificate received
from the Agenda/Minutes
Officer, affix signature to the
certificate and, forward the same to the
Secretary for release.
1 day Corporate Secretary
5 PNOC subsidiary Send the documents to the requesting party. 2 hours Secretary
Issuance of Secretary’s Certificates
Start
Secretary receives the request from the subsidiary, records the request inthe logbook and forwards the request to the Corporate Secretary for
approval
Corporate Secretary approves the request and assigns the request to theAgenda/Minutes Officer
Agenda/Minutes Officer prepares/drafts the Secretary’s Certificate
Corporate Secretary reviews the Secretary’s Certificate received fromthe Agenda/Minutes Officer, affixes her signature to the certificate and
forwards the same to the Secretary for release
Secretary sends the Secretary’s Certificate to the subsidiary
End
59
60
Issuance of Excerpts of Minutes of PNOC Board Meeting
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M.
Who may avail of the service
PNOC subsidiaries
Requirements Formal official request, stating the purpose of the request
Duration 4 days, 2 hours and 15 minutes
Step Applicant/ Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1
PNOC Subsidiary (send the request
for issuance of excerpts of
minutes of Board meetings)
Receive the request, record the request in
the logbook, and forward to the
Corporate Secretary for approval.
15 minutes Secretary
2
Upon approval by the Corporate Secretary, assign the request to the Agenda/Minutes
Officer.
1 day Corporate Secretary
3
Prepare the excerpts and annexes, if any,
and draft the transmittal memorandum
2 days Agenda/ Minutes Officer
4
Review the documents received from the
Agenda/Minutes Officer, affix signature to the
Transmittal memorandum and, forward the same to
the Secretary for release.
1 day Corporate Secretary
5 PNOC subsidiary Send the documents to the requesting party. 2 hours Secretary
Issuance of Excerpts of Minutes of Board Meetings
Start
Secretary receives the request from the subsidiary, records the request inthe logbook and forwards the request to the Corporate Secretary for
approval
Corporate Secretary approves the request and assigns the request to theAgenda/Minutes Officer
Agenda/Minutes Officer prepares the excerpt/s of minutes of BoardMeeting and its annexes, if any, and drafts transmittal memorandum
Corporate Secretary reviews the documents received from theAgenda/Minutes Officer, affixes her signature to the transmittal letter and
forwards the documents to the Secretary for release
Secretary sends the documents to the subsidiary
End
61
62
Issuance of Board Membership Certification
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M.
Who may avail of the service
Former PNOC Board Members
Requirements Formal official request, stating the purpose of the request
Duration 4 days, 2 hours and 15 minutes
Step Applicant/ Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1
Former PNOC Board Members
(send the request for issuance of Board Member-
ship certi-fication)
Receive the request, record the request in
the logbook, and forward to the
Corporate Secretary for approval.
15 minutes Secretary
2
Upon approval by the Corporate Secretary, assign the request to the Agenda/Minutes
Officer.
1 day Corporate Secretary
3 Prepare the
certification and draft the transmittal letter
2 days Agenda/ Minutes Officer
4
Review the certification received from the Agenda/Minutes
Officer, affix signature to the Certification and transmittal letter, and forward the same to
the Secretary for release.
1 day Corporate Secretary
5 Former PNOC Board Member
Send the documents to the requesting party. 2 hours Secretary
Issuance of Board Membership Certification
Start
Secretary receives the request from former Board Member, records therequest in the logbookand forwards the request to the Corporate
Secretary for approval
Corporate Secretary approves the request and assigns the request to theAgenda/Minutes Officer
Agenda/Minutes Officer prepares the Board Membership Certificationand drafts transmittal letter
Corporate Secretary reviews the Board Membership Certificationreceived from Agenda/Minutes Officer, affixes her signature to the
Certification and transmittal letter, and forwards the documents to theSecretary for release
Secretary sends the documents to the former Board Member
End
63
64
Issuance of Minutes of PNOC Board Meetings on a yearly basis
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M.
Who may avail of the service
Commission on Audit (“COA”)
Requirements Formal official request, stating the purpose of the request
Duration 6 days, 4 hours and 15 minutes
Step Applicant/ Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1
COA (send the request for issuance of
Minutes of PNOC Board meetings)
Receive the request, record the request in
the logbook, and forward to the
Corporate Secretary for approval.
15 minutes Secretary
2
Upon approval by the Corporate Secretary, assign the request to the Agenda/Minutes
Officer.
1 day Corporate Secretary
3
Review the request, assign to the Secretary
the reproduction of records.
2 hours Agenda/ Minutes Officer
4 Reproduction of records 3 days Secretary
5
Upon completion of the reproduction,
prepare/draft the transmittal letter
1 day Agenda/ Minutes Officer
6
Examine the completeness of
records, affix signature to the
transmittal letter, and forward the same to
the Secretary for release.
1 day Corporate Secretary
7 COA Send the records to the requesting party. 2 hours Secretary
Issuance of Minutes of PNOC Board Meetings (Annual)
Start
Secretary receives the request from COA, records the request in thelogbook and forwards the request to the Corporate Secretary for
approval
Corporate Secretary approves the request and assigns the request to theAgenda/Minutes Officer
Agenda/Minutes Officer reviews the request, assigns the reproductionof records to the Secretary, and prepares/drafts transmittal letter
Corporate Secretary examines the completeness of records, affixes hersignature to the transmittal letter, and forwards the documents to the
Secretary for release
Secretary sends the documents to COA
End
65
SUBMISSION OF REPORTS
a. Report on Summary of Outstanding Loans (DoF); b. Report on Foreign Borrowings (BSP) and c. Report Medium and Long term Loans (BTr);
Frequency of submission
Monthly
RECIPIENTS OF THE REPORTS Department of Finance, Bangko Sentral ng Pilipinas and Bureau of the Treasury
WHAT ARE THE REQUIREMENTS a. Correctly and completely updated loan ledgers (upon payment of the regular
amortizations of the loans and other charges) b. Required forms to be filled up and signed by the signatories
STEP ACTIVITY DURATION OF ACTIVITY
PERSON IN CHARGE
FORMS
1 Upon payment of the regular amortization of the loans, update the loan ledgers for the amount of principal payment, interest and other charges (if any)
10 -30 minutes Accounts Management Specialist
Internal form only
2 Based on the information above, prepare the Report on Summary of Outstanding Loans (DoF), Report on Foreign Borrowings (BSP) and Report Medium and Long term Loans (BTr); prepares the transmittal letters
45 minutes to 1 hour
Accounts Management Specialist
Attached Forms A, B, and C
3 Checking/verifying the accuracy and completeness of the figures and other information in the report; initials on the reports and the letters
30-45 minutes Division Chief – Revenue Management
4 Further verification/checking if desired; Signs on the report and on the letter
30 minutes Department Manager
5 Submit to the BSP, DoF and BTr Within five (5) working days after the end of each month
Accounts Management Specialist
67
Summary of Outstanding Loans / Foreign Borrowings Report/Report on Medium and Long Term Loans
START Upon payment of each loan amortization made for the month, the Accounts Management Specialist updates loan ledgers for the amount of principal payment, interest payment, and other charges (if any) paid to the creditor
Using the information above, the Accounts Management Specialist prepares the Report on Foreign Borrowings (BSP) and Summary of Outstanding Loans (DoF and BTr) at the end of the month. The reports also indicate the loan outstanding balance, date and original amount contracted, and the original or amended terms of the loan(s).
The AMS prepares the transmittal letter and submits it together with the report to the Chief of the Revenue Management Division for checking
RMD Chief checks the completeness and correctness of the figures/information in the report and letter
Report /Letter correct and complete?
YES
NO
AMS corrects the required information
RMD Chief signs his initials on the letter and the report and submits to the Department Manager for signature
Upon signing, returns the documents to AMS
Before the 5th working day of the month, AMS submits the letter and report to the BSP, Btr and DOF.
END
Letter and Reports on Foreign Borrowings and Summary of Outstanding loans (with BSP, Btr and DOF on the 5th working
day of the month)
SUBMISSION OF REPORTS Cash and Investment Balances Report
FREQUENCY OF SUBMISSION Monthly
RECIPIENT OF THE REPORT Department of Finance
STEP ACTIVITY DURATION OF ACTIVITY
PERSON IN CHARGE
FORMS
1 Provide the cash in bank balances, deposits in the BTr, investments in government securities and other investments within 3 working days after the end of each month; prepare transmittal letter
30-40 minutes Senior Accounts Management Specialist
DoF Form (Titled Cash and Investment Balance Report)
2 Check and verifies the correctness of the figures and other information in the report ; initials on the report and the letter
30-45 minutes Division Chief _ Revenue Generation
3 Further verification/checking if desired; Signs on the report and on the letter
30 minutes Department Manager -Treasury
4 Submit to DoF Within five (5) working days after the end of each month
Senior Accounts Management Specialist
69
Cash and Investment Balances Report
START
Using the Form provided by the Department of Finance, the Senior Accounts Management Specialist (SMAS) provides therein the cash in bank balances, deposits with the Bureau of the Treasury, investment in government securities and Other investments within 3 working days after the end of the month.
Division Chief –RGD checks the accuracy of the figures in the Report
Figures/Information correct?
YES NO
SMAS prepares the transmittal letter to the DoF
Division Chief initials on the letter; Department Manager signs the letter
Letter and Cash and Investment Balances
Report (with DOF on the 5th working day of the month)
Before the 5th working days of the month, SMAS sends the letter and the
report to the DoF
SMAS submits to the Division Chief –RGD for checking
END
70
Request for Updates of PNOC Projects and Other Information
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M.
Who may avail of the Service
Department of Energy National Economic and Development Authority Office of the President - Presidential Management Staff
Duration: 17 days and 30 minutes
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1 Send the request for updates
Receive documents, record in logbook and
forward to the Manager.
15 minutes Executive Assistant -
2 Assign the request to
SP Division Chief and/or PO
1 day Manager -
3
Prepare memo to subsidiaries soliciting
inputs for request, send memo to subs
and await inputs
5 days DC and/or PO -
4 Receive inputs from
subsidiaries, record in logbook and forward to
Manager
15 minutes Executive Assistant
5 Forward submissions to assigned DC and/or PO for consolidation
2 days Manager -
6 Endorse consolidated
report for review of Manager
1 day DC and/or PO
7 Review report, if OK prepare cover letter
otherwise return to DC or PO with instructions
1 day Manager
71
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
8
Prepare cover letter and forward report and
letter to Manager for endorsement to the
President
1 day DC and/or PO
19 Endorse letter and
report for approval and signature of the
President
1 day Manager
10 Receives letter and report, records in
logbook and forward to COS
1 day OP Executive Assistant
11 Reviews letter and
report and endorses it to President for
approval and signature
1 day COS
12 Approves report and signs letter 1 day President
13 Returns report and letter to Corplan for
release to requesting entity
1 day OP Executive Assistant
14 Receive reports/inputs
Receives report and letter and releases report to requesting
entity
1 day Executive Assistant
Request for Updates of PNOC Projects and Other Information
Start
Receive documents, record in logbook and forward to the Manager
Assign the request to a SP Division Chief and/or PO
Prepare memo to subsidiaries soliciting inputs for request, send memo to subsand await inputs
Receive inputs from subsidiaries, record in logbook and forward to Manager
Forward submissions to assigned DC and/or PO for consolidation
Endorse consolidated report for review of Manager
Prepare cover letter and forward report and letter to Manager for endorsementto the President
Documents OK
Endorse letter and report for approval and signature of the President
Receives letter and report, records in logbook and forward to COS
Reviews letter and report and endorses it to President for approval andsignature
Approves report and signs letter
A
No
Yes
72
A
Receives report and letter and releases report to requesting entity
End
Returns report and letter to Corplan for release to requesting entity
73
74
BUDGETARY REQUIREMENTS
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M. Who may avail of the Service Department of Budget and Management House of Representatives
Senate of the Philippines What are the Requirements:
Letter of request
Duration: 11 days, 55 minutes
Step Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1 Sends the
request thru fax and mail
Receives the request for PNOC’s submission of the budgetary requirements; stamps date of receipt on the request and submits the same to the Manager
5 minutes Executive Assistant
Budget Forms
2
Forwards the request to the Assistant Manager for preparation of memo to other Departments and/or PNOC Subsidiaries on requirements to be accomplished by them and instructs the Budget Officers / Planning Officers through the Assistant Manager and Division Chiefs to prepare the requirements
5 minutes Manager
3
Prepares memo to concerned offices and submits the same to the Manager for signature
5 minutes Assistant Manager
4
Signs the memo and gives the same to the Executive Assistant for release to concerned offices
5 minutes Manager
5 Releases the memo to concerned offices
20 minutes Executive Assistant
75
Step Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
6
Receives the replies from concerned offices and submits the same to the Manager
3 days Executive Assistant
7
Forwards the reports from concerned offices to the Budget Officers / Planning Officers through the Assistant Manager and Division Chiefs
5 minutes Manager
8
Prepares the requirements and submits the same to the Division Chiefs for review
3 days after receipt of complete
documents from
concerned offices
Planning Officer IV
Planning Officer III
Budget Officer IV
Budget Officer III
9
Reviews the documents, notes corrections on them and submits them together with the transmittal letters to the requesting party to the Manager through the Assistant Manager for review
1 day Division Chief, Budget
Division Chief, SP
10
Reviews the documents, if OK- forwards the same to the Budget Officers / Planning Officers through the Division Chiefs to finalize, otherwise returns them to the Division Chiefs with instructions
1 day Assistant Manager
Manager
76
Step Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
11
Finalizes or revises the documents and submits them to the Division Chiefs for review
1 day Planning Officer IV
Planning Officer III
Budget Officer IV
Budget Officer III
12
Submits the documents to the Manager through the Assistant Manager for review
Division Chief, Budget
Division Chief, SP
13
Forwards the documents to the Executive Assistant for release to the SVP for MS for review and approval
5 minutes Manager
14 Transmits the documents to SVP-MS for approval
5 minutes Executive Assistant
15
Approves the reports, signs the transmittal letter to requesting party and returns the same to the Manager
1 day Sr. Vice-President for
MS
16
Receives the signed letter and reports and submits them to the Manager
Executive Assistant
17 Clears the signed letter and reports for release to requesting party
Manager
18 Receipt of budgetary
requirements
Releases documents to requesting party
1 day Assistant Manager
Budgetary Requirements
Start
Receives the request for PNOC's submission of the budgetaryrequirements; stamps date of receipt on the request and submits the
same to the Manager
Forwards the request to the Assistant Manager for preparation of memo toother Departments and/or PNOC Subsidiaries on requirements to be
accomplished by them and instructs the Budget Officers / Planning Officersthrough the Assistant Manager and Division Chiefs to prepare the requirements
Prepares memo to concerned offices and submits the same to theManager for signature
Signs the memo and gives the same to the Executive Assistant forrelease to concerned offices
Releases the memo to concerned offices
Receives the replies from concerned offices and submits the same to theManager
Forwards the reports from concerned offices to the Budget Officers /Planning Officers through the Assistant Manager and Division Chiefs
Prepares the requirements and submits the same to the Division Chiefsfor review
Reviews the documents, notes corrections on them and submits themtogether with the transmittal letters to the requesting party to the Manager
through the Assistant Manager for review
A A
77
A
Documents OK
Finalizes or revises the documents and submits them to the DivisionChiefs for review
Submits the documents to the Manager through the Assistant Managerfor review
Forwards the documents to the Executive Assistant for release to theSVP for MS for review and approval
Transmits the documents to SVP-MS for approval
Approves the reports, signs the transmittal letter to requesting party andreturns the same to the Manager
Receives the signed letter and reports and submits them to the Manager
Clears the signed letter and reports for release to requesting party
Releases documents to requesting party
No
Yes
End
A
78
79
TABLE 31 REQUIREMENTS
Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M. Who may avail of the Service Department of Finance What are the Requirements:
Letter of request
Duration: 13 days, 2 hours, 50 minutes
Step Client Activity Duration of
Activity (under normal
circumstances) Person in Charge Fees Forms
1 Sends request thru fax and mail
Receives DOF’s request for PNOC’s submission of the Table 31 requirements from the OSVP-MS; stamps date of receipt on the request and submits the same to the Manager
5 minutes Executive Assistant
Table 31/32 in
Cash Flow
Format
2 Forwards the request to the Assistant Manager for preparation of letter to Subsidiaries
5 minutes Manager
3 Prepares letter to the subsidiaries and submits the same to the Manager
5 minutes Assistant Manager
4 Endorses the letter to the Senior Vice-President for MS for approval and signature
Manager
5 Signs the letter and returns the same to the Department Manager
1 hour Sr Vice-President for MS
6 Receives the signed letter from the OSVP-MS and submits the same to the Manager
5 minutes Executive Assistant
7 Clears the signed letter for release to Subsidiaries
Department Manager
8 Releases the letter to the Subsidiaries
20 minutes Executive Assistant
80
Step Client Activity Duration of
Activity (under normal
circumstances) Person in Charge Fees Forms
9 Receives Table 31 requirements from the Subsidiaries; stamps date of receipt on the request and submits the same to the Manager
5 days Executive Assistant
10 Forwards Subsidiaries’ submissions to the Budget Officers through the Assistant Manager and Budget Division Chief
5 minutes Manager
11 Prepares PNOC’s quarterly/annual MOOE, Income Statement & Cash Flow projections in support of the Projected Cash Flow Statement in Table 31 format and submits the same to Budget Officer III to include in the consolidated report
3 days after receipt of complete
documents from Subsidiaries
Budget Officer IV
12 Drafts the transmittal letter to DOF and consolidated reports; coordinates when necessary with the Subsidiaries for clarification of the submissions; and submits the same to the Division Chief for review
Budget Officer III
13 Reviews the drafts, notes corrections on the drafts and submits the same to the Assistant Manager for review
1 day Division Chief
14 Reviews the drafts, if OK – instructs the Budget Officer III to finalize the drafts, otherwise – gets soft copies, prepares final drafts and submits the same to the Manager
1 day Assistant Manager
15 Reviews the drafts, if OK – instructs the Assistant Manager to have the drafts finalized, otherwise – returns the same to the Assistant Manager for revision
1 day Manager
81
Step Client Activity Duration of
Activity (under normal
circumstances) Person in Charge Fees Forms
16 Finalizes the drafts or makes revisions and submits the same to the Manager
1 day Assistant Manager
17 Endorses the transmittal letter to DOF and consolidated reports to the Senior Vice-President for MS for signature
Manager
18 Signs the transmittal letter and returns the same to the Department Manager
1 hour Sr Vice-President for MS
19 Receives the letter and reports from the OSVP-MS and submits the same to the Manager
Executive Assistant
20 Clears the signed letter and reports for release to DOF
5 minutes Manager
21 Receipt of Table 31 reports
Releases the reports to DOF 1 day Executive Assistant
Table 31 Requirement
Start
Receives DOF's request for PNOC's submission of the Table 31 requirementsfrom the OSVP-MS; stamps date of receipt on the request and submits the
same to the Manager
Forwards the request to the Assistant Manager for preparation of letter toSubsidiaries
Prepares letter to the subsidiaries and submits the same to the Manager
Endorses the letter to the Senior Vice-President for MS for approval andsignature
Signs the letter and returns the same to the Department Manager
Receives the signed letter from the OSVP-MS and submits the same to theManager
Clears the signed letter for release to Subsidiaries
Releases the letter to the Subsidiaries
Receives Table 31 requirements from the Subsidiaries; stamps date of receipton the request and submits the same to the Manager
Forwards Subsidiaries' submissions to the Budget Officers through the AssistantManager and Budget Division Chief
Prepares PNOC's quarterly/annual MOOE, Income Statement & Cash Flowprojections in support of the Projected Cash Flow Statement in Table 31 formatand submits the same to Budget Officer III to include in the consolidated report
A82
A
Drafts the transmittal letter to DOF and consolidated reports; coordinates whennecessary with the Subsidiaries for clarification of the submissions; and submits
the same to the Division Chief for review
Reviews the drafts, notes corrections on the drafts and submits the same to theAssistant Manager for review
Documents OK
Finalizes the drafts or makes revisions and submits the same to theManager
Endorses the transmittal letter to DOF and consolidated reports to the SeniorVice-President for MS for signature
Signs the transmittal letter and returns the same to the Department Manager
Receives the letter and reports from the OSVP-MS and submits the same to theManager
Clears the signed letter and reports for release to DOF
Releases the reports to DOF
End
No
Yes
83
84
QUARTERLY PLANTILLA UPDATE Schedule of Availability of Service Monday to Friday 8:00 A.M. to 5:00 P.M. Who may avail of the Service Department of Budget and Management What are the Requirements:
Letter of request Duration: 1 day, 80 minutes
Step Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1
Sends request through phone
Receives monthly plantilla updates from Admin;
stamps date of receipt on the request and submits the same to the Manager
5 minutes Executive Assistant
Plantilla of Personnel and Salary Adjustmen
t Form
2
Forwards the plantilla to the Budget Officer III through the Assistant Manager and Budget
Division Chief
5 minutes Manager
3
Compares plantilla with last quarter’s submission
to DBM, prepares transmittal to DBM, and submits to Division Chief
for review
30 minutes Budget Officer III
4
Reviews the draft transmittal, notes
corrections on the draft and submits to the
Manager through the Assistant Manager for
review
15 minutes Division Chief, Budget
5
Reviews the draft transmittal, if OK- instructs
the Division Chief to finalize otherwise, returns them to the Division Chief
with instructions
15 minutes
Assistant Manager
Manager
85
Step Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
6
Submits the letter and plantilla to the Manager through the Assistant
Manager for approval and signature
5 minutes Division Chief, Budget
7 Signs the letter for release to DBM 5 minutes Manager
8 Receipt
of plantilla update
Releases the report to DBM 1day Executive
Assistant
Quarterly Plantilla Update to DBM
Start
Receives monthly plantilla update from Admin; stamps date of receipt onthe request and submits the same to the Manager
Forwards the plantilla to the Budget Officer III through the AssistantManager and Budget Division Chief
Compares plantilla with last quarter's submission to DBM, preparestransmittal to DBM, and submits to Division Chief for review
Reviews the draft transmittal, notes corrections on the draft and submitsto the Manager through the Assistant Manager for review
Reviews the draft transmittal, if OK- instructs the Division Chief to finalizeotherwise, returns them to the Division Chief with instructions
Documents OK
Signs the letter for release to DBM
Releases the report to DBM
Submits the letter and plantilla to the Manager through the AssistantManager for approval and signature
End
86
87
Monitoring of All On-Going Projects/Evaluation of All Completed/Operational Projects of Pnoc Subsidiaries
Who May Avail of PMD Services PNOC Management ONLY
What are the requirements
Engagement letter signed by PNOC President of any of his authorized officer and addressed to concerned PNOC subsidiary
Step Applicant / Client Activity Duration of
Activity (under normal
circumstances)
Person in-charge Forms
1 PNOC management
Conducts monitoring and evaluation of all on-going and completed projects of PNOC subsidiaries
15-30 days depending on
size of the projects and
extent of coverage
Project Development
Officers
2 Conducts site
visit/inspection of the project
5-7 days depending on location of the
project
Project Development
Officers
3 Prepares the monitoring and evaluation reports
3-7 days after completion of
the engagement
Project Development
Officers
4 Reviews/revises the reports
2-3 days after submission of
the reports Dept. Manager
5 Submits the reports to PNOC management
A day after DM completes the
review/ approval
Dept. Manager
Monitoring of All On-going Projects and Evaluation of Completed/Operational Projects
Start
Project Development Officers conduct monitoring and evaluation of all on-goingand completed projects of PNOC subsidiaries
Project Development Officers conduct site visit/inspection of the project
Project Development Officers prepare the monitoring and evaluation reports
Department Manager reviews/revises the reports
Department Manager submits the reports to PNOC management
End
88
89
DISPOSAL/UTILIZATION OF IDLE PROPERTIES
Step Applicant/Client Activity Duration of Activity
(under normal circumstances)
Person in Charge Forms
1 Interested party to buy/lease property/ies – send letter of intent to buy/lease property
Record in the EMD logbook offers to buy/lease properties.
10 minutes EA
2 Prepare letter to client to inform him/her of the schedule of advertisement for public bidding/ negotiation after 2 failed biddings
1 hour SRS/DC
3 Review/sign letter to client 30 minutes ADM/DM 4 Acknowledge receipt of letter Send letter to client 10 minutes EA 5 Attend pre-bidding conference Conduct pre-bidding conference/negotiation 1 day Disposal
Committee/ Secretariat (SRS/DC)
6 Secure official bid form; bidder’s site inspection certificate; terms and conditions; pay cost of bid documents
Issue bid documents 1 hour Committee Secretariat
Bid documents
/OR 7 Participate in public bidding; drops bid
documents and bid deposit; 3 highest bidders tender bid deposit
Conduct public bidding/negotiation; requires 3 highest bidders to tender bid deposit with cashier and returns bid deposit of the other bidders
1 day Disposal Committee/ Secretariat
8 Prepare bid summary for approval of Disposal Committee
1 hour Committee Secretariat
9 Evaluate bid results 2 days Disposal Committee
10 Prepare memo to the Board re: recommendation of the Committee; prepare Board presentation materials
1 day SRS/DC
11 Review/approve memo and presentation materials; present recommendation of the Committee to the Board
1 hour ADM/DM
12 Approve/Disapprove award 1 hour Board/President 13 Prepare Notice of Award 1 hour SRS/DC 14 Review/approve Notice of Award for signature of
President 30 minutes ADM/DM
15 Sign Notice of award 1 hour President 16 Acknowledge receipt of Notice of Award Send Notice of Award to winning bidder 10 minutes EA 17 Pay full bid price within 5 working days
from receipt of Notice of Award
Receive full payment 15 minutes Treasury
90
Step Applicant/Client Activity Duration of Activity
(under normal circumstances)
Person in Charge Forms
18 Prepare memo to Treasury requesting for the return of bid deposits of the 2nd and 3rd highest bidders
30 minutes SRS/DC
19 Review/sign memo to Treasury 15 minutes DM 20 Coordinate with 2nd and 3rd highest bidders to get
check from Treasury representing their bid deposits 1 hour SRS/DC
21 Prepare memo/provide Legal Department with the Terms and Conditions for the Deed of Absolute Sale/Contract of Lease
1 day SRS/DC
22 Review/sign memo to Legal Department 2 hours ADM/DM 23 Review draft Deed of Absolute Sale/Contract of
Lease as prepared by Legal 1 day DC/
ADM/DM
24 Prepare transmittal letter of draft Deed/Contract to winning bidder for review/conformity
30 minutes SRS/DC
25 Sign transmittal letter to winning bidder 15 minutes DM 26 Acknowledge receipt of Deed/ Contract;
Review/sign conformity to the draft Deed/Contract
Send transmittal letter with draft Deed/Contract to winning bidder
10 minutes EA
27 Return draft Deed/Contract to Legal for revisions / finalization; request for contract endorsement
30 minutes SRS/DC
28 Review/sign memo to Legal 15 minutes DM 29 Prepare transmittal letter of 6 execution copies to
winning bidder for his/her signature and that of his/her witness
30 minutes SRS/DC
30 Sign transmittal letter 15 minutes DM 31 Sign Deed/Contracts Send transmittal letter with 6 execution copies to
winning bidder 1 hour EA
32 Return Deed/Contracts to PNOC for signature
Acknowledge receipt of Deed/Contracts from winning bidder
10 minutes EA
33 Prepare memo to President re: request for his signature and that of his witness to the Deed/Contracts
1 hour SRS/DC
34 Sign memo to the President 30 minutes DM 35 Send memo and execution copies of Deed/Contract 30 minutes EA 36 Prepare transmittal letter of signed Deed/Contract to
winning bidder for notarization 30 minutes SRS/DC
37 Sign transmittal letter to the winning bidder 15 minutes DM 38 Notarize Deed/Contract Send transmittal letter with signed Deed/Contract to
the winning bidder for notarization 15 minutes EA
91
Step Applicant/Client Activity Duration of Activity
(under normal circumstances)
Person in Charge Forms
39 Return 4 notarized copies of Deed/Contract to PNOC
Acknowledge receipt of notarized copies of Deed/Contract
10 minutes EA
40 Prepare transmittal letter of pertinent documents relative to the Sale/lease of the property to the winning bidder
1 hour SRS/DC
41 Sign transmittal letter 30 minutes DM 45 Acknowledge receipt of letter Send letter to the winning bidder 10 minutes EA 46 Prepare computation, DV for payment of capital
gains tax 2 hours SRS/DC
47 Review/sign DV 15 minutes ADM/DM 48 Send DV to Accounting Department for processing 10 minutes EA 49 Secure check from Treasury; pay CGT to BIR 4 hours SRS 50 Prepare transmittal to Accounting, ICO, Treasury re:
pertinent documents relative to the Sale/Lease of the property
1 hour SRS/DC
51 Sign memo to Accounting, ICO, Treasury 30 minutes DM 52 Send to Accounting, ICO, Treasury copies of
pertinent documents relative to the Sale/Lease of the property
30 minutes EA
DISPOSAL/UTILIZATION OF IDLE PROPERTIES
Start
Record in the EMD logbook offers to buy/lease properties.
Prepare letter to client to inform him/her of the schedule of advertisement forpublic bidding/ negotiation after 2 failed biddings
Review/sign letter to client
Send letter to client
Conduct pre-bidding conference/negotiation
Issue bid documents
Conduct public bidding/negotiation; requires 3 highest bidders to tender biddeposit with cashier and returns bid deposit of the other bidders
Prepare bid summary for approval of Disposal Committee
Evaluate bid results
Prepare memo to the Board re: recommendation of the Committee; prepareBoard presentation materials
Review/approve memo and presentation materials; present recommendation ofthe Committee to the Board
Approved?
A
End
Yes
No
92
A
Prepare Notice of Award
Review/approve Notice of Award for signature of President
Sign Notice of award
Send Notice of Award to winning bidder
Receive full payment
Prepare memo to Treasury requesting for the return of bid deposits of the 2nd
and 3rd highest bidders
Review/sign memo to Treasury
Coordinate with 2nd and 3rd highest bidders to get check from Treasuryrepresenting their bid deposits
Prepare memo/provide Legal Department with the Terms and Conditions for theDeed of Absolute Sale/Contract of Lease
Review/sign memo to Legal Department
Review draft Deed of Absolute Sale/Contract of Lease as prepared by Legal
Prepare transmittal letter of draft Deed/Contract to winning bidder for review/conformity
Sign transmittal letter to winning bidder
Send transmittal letter with draft Deed/Contract to winning bidder
B
93
B
Review/sign memo to Legal
Prepare transmittal letter of 6 execution copies to winning bidder for his/hersignature and that of his/her witness
Sign transmittal letter
Send transmittal letter with 6 execution copies to winning bidder
Acknowledge receipt of Deed/Contracts from winning bidder
Prepare memo to President re: request for his signature and that of his witnessto the Deed/Contracts
Sign memo to the President
Send memo and execution copies of Deed/Contract
Prepare transmittal letter of signed Deed/Contract to winning bidder fornotarization
Sign transmittal letter to the winning bidder
Send transmittal letter with signed Deed/Contract to the winning bidder fornotarization
Acknowledge receipt of notarized copies of Deed/Contract
Prepare transmittal letter of pertinent documents relative to the Sale/lease of theproperty to the winning bidder
C
94
Sign transmittal letter
C
Send transmittal letter with pertinent documents relative to the Sale/lease of theproperty to the winning bidder
Prepare letter to winning bidder to inform that the Documentary Stamp Tax shallbe for their account and must be paid within 5 days after the end of the monthwhen the taxable document was executed and that the Capital Gains Tax shallbe for the account of PNOC to be paid 30 days from date of execution of Deed/
Contract
Sign letter to the winning bidder
Send letter to the winning bidder
Prepare computation, DV for payment of capital gains tax
Review/sign DV
Send DV to Accounting Department for processing
Secure check from Treasury; pay CGT to BIR
Prepare transmittal to Accounting, ICO, Treasury re: pertinent documentsrelative to the Sale/Lease of the property
Sign memo to Accounting, ICO, Treasury
Send to Accounting, ICO, Treasury copies of pertinent documents relative to theSale/Lease of the property
End
95
96
CONTRACTS FOR SERVICES
Step Applicant/Client Activity Duration of Activity
(under normal circumstances)
Person in Charge Forms
1 Originator/Prospective Contractors for services (appraisal, survey, security and fencing) Submits/calls in request for authority to enter the property/premises)
Record in the EMD logbook/acknowledgment of the call requesting for authority to enter the property/premises.
10 minutes Executive Assistant (EA)
-
2 Forward the request to the Department Manager (DM).
5 minutes -do-
3 Assign the request to the Division Chief (DC) 10 minutes DM 4 Prepare the permit/authorization to enter the
property/premises 15 minutes DC
5 Submit the authorization for signature of the DM 10 minutes EA 6 Release to the contractor/ contractor’s representative
authority to enter 10 minutes -do-
7 Receipt by the contractor/contractor’s representative of the authority to enter the property/premises
5 minutes
8 Client attends the pre-bid conference set by BAC
Attend the pre-bid meeting and answer queries from interested contractors
30 minutes DC and SRS
9 Furnish documents requested by interested bidders 45 minutes SRS 10 Acknowledge receipt of documents
requested
11 Submits bid and attends bid opening
12 Record in the EMD logbook request for technical evaluation of bids and other supporting documents transmitted by PSMD
10 minutes EA
13 Forward the request to the DM/DC 5 minutes -do- 14 Assign the request to the SRS 10 minutes DC 15 Prepare the technical evaluation (TE) 15 minutes SRS 16 Review the TE and forward the same to the ADM
and DM for final review 10 minutes DC/ADM
17 Upon final review, sign TE for transmittal to the PSMD
15 minutes DM
18 Prepare memo/provide Legal Department with the Terms and Conditions for the Contract of Services
1 day SRS/DC
19 Review draft Contract of Services as prepared by Legal
1 day DC/ ADM
97
Applicant/Client Activity Duration of Activity
(under normal circumstances)
Person in Charge Forms
20 Prepare transmittal letter of draft Contract to winning contractor for review/conformity
30 minutes SRS/DC
21 Sign transmittal letter to winning bidder 15 minutes DM 22 Acknowledge receipt of Deed/ Contract;
Review/sign conformity to the draft Deed/Contract
Send transmittal letter with draft Deed/Contract to winning contractor
10 minutes EA
23 Return draft Contract to Legal for revisions / finalization; request for contract endorsement
30 minutes SRS/DC
24 Prepare transmittal letter of 6 execution copies to winning contractor for his/her signature and that of his/her witness
30 minutes SRS
25 Sign transmittal letter 15 minutes DM 26 Sign Deed/Contracts Send transmittal letter with 6 execution copies to
winning contractor 1 hour EA
27 Return Deed/Contracts to PNOC for signature
Acknowledge receipt of Deed/Contracts from winning contractor
10 minutes EA
28 Prepare memo/transmittal to Accounting, ICO copy of Contract of Services
1 hour SRS/DC
29 Sign memo to Accounting, ICO 30 minutes DM 30 Send to Accounting, ICO copy of Contract of
Services 30 minutes EA
31 Winning bidder undertakes services
32 Submission of reports and documentation of completed projects
Record in the EMD logbook reports and documentation of completed projects
10 minutes EA
33 Forward the report to the DC/DM for evaluation 10 minutes DM 34 Assign the evaluation of the reports and other
supporting documents to the SRS 10 minutes DC
35 Review /evaluate the reports and other supporting documents
1 day SRS
36 Conduct site/field validation of findings/ accomplishments/projects completed reported by the contractor
2 days SRS
37 Submit reports on the site/field validation conducted 1 day SRS 38 Review the reports from SRS and submit the same
for review of ADM and DM 1 hour DC
98
Applicant/Client Activity Duration of Activity
(under normal circumstances)
Person in Charge Forms
39 Upon final review, forward accomplishment report to the SVP
1 hour DM
40 Prepare the certification and DV for payment 1 hour SRS 41 Review the certification and DV and forward the
same to the ADM and DM for approval 20 minutes DC
CONTRACTS FOR SERVICES
Start
Record in the EMD logbook/acknowledgment of the call requesting for authorityto enter the property/premises
Forward the request to the Department Manager (DM).
Assign the request to the Division Chief (DC)
Prepare the permit/authorization to enter the property/premises
Submit the authorization for signature of the DM
Release to the contractor/ contractor's representative authority to enter
Attend the pre-bid meeting and answer queries from interested contractors
Furnish documents requested by interested bidders
Record in the EMD logbook request for technical evaluation of bids and othersupporting documents transmitted by PSMD
Forward the request to the DM/DC
Assign the request to the SRS
Prepare the technical evaluation (TE)
Review the TE and forward the same to the DM for final review
Upon final review, sign TE for transmittal to the PSMD
A 99
A
Prepare memo/provide Legal Department with the Terms and Conditions for theContract of Services
Review draft Contract of Services as prepared by Legal
Prepare transmittal letter of draft Contract to winning contractor for review/conformity
Sign transmittal letter to winning bidder
Send transmittal letter with draft Deed/Contract to winning contractor
Return draft Contract to Legal for revisions / finalization; request for contractendorsement
Prepare transmittal letter of 6 execution copies to winning contractor for his/hersignature and that of his/her witness
Sign transmittal letter
Send transmittal letter with 6 execution copies to winning contractor
Acknowledge receipt of Deed/Contracts from winning contractor
Prepare memo/transmittal to Accounting, ICO copy of Contract of Services
Sign memo to Accounting, ICO
Send to Accounting, ICO copy of Contract of Services
Record in the EMD logbook reports and documentation of completed projects
B100
B
Forward the report to the ADM/DC for evaluation
Assign the evaluation of the reports and other supporting documents to theSRS
Review /evaluate the reports and other supporting documents
Conduct site/field validation of findings/ accomplishments/projects completedreported by the contractor
Submit reports on the site/field validation conducted
Review the reports from SRS and submit the same for review of ADM and DM
Upon final review, forward accomplishment report to the SVP
Prepare the certification and DV for payment
Review the certification and DV and forward the same to the ADM and DM forapproval
Sign the certification and DV for transmittal to Accounting
End
101
102
LEASE OF OFFICE SPACE/PARKING SLOTS AT PNOC ENERGY CENTER
Step Applicant/Client Activity Duration of Activity
(under normal circumstances)
Person in Charge Forms
1 Interested subsidiary/DOE and its affiliates to lease office space/parking slots – send letter of intent to lease premises
Record in the EMD logbook offers of subsidiary/DOE and its affiliates to lease premises.
10 minutes EA
2 Determine availability of office space/parking slots; prepare letter to subsidiary/DOE and its affiliates to inform of the available office space/parking slots and rental rates; request for conformity
2 hours SRS/DC
3 Review/sign letter to subsidiary/DOE and its affiliates 1 hour ADM/DM 4 Send letter to subsidiary/DOE and its affiliates 10 minutes EA 5 Acknowledge receipt of letter 6 Send reply / conformity 7 Record receipt of conformity 10 minutes EA 8 Prepare memo/provide Legal Department with the
Terms and Conditions for the Contract of Lease 1 day SRS/DC
9 Review/sign memo to Legal Department 2 hours ADM/DM 10 Review draft Contract of Lease as prepared by Legal 1 day DC/
ADM/DM
11 Prepare transmittal letter of draft Contract of Lease and House Rules and Regulations to subsidiary/DOE and its affiliates; request for conformity
30 minutes SRS/DC
12 Sign transmittal letter to subsidiary/DOE and its affiliates
15 minutes DM
13 Send transmittal letter with draft Contract of Lease and House Rules and Regulations to subsidiary/DOE and its affiliates
10 minutes EA
14 Acknowledge receipt of Contract of Lease and House Rules and Regulations; Review/sign conformity to the draft Contract
15 Return draft Contract to Legal for revisions / finalization; request for contract endorsement
30 minutes SRS/DC
16 Review/sign memo to Legal 15 minutes DM 17 Prepare transmittal letter of 6 execution copies to
subsidiary for signature of authorized signatory and 30 minutes SRS/DC
103
that of his witness 18 Sign transmittal letter 15 minutes DM 19 Send transmittal letter with 6 execution copies to
subsidiary/DOE and its affiliates 1 hour EA
20 Sign Contract of Lease 21 Return Contract to PNOC for signature 22 Acknowledge receipt of Contract from
subsidiary/DOE and its affiliates 10 minutes EA
23 Prepare memo to President re: request for his signature and that of his witness to the Contract
1 hour SRS/DC
24 Sign memo to the President 30 minutes DM 25 Send memo and execution copies of Contract to
President for signature 30 minutes EA
26 Prepare transmittal letter of signed Contract to subsidiary/DOE and its affiliates for notarization
30 minutes SRS/DC
27 Sign transmittal letter to the subsidiary/DOE and its affiliates
15 minutes DM
28 Send transmittal letter with signed Contract to subsidiary/DOE and its affiliates for notarization
15 minutes EA
29 Notarize Contract 30 Return 4 notarized copies of Contract
to PNOC
31 Acknowledge receipt of notarized copies of Contract 10 minutes EA 32 Send to Accounting &Treasury copies of Contract of
Lease 30 minutes EA
LEASE OF OFFICE SPACE/PARKING SLOTS AT PNOC ENERGY CENTER
Start
Record in the EMD logbook offers of subsidiary/DOE and its affiliates to leasepremises
Determine availability of office space/parking slots; prepare letter to subsidiary/DOE and its affiliates to inform of the available office space/parking slots and
rental rates; request for conformity
Review/sign letter to subsidiary/DOE and its affiliates
Send letter to subsidiary/DOE and its affiliates
Record receipt of conformity
Prepare memo/provide Legal Department with the Terms and Conditions for theContract of Lease
Review/sign memo to Legal Department
Review draft Contract of Lease as prepared by Legal
Prepare transmittal letter of draft Contract of Lease and House Rules andRegulations to subsidiary/DOE and its affiliates; request for conformity
Sign transmittal letter to subsidiary/DOE and its affiliates
Send transmittal letter with draft Contract of Lease and House Rules andRegulations to subsidiary/DOE and its affiliates
Return draft Contract to Legal for revisions / finalization; request for contractendorsement
A 104
106
New Releases for Energy Beat Reporters
Schedule of Availability of Service Monday to Friday 8:00am to 5:00pm
Who may avail of the Service Energy Beat Reporters
What are the Requirements News/Photo Releases
Duration: 3 working days
Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1 PNOC Corpcom receives
instructions to prepare news release
5 minutes Step -
2
Corpcom gathers necessary data relevant to news
release
5 minutes Receiving OP Officer -
3 CorpCom drafts news release 4 hours CorpCom Head -
4 Corpcom sends news release to concerned
department for validation
1 day President
5 If approved, the news
copy is ready for release
30 minutes CorpCom personnel -
6 If for revision, Corpcom makes the necessary
revisions 2 hours CorpCom
7 CorpCom sends
revised copy to OP for approval
4 hours OP
8 Corpcom releases the news article to energy
beat reporters 1 hour CorpCom
New Releases for Energy Beat Reporters
Start
CorpCom receives order from Management to prepare news release
CorpCom gathers necessary data relevant to the news release
CorpCom drafts news release
CorpCom sends news release to concerned department for info validation
Corpcom sends revised copy to OP for approval
Approved
Approved
CorpCom releases the news article to energy beat reporters
End
107
108
U. P. Scholarship
Schedule of Availability of Service Monday to Friday 8:00am to 5:00pm
Who may avail of the Service UP Office of Student Affairs
What are the Requirements UP List of Qualified Students Billing
Duration: 7 working days
Step Applicant/Client Activity Duration of
Activity (under normal
circumstances)
Person in Charge Fees Forms
1
UP submits list of qualified students
and detailed billing
OP receives the documents from UP 5 minutes Receiving OP
Officer -
2 OP forwards the
documents to CorpCom.
5 minutes Receiving OP Officer -
3
CorpCom reviews the documents and makes
recommendation for approval to approve list
of candidates
half day CorpCom Head -
4 OP approves list of candidates for support 1 day President
5 CorpCom prepares disbursement voucher 30 minutes CorpCom
personnel -
6 The President
approves the DV for processing
Half day President -
7 CorpCom forwards the
DV to Accounting/Treasury
for processing
5 days CorpCom -
8 CorpCom informs UP of check availability 10 minutes Director -
U. P. Scholarship
Start
UP Office of Student Affairs submits list of qualified students to PNOC forsupport, with corresponding monetary amount
PNOC Office of the President receives list
OP sends list to Corporate Communication Group for recommendation
CorpCom recommends for approval of UP list
OP approves list of candidates for support
CorpCom prepares disbursement voucher
OP approves DV for Accounting/ Treasury’s processing
CorpCom informs UP to pick up check
End
109
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