p&g supplier portal training . agenda 1.introduction 2.website tutorial 3.portal tutorial 4.how...

P&G Supplier Portal Trainingwww.pgsupplier.com

Agenda

1. Introduction

2. Website Tutorial

3. Portal Tutorial

4. How to Apply for Access

What is the P&G Supplier Portal?

Provides relevant and useful information to our current and potential suppliers, including how we conduct business with our suppliers, purchase order management, and invoice and payment information.

Info found on the Website & Portal

Website (no password required) Portal (password required)

General information, including:

• Portal information

• Registration process

• Payment Term Policies

• Invoice Requirements

• Purchase Order Information

Payment information, including:

• My Invoice Search

• My Unpaid Invoice

• My Remittance Report

• My Vendor Data Details

Agenda

1. Introduction

2. Website Tutorial

3. Portal Tutorial

4. How to Apply for Access

P&G Supplier Website

Anyone can access this page, no password required.

You can change your language settings here.

If you are already registered with the P&G Supplier Portal, you can

enter your username and password here.

Alternatively, you can click on the Help and Access Support link to

initiate the registration process.

The announcements section highlights new initiatives or planned system downtimes.

P&G Supplier WebsiteWe receive a lot of questions about invoicing, and to help address some of those questions, we will be covering the Invoicing option under the

For Current Suppliers dropdown menu for the next few slides.

Country-specific Invoicing Details

P&G invoice requirements and

billing addresses for every country can be accessed by clicking on the Country of

interest in the map.

Using Brazil as an Example

In this specific example, we have clicked on Brazil.

Invoicing Requirements for Brazil

The invoice requirements for Brazil can be found via demos, videos, and instructions on this page.

This information can be displayed in either English or Portuguese.

Invoicing Support

The Accounts Payable Support Center and relevant email addresses can be found here too. Simply select the country of interest from the

dropdown menu to display the relevant information

Agenda

1. Introduction

2. Website Tutorial

3. Portal Tutorial

4. How to Apply for Access

P&G Supplier Portal

Only registered suppliers can access the portal, as a password is required. To avoid compatibility issues, please use Internet Explorer, Google Chrome or Firefox to access the portal.

Sign in to the portal using your username and password.

Payments & Invoicing Reports

For information on your P&G payments and invoices, click on the tab next to Home called Payments & Invoicing.

Now you are in the area of the portal that contains training documentation, Supplier Portal contact details, and access to payments and invoicing reports.

Support for Payments & Invoicing

The Help button will direct you to support

contacts for the Portal and training materials

on how to run the Payments and

Invoicing reports.

My Invoice Search

Search by invoice number

Searches can be made by Invoice Date.

The Invoice Search button will direct you to the following screen, where you can search for invoices by invoice date or invoice number.

Searches can be made by Invoice Number.

The data can also be downloaded into excels

for further analysis. Simply click on the

Download to Excel button.

The Status and Action Required fields will provide the exact status of the in transit invoices

and any next steps required.

My Invoice Search Results

My Unpaid Invoices

The data can also be downloaded into excels

for further analysis. Simply click on the

Download to Excel button.

The Unpaid Invoices report will provide visibility on all those invoices that have not yet been paid.

Still can’t find your invoice? It could be due to one of the following reasons:

• The invoice you are looking for does not fall within the date range selected.

• The invoice is old; we only shows invoices for up to 6 months from the invoice date.

• Invoice was recently submitted to P&G (within 10 days) and not yet appearing in the portal.

Still can’t find it? Then contact our Accounts Payable Support Center. Their info can be found under the Help tab on the Supplier menu guide.

Unpaid invoice updates happens every 8 hours while paid invoice updates happen every 24 hours.

Remittance Report

The download excel functionality is available for this report, too.

The Remittance Report provides a breakdown of payments received by P&G. Just enter the payment month in the field highlighted below.

You can expand the payment lines reported in the remittance report to view the breakdown of a specific payment.

For example, if you received a payment of $10,000 that encompasses 10 different invoices, this useful functionality will allow you to match the invoices to the relevant

payment.

Simply click on the arrow highlighted

to the left to get the breakdown of a

specific payment.

Alternatively, click on the Expand option to get the breakdown of all your payments.

Remittance Report

Ensure your vendor data is correct

You can review your contact details for accuracy and trigger any changes, if needed.

Agenda

1. Introduction

2. Website Tutorial

3. Portal Tutorial

4. How to Apply for Access

How to Apply for Access

You can register for the portal in two ways:

• Online registration (recommended option) - You will need to provide a Supplier Code  and Purchase Order (PO) number found on any of your P&G invoices. If you do not have both of these numbers, then you will need to complete the Manual Registration process.

• Manual registration – You will need to fill out the form and return it back to us. You will need to provide a Supplier Code or PO number.

Instructions for how to register both ways are included in the following slides.

How To Apply for Portal Access via Online Registration

You will only be able to register for the portal if you are already an existing P&G vendor.

Visit www.pgsupplier.com and click on the Help and

Access Support link to start the registration process.

Click this link to start the Online

Registration process.

Here is an outline for the registration process.

Click the Get Started button to continue.

Enter your contact information and be sure to fill out all the mandatory fields. Follow the correct formatting for your telephone number (click the question mark for details) and include a valid

email address (no address ending in @pg.com or already registered in the system).

Click Next.

Invoice/Payments Status Reports

checkbox is ticked by default.

Change Default Settings as desired.

Click Next.

Enter your Supplier/Vendor Code

and

Purchasing Document Number which is the 14

character Purchase Order Number (SAP Box – 10

digit PO Code)

and

Invoice Number (optional)

Enter the email address of your P&G contact.

If the Purchase Order Number and Supplier Code you entered are successfully validated, a popup message will appear. Click OK and you are registered.

You will receive an email confirmation with your username and password within 72 hours of the Supplier Portal Team receiving your registration.

How to Apply for Portal Access via Manual Registration

Click on the link to open the form.

Microsoft Word 97 - 2003 Document

Fill out all the mandatory fields

on the form.

Microsoft Word 97 - 2003 Document

Submit the completed form to the relevant email

address to the left.

You will receive an email confirmation

with your username and password

within 72 hours of the Supplier Portal

Team receiving your form.

How to Apply for Access• Registration Requests will be processed within

72 hours.

• You will receive an email confirmation with your username and password once that the registration has been completed.

• IMPORTANT NOTE: in order to gain access to the Purchasing Solution within the Supplier Portal or for general “Purchasing” queries, please write to the following email address wesportal.im@pg.com

Other Notes

You can also add an additional vendor to your account.

Just send your username and email address to your regional contact below, to confirm the additional vendor which require access.

Americas: supplier.im@pg.com

Asia, Pacific, and Greater China: apbssasia.im@pg.com

Western Europe: pgsuppliereu.im@pg.com

Russia, Ukraine, Kazakhstan, Azerbaijan: rascsp.im@pg.com

Support

Thank you for completing the P&G Supplier Portal training.

For questions, please contact regional support.