paydox corporate document management system rotech ab interface ltd business software integration
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PayDoxPayDoxCorporate Document Management System
Rotech ABRotech AB
Interface LtdInterface LtdBusiness Software IntegrationBusiness Software Integration
Next-generation document management Next-generation document management systemsystem
Modern architectureModern architecture Three-tier architecture – client, application server,
Database server Designed for EAI (Enterprise Application
Integration) – flexible system structure can be used to integrate the whole corporate information & all existing corporate applications
Possibility of creation any new types of documents
Automatic preparation of MS Word / MS Excel outgoing documents
Reports created by users
Comparison ofComparison of PayDox PayDox with ordinary with ordinary document management systems and large document management systems and large
corporate ERP systemscorporate ERP systems
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Ordinary systems PayDox ERP systems
FunctionalityIntegration possibilityAdaptation to the customerImplementation complexityOperation complexityPrice
Documents can Documents can be both operated be both operated in e-form and in e-form and created as hard created as hard copiescopies
Control toolsControl tools
Task control Contract control Payment document control Control of employee operation with documents Document access control
Monitoring the movement of goods and Monitoring the movement of goods and materialsmaterials
Creation of records of the movement of accountability units
Specifications for the goods compositions Product mix handbooks Fast information search in the handbooks for data written
in document cards Real-time reports for the movement of goods and materials
and real-time in-stock balance for distributed stocks
Payment recordsPayment records
Payment document control and accounting Reports for contract balance of payments Reports for enterprise balance of payments Handbook of the types of financial operations Fast search of payment documents and
information inside them
Operation with documentsOperation with documents Reconciliation and approval of documents by managers in
distributed offices Operation with complex documents having tables such as
specifications, invoices, bills, payrolls, etc. Arrangement of documents by types and subjects Receiving printed MS Word documents from the system
with data on-fly inserted in the document form from the database
Fast document search by:the document details, context, time, reconciliation/approval, control, newly created
Adjustment to new documents Adjustment to new documents
Adjustment to documents with an arbitrary number of detailse.g., bills, invoices, etc.
Automatic calculation of details that can be calculated e.g., sums with the taxes taken into account, total sums, percentages, etc.
Editing document fields with user handbookse.g., partner handbooks with company names and addresses, employee handbook, etc.
Simple adjustment of document printed forms as ordinary MS Word documents: users can easily adjust the system to new documents by themselves
Automatic MS Word document outputAutomatic MS Word document output
Handbooks and databasesHandbooks and databases User handbooks Department handbooks Position handbooks Handbook of document types and document specifications Operation handbook
it allows adjusting the system to financial, payment, or accounting operations used at an enterprise
Accountability unit database- it allows controlling the whole bill of accountability units
Counteragent handbook - it contains information about business partners of an enterprise
Simple report designerSimple report designer
Users can create reports by themselves Reports can be both detailed and summarized (final
accounts) Created reports are saved in the system Reports can be viewed or printed One can go from a report to any document making up the
document to control its content
E-mail notifications for users to reconcile or approve documents
E-mail broadcast messages for all users having a right to view the document
Creation of a list of documents required for users to operate with documents
E-mail E-mail notifications andnotifications and broadcast broadcast messages messages
Protection of data transferred via a corporate network by the means of strong cryptography used by financial institutes for financial transactions
User document access separation by confidentiality, department, action, accounting or management documents
Setting up an automatically controllable user access period Storage of all electronic documents in the central database
rather than in a user computer
SecuritySecurity
CapacityCapacity
The system was developed using the latest development tools for Internet applications: one installation can serve a few thousands of users.
The system is scalable: the capacity can be increased by only increasing the power of computer equipment for the system web-server and database
Operation and maintenance simplicity: the system is only installed on a server and should not be installed on user computers
Users work with the system through an ordinary Internet-browser and receive completely prepared MS Word documents from the system
End users or branch employees can work with the system through both the Internet and a direct modem connection to a corporate server in case of high security requirements
Operation and maintenanceOperation and maintenance
Easy training: PayDox use an MS Internet Explorer well known for all users and MS Word as a client software.
To use PayDox end user can be trained in 1 hour The system can be adapted to provide user access
via WAP protocol The system functions can be modularized for a
certain user
Simplicity for usersSimplicity for users
One of the methods One of the methods for end users to work for end users to work
with awith a PayDox PayDox systemsystem
Required software and hardwareRequired software and hardware
Operating system MS Windows 2000. Server, web-server MS IIS.
Database management system MS SQL Server or Oracle.
Computer server Intel Pentium III-900, RAM 512 Mb, HDD 20 Gb
Integration with existing corporate Integration with existing corporate applicationsapplications
The system open architecture allows it to be adapted to virtually any customer requirements
The use of standard tools of connection to databases allows one to integrate the system with database-based corporate systems already operating in the enterprise
The use of standard tools of working with a web-server and e-mail allows one to integrate the system with an enterprise corporate web-server and e-mail
Service for Service for affiliateaffiliates, s, representative representative officeoffices, and business partnerss, and business partners
One system installation allows for servicing an infinite number of remote distributed affiliates and representative offices
One system installation can serve for an infinite number of legal entities (companies joined by a common business)
One system installation allows for communication with different languages such as Swedish, German, English etc.
One system for all employees, One system for all employees, branches and business-partnersbranches and business-partners
System-induced efficiencySystem-induced efficiency
System provides real-time control of business processes
System allows for actual business information at any time
System saves money and time owing to the ability of efficient decisions
System advantagesSystem advantages
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Before System applied
Security
Info accessibility
Functionality
Time saving
Managementefficiency
Thank youThank you!!
PayDox
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