pasewark & pasewark microsoft office 2003 : introductory 1 introductory microsoft word lesson 4...

Pasewark & Pasewark

Microsoft Office 2003:Introductory

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INTRODUCTORY MICROSOFT WORD

Lesson 4 – Formatting Text

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Objectives

Apply different fonts and font styles to text. Change the size and color of text. Use different underline styles and font

effects.

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Objectives (cont.)

Highlight text. Copy formats using the Format Painter. Apply and clear styles. Change character spacing.

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Terms Used in This Lesson

Font size Font style Fonts Formatting

Highlight Points Styles Toggling

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Formatting Text

Formatting – arranging the shape, size, type, and general makeup of a document.

To format a document, use the buttons on the Formatting toolbar or the commands on the Format menu.

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Microsoft Office 2003: Introductory Pasewark & Pasewark

Quick Quiz

Arranging the shape, size, color, and general makeup of a document is called __________.– Answer: formatting

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Fonts

Fonts – designs of type.

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Changing the Font

To apply a new font, open the Format menu and choose Font to display the Font dialog box, or use the Font box on the Formatting toolbar.

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Font Style

Font Style – set of formatting features that can be applied to text to change its appearance.

Most common font styles:– Bold – Underline– Italic

To change the font style, click the buttons on the Formatting toolbar, or select the font style in the Font dialog box.

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Font Size

Font Size – determined by measuring the height of characters in units called points.

To change font size, open the Format menu and choose Font, or use the Font Size box on the Formatting toolbar.

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Font Color

To change the color of text, select the text. Open the Format menu and choose Font, then click the down arrow next to the Font color box. You can also click the arrow on the Font Color button on the Formatting toolbar. Choose a color from the palette.

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Changing Underline Style and Color

To choose an underline style, click the down arrow on the Underline style box in the Font dialog box and select a style from the drop-down list.

To choose an underline color, click the down arrow on the Underline color box in the Font dialog box and select a color from the palette.

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Microsoft Office 2003: Introductory Pasewark & Pasewark

Quick Quiz

What is a font?– Answer: The design of type in your document

What four things can be changed to give your text a different look?– Answer: Font, font style, font size, and color of

text

What are the six styles of underline type?– Answer: Single line, double line, dotted line,

wavy line, thick line, and dot/dash line.

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Font Effects

Font effects enhance your text. Select an option from the Effects section of the Font dialog box.

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Microsoft Office 2003: Introductory Pasewark & Pasewark

Quick Quiz

True or False? Font effects can be used to call attention to your text.– Answer: True

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Highlighting

Highlighting – emphasizes text with color. Select the text and click the down arrow on

the Highlight button on the Formatting toolbar.

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Microsoft Office 2003: Introductory Pasewark & Pasewark

Quick Quiz

True or False? Highlighting changes the color of the text.– Answer: False. Highlighting changes the

background color.

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Copying Format and Style

Format Painter – copies the format and style of a block of text.

Select the formatted text to be copied. Click the Format Painter button, then select the text that you want to format.

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Microsoft Office 2003: Introductory Pasewark & Pasewark

Quick Quiz

The __________ allows you to copy a format from one paragraph to another.– Answer: Format Painter

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Applying Styles

Style – predefined set of formatting options that have been named and saved.

To apply a style, select the text and choose a style from the Style box on the formatting toolbar. You can also create and apply styles using the Styles and Formatting task pane.

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Microsoft Office 2003: Introductory Pasewark & Pasewark

Quick Quiz

What are styles?– Answer: Predefined sets of formatting options

found in Word

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Character Spacing

Character Spacing – controls the amount of space between each letter.

To change character spacing, open the format menu and choose Font. Click the Character Spacing tab in the Font dialog box.

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Microsoft Office 2003: Introductory Pasewark & Pasewark

Quick Quiz

True or False? Character spacing sets the space between each word in a document.– Answer: False

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Summary

Common font styles are bold, italic, and underline.

Font size is measured in points. Color of text, style of underline, color of

underline, and font effects can be changed in the Font dialog box.

Highlights can be used to emphasize important text.

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Summary (cont.)

Format Painter copies the format and style of text.

Styles are a predefined set of formatting options that save time and add consistency to a document.

The space between characters can be adjusted.