overview need assessment v2

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Overview of PMI-PBA® Need Assessment Domain

Agenda

Need Assessment Domain

Environment Analysis

Need Assessment at a Glance

Quick Overview of PMI-PBA®

Need Assessment Domain

What is Need Assessment?

• Keep looking at organisation environment• Elicit data to uncover problems and opportunities• Identify gaps in required and available solution options• Develop Business Case to fill the gaps

Why Need Assessment ?

Need Assessment is needed to assess the Business Need in order to achieve organisation

goals and Objectives

When to do Need Assessment ?

• Prior to initiating a Project or Program• During the course of a project normally at certain check points

Who does it?

• Sponsor/Project Manager/Business Analyst

Business Analyst in Business Strategy

When Business Analyst role get start?

On-going analysis of external and internal business environment is

needed

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HIGH LEVEL SOLUTION

•DESIRED State

PROBLEM

OPPORTUNITY

ENVIRONMENT Problem/Opportunity Analysis

Recommended Action

Current State: Root Cause analysis is key

Assemble the business case

Desired CurrentGap

1. Identify Problem or Opportunity• Identify Stakeholders• Get the RACI Matrix• Investigate the Situation• Draft the Situation Statement

1. Identify Problem or Opportunity• Identify Stakeholders

Stakeholder Identification

Identify hopes and fears for the situation

Stakeholder Analysis

1. Identify Problem or Opportunity• Get the RACI Matrix

Sponsor Product Manager

Business Analyst

Project Team

Project Manager

Identify Problem or Opportunity

A C R C

Assess Current State

A I R C

Recommend Action

I A R C C

Prepare Business Case

I A R C I

1. Identify Problem or Opportunity• Investigate the situation

Use Elicitation Tools & Techniques

Size the problem

Document the findings of

investigation

1. Identify Problem or Opportunity• Draft the Situation Statement

Situation StatementThe cost of processing customer requests increasing at an average rate of 10% per year over the last 2 years, and there are significant processing

delays as a result

2. Assess Current State of the Organization • Review/Set Goal Statements• Perform Root Cause Analysis • Understand the Gap in achieving solution

2. Assess Current State of the Organization• Review/Set Goal Statements

Identify high level views of organisation Involve Stakeholders

2. Assess Current State of the Organization• Perform Root Cause Analysis

5 Why Analysis Fish Bone Diagram Interrelationship Diagrams Process Flows

2. Assess Current State of the Organization• Understand the Gap in achieving solution

Determine Required Capabilities

Assess Current Capabilities Gaps

Capability Table Benchmarking Affinity Diagram

Process flows Enterprise and

business architectures

Capability frameworks

3. Recommend Action to Address Business Needs• Identify Options• Assess Feasibility of each option• Identify the most viable option• Perform Cost Benefit Analysis

3. Recommend Action to Address Business Needs• Identify Options

3. Recommend Action to Address Business Needs• Assess Feasibility of each option

Most Feasible Option(s)

Technology

Operational

Option 1

Option 2

Option N

3. Recommend Action to Address Business Needs• Identify the most viable option

Feasible Option - 1Feasible Option - 2..Feasible Option - N

3. Recommend Action to Address Business Needs• Perform Cost Benefit Analysis

• Payback Period (PBP)• Return on Investment (ROI)• Internal Rate of Return (IRR)• Net Present Value (NPV)

4. Assemble the Business Case• Situation Statement• Root Causes• Outcome of Gap Analysis• Rank Ordering of Alternatives• Constraints, Assumptions, and Risk of each option• Result of Feasibility Analysis• Summarise Cost Benefit Analysis• Metrics to Evaluate

Summary

• Understand Goals and Objectives• Know your stakeholders who can contribute in Need

Assessment• Engage them in the identification of right solution for

the right problem• Get the Business Case as financial justification for the

solution to a problem or an opportunity

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PMI-PBA® Overview

PMI-PBA®

The PMI-PBA credential recognizes an individual's expertise in business analysis, and using these

tools and techniques to improve the overall success of projects.PMI-PBA Handbook

PMI – PBA(SM) Eligibility Requirements

Secondary Degree

Bachelor's Degree

7500 Hrs BA Exp

4500 Hrs BA Exp

2000 Hrs Project Team

35 PDUs in BA

PMI-PBA(SM)

Cost $ 405 PMI Members$ 555 Non PMI Members

Exam 200 Questions4 HoursPrometric Center

Preparation PMI Business Analysis Practice GuidePart of PMBOK® Guide fifth Edition Sections for PMI Recommended Reference Books

We do Provide 35 Contact Hours Program for PMI-PBA®

Our Training Offerings

PMI-ACP® • Online PMI-ACP® preparation program• Classroom sessions at Delhi , Bangalore , Pune and

Hyderabad

PMI-PBA(SM) • Online PMI-PBA(SM) preparation program• Classroom sessions at Delhi and Bangalore

PMP® • Online PMP Preparation Program• Classroom Sessions at Gurgaon

SAFe® Agilist Classroom sessions at Delhi , Bangalore , Pune and Hyderabad

CSD® Classroom sessions at Delhi and Bangalore

For more details www.iZenBridge.com

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