oshawa camera club

Oshawa Camera Club

Annual General Meeting

May 21, 2013

Agenda• Welcome

• Election of Directors

• Directors Reports

– Treasurer

– Competitions

– Program and Education

– Membership

– Community Liaison/Spring Salon/Print Promotions

– GTCCC

– Outings

– Social

– Vice President

– President

• Presentation by Helen James

• The Executive Committee for 2013-2014

Elections 2013The following positions are up for election• Secretary

• Competitions

• Program and Education

The following nominations were received• Secretary – Des McKee

• Competitions – Randy Nickerson

• Education – Bill Peel

Are there any other nominations from the floor?

Oshawa Camera Club

Treasurer's Report

Oshawa Camera Club

Competitions Report

Competitions Year-end Report

• Participation Rate

• Number of judged photos

• Changes that were implemented and effect

Competitions Year-end Report

• Participation Rate– Dancy Member participation: 36– Miller Member participation: 33– Total Percentage: 57% entered at least 1

picture

Competitions Year-end Report

• Number of Judged photos– Special Category: 168– Nature: 289– Pictorial: 401– ACC

• 477 photos submitted• 12 Dancy submitters• 25 Miller submitters

Oshawa Camera Club

Program and Education

Education Report

• What worked well• Timing• Social Aspect• Focus• Workshops / Outings• Attendance

Oshawa Camera Club

Membership Report

Membership Report for 2012 / 2013

• Our “Wait List” exceeded 80 people.

• The estimated time for joining would have taken over 5

years!

• Study was undertaken to review attendance to see if

anything could be done to improve the situation.

Membership Report for 2012 / 2013

• A suggestion was made to increase our membership to 150:– Pros

• Decrease the Wait List• Increase revenue in order to pay for speakers etc.

– Cons• Better to maintain a small group of people with

everyone knowing each other.• Could be a logistical nightmare for the

Competitions Director to maintain and process additional entrants.

Membership Report for 2012 / 2013

– Outcome• Based on the attendance records it was seen that

we could handle the additional bodies – Around this time we were looking at about a 60% attendance.

• Not everyone is submitting to the competitions and the percentile impact would not have an impact to the number of competition submissions.

• The Executive, therefore, agreed to increase the membership to 125.

Membership Report for 2012 / 2013

• The current membership status is as

follows:

• 121 Paid-up Members

• 2 Life Time Members

• The Wait List has now crept up to 60

Membership Report for 2012 / 2013

• Tracking of membership attendance has continued, and up to our last April 10th meeting here are some numbers to consider:

• Average Meeting Attendance 66• Represents 56 % of Membership Attending• 25% Members absent 75 to 100 % of the time• 15% Members absent 50 to 74% of the time• 22% Members absent 25 to 49% of the time• 38% Members absent 0 to 24% of the time.

Membership Report for 2012 / 2013

• As a result of these numbers the Executive have decided that unless there are special circumstances:– To revoke the Membership to anyone who has not

attended a meeting up until December.• Membership fees will not be refundable.

– Membership renewal invites will not be extended to anyone who has only attended 3 or fewer meetings during the year.

Membership Report for 2012 / 2013

• Please wear your name tags at all meetings.

• Attendance statistics are calculated based on the name tags still on the table at each meeting.

Oshawa Camera Club

Community Liaison/Spring Salon/Print Promotions Report

Oshawa Camera Club

GTCCC Report

GTCCC 2012/2013

I was pleased to represent OCC at this years GTCCC executive.

This year has been an active one for the GTCCC. A new president, Harvey Rogers provided expertise and energy to the council.

The Interclub Competition was well attended with an increase of 77% attendance over last year.

GTCCC 2012/2013

Education Day a new GTCCC activity was a success out of the gate. Next year should be even better. I would encourage all members to consider this a must attend for next year. The speakers were excellent and the venue work very well for all presentations. This event is great value for the price.

Next year Bob Bourke will represent OCC

at the GTCCC.

Oshawa Camera Club

Outings Report

Outings Report : 2012-2013

Kawartha Classics

Nuit Blanche 2012

Cambridge Butterfly Conservatory

Cannington Dog Sled Races (Cancelled)

Norm Ullock takes over (officially July 1)

Oshawa Camera Club

Social Report

Oshawa Camera Club

Vice President's Report

Vice President Report for 2012 / 2013

• Chair AGM meeting in the absence of the President.• Accompanied President to GM Retirees presentation.• Training to be the next President.• Attended Executive Committee Meetings.• Presented reports from Managers at Executive

Committee Meetings (Equipment, Web & Special Projects; GTCCC and Outings Managers will be added for 2013/2014) for discussion.

• Chair of the 75th Anniversary Committee. Present information to club on the status of the upcoming celebrations.

Oshawa Camera Club

President's Report

President’s Report2013-14 Business Plan

Membership fee remains at $65 & includes 1 admission to the Spring Salon

• Membership fee remains at $65 & includes 1 admission to the Spring Salon

Membership level will remain at 125

President’s Report2013-14 Business Plan

• Membership fee remains at $65 & includes 1 admission to the Spring Salon

• Membership level will remain at 125

First Steps Group initiative will continue next season; Bharat will present some new ideas & challenges to the participants

President’s Report2013-14 Business Plan

• Membership fee remains at $65 & includes 1 admission to the Spring Salon

• Membership level will remain at 125• First Steps Group initiative will continue next season; Bharat will

present some new ideas & challenges to the participants

Bill has presented a well thought-out Education program, which supports the ACC, promotes learning, provides for expanding our photographic interests & entertains us

President’s Report2013-14 Business Plan

• Membership fee remains at $65 & includes 1 admission to the Spring Salon

• Membership level will remain at 125• First Steps Group initiative will continue next season; Bharat will

present some new ideas & challenges to the participants• Bill has presented a well thought-out Education program, which

supports the ACC, promotes learning, provides for expanding our photographic interests & entertains us

Spring SalonWill be held at Woodview again next season

Believe it was worthwhile presenting an afternoon show, so we will again hold 3 shows over 2 days

Will advertise wider with emphasis on our 75th Anniversary

President’s Report2013-14 Business Plan

As part of our 75th Anniversary celebration, Vern Mossey will initiate a program to involve the Past Presidents in short presentations to highlight the OCC’s history – more details to come

President’s Report2013-14 Business Plan

• As part of our 75th Anniversary celebration, Vern Mossey will initiate a program to involve the Past Presidents in short presentations to highlight the OCC’s history – more details to come

Next year’s banquet will be held at the Oshawa Golf Club75th Anniversary theme

Special guests

President’s Report2013-14 Business Plan

As part of our 75th Anniversary celebration, Vern Mossey will initiate a program to involve the Past Presidents in short presentations to highlight the OCC’s history – more details to come

Next year’s banquet will be held at the Oshawa Golf Club75th Anniversary theme

Special guests

Will present a Print Exhibition at the Whitby Station Gallery throughout October & NovemberWhy in Whitby vs. Oshawa? Tried to hold it in the McLaughlin Gallery but it wasn’t available; Station Gallery was very willing to work with us

President’s Report2013-14 Business Plan

As part of our 75th Anniversary celebration, Vern Mossey will initiate a program to involve the Past Presidents in short presentations to highlight the OCC’s history – more details to come

Next year’s banquet will be held at the Oshawa Golf Club75th Anniversary theme

Special guests

Will present a Print Exhibition at the Whitby Station Gallery throughout October & NovemberWhy in Whitby vs. Oshawa? Tried to hold it in the McLaughlin Gallery but it wasn’t available; Station Gallery was very willing to work with us

Will exhibit prints other than our traveling exhibit & will consider using larger prints for more impact (20x24?)

Will solicit support from Epson Canada for paper & ink

Leif has offered to print & matt….will request assistance for framing

Opening reception for members & the public – Friday, October 4th?

Will advertise with help from Station Gallery

President’s Report2013-14 Business Plan

Most important for next season is our 75th Anniversary theme. We encourage all members to participate in all activities & events:Meetings

Competitions

Outings

Social events

Spring Salon

Banquet

Station Gallery Print Exhibition

???

President’s Report2013-14 Business Plan

Celebrating the OCC’s 75th Anniversary is a big deal

Let’s all participate in honouring the Club’s founders & it’s history in the manner they deserve

Oshawa Camera Club

Helen JamesPresents

Canyon Experience

2013-2014 Executives, Directors and Managers

• Directors

– Competitions – Randy Nickerson

– Education – Bill Peel

– Membership – John Ronson

– Community Liaison – Joe Theriault

– Social – Elizabeth Borysewicz

• Executives

– President – Leif Petersen

– Vice-President – Sharon Janushewski

– Treasurer – Pierre Falzon

– Secretary – Des McKee

– Past President – Bharat Mistry

• Managers

– GTCCC – Bob Bourke

– Outings – Norm Ullock

– Editor InFocus – Paula Bund

– Equipment – Robin Pereira

– Special Projects – Sharad Tembe