orientation for new tenure stream academic staff 2015 · 2017. 11. 30. · orientation for new...

ORIENTATION FOR NEW TENURE STREAM ACADEMIC STAFF 2015

Monday August 31, 2015

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12:30-1:40pm Buffet Lunch, Registration and McGill Services Fair

1:40-1:50pm Words of Welcome• Professor Christopher Manfredi, Provost and Vice-Principal (Academic)

1:50-2:10pmGuidelines for Reappointment and Tenure

• Professor Lydia White, Associate Provost (Policies, Procedures & Equity)

2:10-2:50pm

Panel Discussion: Teaching“How to organize your Teaching effectively (UG&G)”

Moderator:• Dr. Laura Winer, Director, Teaching & Learning ServicesPanel:• Professor Lisa De Mena Travis, Department of Linguistics• Professor David Noble Harpp, Department of Chemistry

2:50-3:25pm

Panel Discussion: Research“Getting off to a good start in your Research”

Moderator: • Professor R. Bruce Lennox, Dean, Faculty of SciencePanel:• Professor Hope Weiler, School of Dietetics and Human Nutrition• Professor Robert Leckey, Faculty of Law• Professor Victoria Talwar, Faculty of Education

Agenda

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3:25-3:35pm COFFEE BREAK

3:35-3:40pm

Message from the Principal and Vice-Chancellor

• Professor Suzanne Fortier, Principal and Vice-Chancellor

3:40-3:55pm

Service and other contributions to the University

• Dr. Edith Zorychta, Department of Pathology

3:55-4:15pmWorking with McGill Students

• Professor André Costopoulos, Dean of Students• Professor Ollivier Dyens, Deputy Provost, Student Life & Learning• Dr. Josephine Nalbantoglu, Dean of Graduate and Postdoctoral Studies

4:15-4:55pmPanel Discussion: Maintaining a Healthy Work/Life Balance

Moderator: • Professor Christopher Manfredi, Provost and Vice-Principal (Academic) Panel:• Professor Jenny Burman, Chair, Department of Art History &

Communication Studies • Professor Jinxia Liu, Department of Civil Engineering and Applied

Mechanics• Professor Nancy Heath, Department of Educational and Counselling

Psychology

4:55-5:00pmPresentation from the McGill Association of University Teachers (MAUT)MAUT President, Professor David Alister Lowther

5:00-6:30pm Closing Remarks and Cocktail

Expectations and Guidelines on Reappointment and Tenure

Professor Lydia WhiteAssociate Provost

(Policies, Procedures & Equity)

CONTEXT

• The aim of this session is to give a brief outline of policies and procedures at McGill concerning reappointment and tenure

• Further details are contained within the Regulations Relating to the Employment of Tenure Track andTenured Academic Staff and the Regulations Relating to the Employment of Librarian Staff available from the Secretariat website: http://www.mcgill.ca/secretetariat/policies/academic

• See also https://www.mcgill.ca/apo/new-faculty-guide/your-appointment

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CONTEXT

Academic ranks (tenure track):

- Assistant Professor/Librarian

- Associate Professor/Librarian

- Full Professor/Librarian

Assistant Professors/Librarians are promoted to Associate Professor/Librarian upon obtaining tenure.

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Timing

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Stages on the way towards tenure:

• Reappointment consideration (3rd year)

• Tenure consideration:- Not later than the 6th year for Asst. Profs- Not later than the 5th year for Assoc. Profs- Not later than the 4th year for Full Profs

Notes:(i) Year of reappointment consideration is calculated from the end-date of

the initial appointment;(ii) Year of tenure consideration is calculated from the calendar year of the

initial appointment

Academic duties - Professors

Criteria for reappointment and tenure are based on performance of the following academic duties:

- Teaching (undergraduate and graduate courses; supervision of students, etc.);

- Research and other original scholarly activities, and professional activities;

- Other contributions to the University and scholarly communities (‘service’)

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Academic duties - Librarians

• Criteria for reappointment and tenure are based on performance of the following academic duties:

- Position responsibilities, which require the exercise of professional expertise or practice

- Professional and scholarly activities, which may include research

- Other contributions to the University and scholarly communities (‘service’)

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Academic duties

• Academic duties are assigned by the head of the academic unit (Chair of Department; Director of School, Institute or Centre; Dean of Faculties without Departments; Dean of Libraries)

• Staff members are expected to be engaged in academic duties throughout the year and to be available for such duties from Sept 1st to the day after Spring Convocation

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Academic duties

Academic duties are significant for:• Reappointment

• Tenure

• Merit (salary) increases

• Promotion

• Sabbatic leaves

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Expectations/requirements

• Your academic unit must provide you with the expectations/criteria for reappointment and tenure (in writing) within 2 months of your initial appointment. If you don’t get these, ask!

• Reappointment requirements: Staff member’s performance of academic duties must show promise of – and progress towards – meeting the criteria for tenure.

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Expectations/requirements

Tenure requirements:

• Professorial Staff – Superior performance in any two categories of academic duties and at least Reasonable performance in the third.

• Librarian Staff – Superior performance in ‘Position Responsibilities’ and in one other category of academic duties, and at least Reasonable performance in the third.

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Some basic responsibilities

Candidate must exercise due diligence in preparing and pursuing the case for reappointment and tenure:

- Establishing they have met the requirements for reappointment and tenure;

- Assembling the dossier.

- ADVICE: start keeping track NOW. Update your CV regularly, etc.

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Delaying consideration

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• In the case of authorized leaves of 3 months or more prior to the year of consideration:

• Reappointment: staff members may request a delay of reappointment consideration. Delay is granted at the Provost’s discretion.

• Tenure: Staff members may elect whether to exclude periods of authorized leave as periods of service for tenure consideration. Such election places the candidate in the following year’s tenure cohort.

• No more than 2 such delays in total are permitted.

Other policies

• Other policies that are likely to be relevant to you are policies relating to:

- Leaves (sabbatic, parental, leaves of absence)- Research, consulting, conflicts of interest- Conduct (Harassment, Research Misconduct)

• Policies relating to students:

- Charter of Student Rights- Code of Student Conduct

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Information/Assistance

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Who you can ask:• Your Chair/Director• Policy issues – Associate Provost (Policies,

Procedures & Equity): angela.campbell@mcgill.ca• HR issues – Academic Personnel Office (APO)• Research issues – Office of V-P, Research &

International Relations• Student issues – Dean of Students; Dean of

Graduate & Postdoctoral Studies

Conclusion

Welcome to McGill!

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Panel DiscussionModerated by Director, Teaching & Learning Services, Dr. Laura Winer, laura.winer@mcgill.ca

Professor Lisa De Mena Travis, Department of Linguistics, lisa.travis@mcgill.ca

Professor David Noble Harpp, Department of Chemistry, david.n.harpp@mcgill.ca

How to organize your Teaching effectively

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Panel DiscussionModerated by Dean, Faculty of Science, Professor R. Bruce Lennox, bruce.lennox@mcgill.caProfessor Hope Weiler, School of Dietetics and Human Nutrition, hope.weiler@mcgill.caProfessor Robert Leckey, Faculty of Law, robert.leckey@mcgill.caProfessor Victoria Talwar, Faculty of Education victoria.talwar@mcgill.ca

Getting off to a good start in your Research

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Message from the Principal and Vice-Chancellor,

Professor Suzanne Fortier

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Dr. Edith Zorychta, Department of Pathologyedith.zorychta@mcgill.ca

Service and other contributions to the University

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Panel Discussion

Professor André Costopoulos, Dean of Students, andre.costopoulos@mcgill.caProfessor Ollivier Dyens, Deputy Provost, Student Life & Learning, ollivier.dyens@mcgill.caDr. Josephine Nalbantoglu, Dean of Graduate and Postdoctoral Studies, josephine.nalbantoglu@mcgill.ca

Working with McGill Students

Student Life and Learning at McGill

The Concept

Life and learning take places in all aspects of the university experience, across the spectrum of the academic, the scholarly and the experiential.

Life and learning combine to create a distinctive, pioneering and enriching higher education experience for all McGill students, and for the McGill community.

The Units

• Office of the Deputy Provost• Athletics and Recreation• Student Services• Dean of Students• Teaching and Learning Services• Student Housing and Hospitality • Registrar and Enrolment Services

What we do

• Support the academic mission

• Identify students’ concerns and address them

• Provide the best support system so students can focus on what’s most important to them: success in the classroom

How can we help?

• Any questions, issues, or problems of any kind: Deputy Provost

• Students with academic problems of any kind: Dean of Students

• Students with non-academic problems of any kind: Student Services

• Our LMS (MyCourses) and course evaluations: Teaching and Learning Services

• Food on campus: Student Housing and Hospitality Services

How you can help?

• Use our early alert system to help a student who may need advice or counseling.• http://www.mcgill.ca/deanofstuden

ts/helpingstudents/early-alert-system

• Call, if needed, the Dean of Students

• Don’t hesitate to reach out to us if you feel a student may need help. Your intuition is often right. Early intervention is key.

Some Key People:

Call us at any_timefor any problem you may have!

• Prof. Ollivier Dyens: Deputy Provost, SLL

• Robyn Wiltshire: Senior Director, SLL

• Prof. André Costopoulos: Dean of Students

• Kathleen Massey: Registrar and Executive Director of Enrolment Services

• Dr. Laura Winer: Senior Director, Teaching and Learning Services

• Mathieu Laperle: Senior Director, Student Housing and Hospitality Services

• Richard Zereik: Interim Director, Student Services

• Phil Quintal: Interim Director, Athletics and Recreation

• Active Learning Classrooms • The McGill app• Ask an Advisor and Ask McGill• The Master Card Foundation Scholars program• New admission website• Mental health initiatives• MOOCs and the Future of Canada online course• The Consent campaign• The rethinking of Frosh• Locally sourced food direct from Macdonald Campus

Farm

• Fair Trade Campus designation

• The creation of Campus Life & Engagement

• Counsellor in Residence program

• EMR (Electronic Medical Record): the first university in Quebec to implement a truly electronic system in our Student Health unit

Some recent SLL Initiatives

and Achievements

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Panel DiscussionModerated by, Provost and Vice-Principal (Academic), Professor Christopher Manfredi

Professor Jenny Burman, Chair, Department of Art History & Communication Studies; jenny.burman@mcgill.caProfessor Jinxia Liu, Department of Civil Engineering and Applied Mechanics jinxia.liu@mcgill.caProfessor Nancy Heath, Department of Educational and Counselling Psychology, nancy.heath@mcgill.ca

Maintaining a Healthy Work/Life Balance

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MAUT President, Professor David Alister Lowther,david.lowther@mcgill.ca

Presentation from the McGill Association of University Teachers (MAUT)

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• McGill Charter of Student Rights: https://www.mcgill.ca/secretariat/files/secretariat/charter-of-students-rights.pdf

• TED Talk, Simon Sinek: https://www.ted.com/talks/simon_sinek_why_good_leaders_make_you_feel_safe

• McGill Merit Report 2015: http://www.mcgill.ca/study/2014-2015/sites/mcgill.ca.study.2014-2015/files/undergrad_scholarships_awards2014-2015.pdf

Quick Links and References

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Capt

ion

Welcome to McGi l l !