office 2007 ppt module 1- word
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Module 1 MS Office
Word 2007
Microsoft Office 2007
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Module no.: Module Name 2 Continued
Module 1 MS Office Word 2007 - Overview
New and Improved Word Features
Microsoft Word comes with rich set of options and tools
We can present information in various formats
♦ Tables, bullets, insert pictures in documents, list mathematical formulae etc
Microsoft Word integrates with Emails with the Mail Merge option
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Module no.: Module Name
Lessons Covered in this Module
♦ Introduction Word 2007
♦ Word 2007 Basics
♦ Bullets and Numbering
♦ Presenting Information with Word Table
♦ Word Styles and Automate your Work
♦ Inserting Word Art, Clip Art and Fields
♦ Mail Merge
♦ Working With Equation Editor
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Module 1 MS Office Word 2007 - Overview
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Lesson 1 Introduction
Word 2007
Microsoft Office 2007
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Module no.: Module Name
Lesson 1 Introduction to MS Word 2007
Introduction
♦ Microsoft Office 2007 is completely redesigned
♦ Office provides an integrated set of tools
• Word processor, a spreadsheet, a presentation program and more
♦ Working in new environment of MS Office 2007
♦ New features introduced in Office 2007
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Module no.: Module Name
Lesson 1 Introduction to MS Word 2007
Topics Covered in this Lesson♦ The MS Office 2007 Environments
♦ New and Enhanced Features in MS Office Word 2007
♦ Working With MS Office Word 2007
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Topic 1 The MS Office 2007 Environments
The following features are new environment for Office 2007 ♦ The Ribbon
• It is a more intuitive and visual tab – based interface
• The pull down menus and toolbars seen in previous version of Office is replaced in Office
2007 by Ribbon
• Tools related to each command tabs are divided into groups
• Page, Table, Illustration, Links, Header and Footer, Text and Symbols groups in theWord’s Insert tab
• Some command tabs are context-sensitive
• They will display only when a particular feature is being used
♦ The Office Button
It is located in the upper left of the program window
The office 2007 button is identified by office logo
The office button allows you to open/save//print documents and perform other document
functions like fax and email
you can change the Word's options and preferences
by clicking the new Options button e.g., Word Options, Excel Options, and Power Point Options
From the Options button you can customize the Office program's display and settings
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Topic 1 The MS Office 2007 Environments
♦ Accessing Dialog Boxes and Task Panes
Office provides dialog boxes and task panes for each group within a command tab
Dialog boxes and task panes are accessed by clicking the arrow button in the lower-right corner
of each group
The resulting dialog box provides advanced features and settings for a given group
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Topic 1 The MS Office 2007 Environments
♦ Command Tabs
• The command tabs are Insert/Page Layout and References are located on the top of the Ribbon
• The command tabs are customized for each program
• Allows you to find the functions and controls that you are going to use
• Few functions like editing a table, the relevant command tab does not appear unless you are working
with a table
• Formatting options appear in groups relevant to that command tab, When the appropriate command
tab at the top of the Ribbon is selected ♦ Smart Tag
• Smart Tag is an Icon that contains a menu
• This menu temporarily appears within the document after performing a certain action
• When Word Auto Corrects the text, a Smart Tag allows you to change or turn off the AutoCorrect
feature
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Topic 1 The MS Office 2007 Environments
♦ The Help Task Pane
• You can get Office 2007 Help option in the upper right corner of the Ribbon.
• The Office 2007 Help system provides Forward and Backward button
• Which helps you to navigate through help option and text base Office help dialog box
• The Help system provides a Table of Contents and various search options
♦ Screen Tips
• Screen Tips provides information about the buttons on the Ribbon
• It also helps you to know about the function of commands or Buttons
• You can configure Office 2007 to show you keyboard shortcut within Screen Tips
• Viewing ScreenTips
To view the Screen Tips, hold the mouse and move over any button
A Screen Tips will appear for the selected button
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Topic 2New and Enhanced Features in MS office
Word 2007
Enhanced Features in Office Word 2007
♦ Word 2007 provides a multipane view
♦ You can compare different version of the same document easily
♦ You can simultaneously see the original version/the edited file and a version that combines both
and shows the revisions
♦ All the options are available at the top of each screen (Ribbon)
♦The new spelling checker is another good improvement
♦ Squiggly blue lines show that the correct word is not entered
New Features in Office Word 2007
♦ Rich review/commenting, and comparison capabilities help you quickly gather and manage
feedback
♦ These are the new features in Word 2007
• Creating Professional Documents A new result oriented interface, in a clear and organized manner
Office Word 2007 introduces building blocks for adding preformatted content to the documents
• Document Sharing
Office 2007 helps you to collect and manage revisions and comments of the drafts
Office 2007 provides facilities to make out what kind of changes Deleted/Inserted and moved text
were made in your document
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Topic 2New and Enhanced Features in MS office
Word 2007
You can publish your document electronically and exactly as it appears after printing
Office 2007 helps you to save your document in PDF format/XML paper Specification (XPS)
format without help of other party tools
In Office Word 2007 the macro – enabled document is found in separate file format (.docm)
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Topic 3 Working with MS Office Word 2007
Working with MS Office Word 2007
♦ Screen Layout of MS Word 2007
• Menus
with Word 2007 you will find a new appearance of menu bar
Word 2007 there are three features MS Office Button, The Quick Access Toolbar and the Ribbon
These three features include many other features that were in the menu of previous version of
Word
• MS Office Button
With the help of this button you can create a new document/open an existing document/save/save
As/publish/Print/Send (Email, Fax) and Close
• Quick Access Toolbar
It contains command
You can also change the position of Quick Access Toolbar
You can add more command on it by customizing Quick Access Toolbar
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Topic 3 Working with MS Office Word 2007
• The Ribbon
Seven tabs - Home/Insert/Page Layout/References/Mailing/Review and View
Tabs contain many new and existing features of Word
Each tab is divided into group
Tabs contains the following tools
» Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and
Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes, Compare, Protect
View: Document Views, Show/Hide, Zoom, Window, Macros
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Lesson 2 Word Basic
Microsoft Office 2007
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Lesson 2 Word Basic
Introduction
♦ It is a latest and sophisticated word processing program
♦ More efficient and easier than older version of word
♦ You can create a wide range of personal and business documents
♦ To create a document/save it/edit a document/Print a Document/inserting symbols and
characters/using the options/setting tabs and Border and Shading options
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Lesson 2 Word Basic
Topics covered in this lesson
♦ Working with a Word Document
♦ Editing Document
♦ Customize the Word Environment
♦ Proofreading a Document
♦ Formatting Option
♦ Saving Documents in different Format
♦ Printing Option for Particular Page
♦ Hyphenation Option
♦ Inserting Symbols and Special Characters
♦ Setting Tabs
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Topic 1 Editing a Document
Typing and inserting Text
♦ just start typing, text will appear where the cursor is located
♦ Keyboard shortcut to move around the text of Document
Selecting Text
♦ Following tables are shortcuts for selecting a portion of the text
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Shortcut keys Functions
HOME Beginning of the line
END End of the line
CTRL + HOME Top of the Document
CTRL + END End of the Document
Selection Shortcut Technique
Whole Word Double-click within the word
Whole Paragraph Triple-click within the paragraph
Several words or lines Drag the mouse over the words, or hold down SHIFT while
using the arrow keys
Entire Document Choose Editing | Select | Select All from the Ribbon, or press
CTRL+A
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Topic 2 Customize the Word Environment
Word 2007 offers a wide range of customizable options
♦ Popular
• Personalize your work environment with language/color schemes/user name
• You can also to access the Live Preview feature
• Live Preview feature allows to preview the results of applying design and formatting
changes without actually applying it
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Topic 2 Customize the Word Environment
♦ Display
• Modify the look of document content which is displayed on the screen and when printed
♦ Proofing
• Personalize how word corrects and formats your text
♦ Save
• personalize how your document is saved • You can specify how often you want auto save to run/where you want the documents saved
♦ Advanced
• Specify options for editing/copying/pasting/displaying/printing and saving
♦ Customize
• allows you to add features to the Quick Access Toolbar
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Topic 3 Proofreading a Document
♦ Customize AutoCorrect
• You can set up the AutoCorrect tool in Word to retain certain text the way it is
♦ To Create a New Default Dictionary
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Module no.: Module Name
Topic 4Formatting Option
Helps you to format your document’s text/paragraph/pages
You can changing font size/font type face/effects bold/italic/underline your text
Change color of the text and paragraph
Use styles to make your document more impressive
♦ Formatting Text
• Styles Format enhancing tool includes font type faces/font size/effects bold/italics/underline font colors
• Indent Paragraphs
Allows you set text within a paragraph at different margins
• Apply Styles
Present collection of formatting that you can apply to text
• To Create Links Allows you to put in a URL that readers can click on to visit a web page
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Module no.: Module Name
Topic 4Formatting Option
♦ Page Formatting
• Modify Page Margins and Orientations
• Insert Common Header and Footer Information
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Module no.: Module Name
Topic 5 Saving Documents in Different Format
Allows to save a document in alternate format
Saving in RTF Format
♦ RTF format prevent the spread of viruses
♦ Does not allow appendages such as macros
♦ Saving in RTF format allows easy transfer between different applications
Saving in Word 97-2003 Format
♦ Word 97-2003 format it enables the inclusion of more users
♦ Not possible to open a .docx file on an older version of word
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Module no.: Module Name
Topic 6 Printing for Specific Page
Page range section of the Print dialog box allows you to specify the pages to be
printed
Terms used to print document
♦ Contiguous
• Pages that are next to one another in sequence
• Page 5 is contiguous to pages 4 and 6
♦ Non-contiguous
• Pages that are not next to one another in sequence
• Page 5 and page 9 are non-contiguous pages
♦ Section
• Section is referred to by numbers
• Documents that are the result of a mail merge are individual sections
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Module no.: Module Name
Topic 6 Printing for Specific Page
♦ Selecting the Pages to Print
• Page range section of the Print dialog box to get the desired results
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Module no.: Module Name
Topic 7 Hyphenation Option
Hyphenate your document after finishing writing/editing document
Hyphenating Automatically
Inserting a Non-Breaking Hyphen
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Module no.: Module Name
Topic 8 Inserting Symbols and Special Characters
Access symbols/special characters through the Symbol dialog box
♦ You can format Symbols inserted into documents as regular text
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T i 9 S i T b
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Module no.: Module Name
Topic 9 Setting Tabs
Allow you to position text exactly where you would like it
To avoid problems with text alignment, use tabs rather than spaces
♦ Tab Types
• Does not automatically align your text
29 Continued
Tab Type Windows Icon Purpose
Left
(Normal)
With the Left tab, text will begin at the tab position
and continue to the right of the tab
Right With the Right tab, text will end at the tab and flow
to the left. Center The Center tab works similar to centering a line of
text but instead of centering between margins, text
is centered at the tab location Decimal The Decimal tab is used to align numbers and text
with a period. This is useful for a group of numbersor a list of instructions.
Bar The Bar tab is used to add a vertical line at that
position. This could be used when you want to set
off some text.
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Module no.: Module Name
Topic 9 Setting Tabs
♦ Working with Tabs from the Tabs Dialog Box
• Allows you to adjust the placement and type of tab
• Allows you to use leaders and enter specific tab locations
• You can set leaders for the tabs
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Lesson 3 Bullets and
Numbering
Microsoft Office 2007
L 3 B ll t d N b i
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Lesson 3 Bullets and Numbering
Introduction
♦ Automatically create bulleted and numbered lists
♦ You can quickly add bullets or numbers to existing lines of text
♦ Make the documents more readable and remarkable
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Module no.: Module Name
Lesson 3 Bullets and Numbering
Topics covered in this lesson
♦ Bulleted List and Numbering List
♦ Customizing Bulleted and Numbering List
♦ Using Outline Number
♦ Using Outline Number
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T i 1 B ll t d Li t d N b i Li t
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Module no.: Module Name
Topic 1 Bulleted List and Numbering List
Bullets
♦ A bulleted list
♦ Text wrap only till the starting point of first line of text and not all the way to the
bullets
♦ In the Paragraph group acts like a snap switch
♦ Clicking once turns it on
♦ Clicking a second time turns it off
Numbers
♦ Example of a numbered list
♦ Text wrap only till the starting point of first line of text and not all the way to the
numbers
♦ In the Paragraph group acts like a toggle switch
♦ Clicking has same effects as bullets
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T i 1 B ll t d Li t d N b i Li t
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Topic 1 Bulleted List and Numbering List
35 Continued
♦ To create a new list
• Two step process
Place the curser at desired point
Click the Bulleted/Numbered list button
♦ You can Applying Bullets/Numbers as You Type
♦ You can Applying Bullets/Numbers to Existing Text
♦ You can find different bullet styles and numbering formats
Topic 1 Bulleted List and Numbering List
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Module no.: Module Name
Topic 1 Bulleted List and Numbering List
♦ You can do followings with Bullet and Numbering libraries
• Default bullet and numbering formats for lists
• You can select other formats from the Bullet and Numbering libraries
• Format bullets or numbers differently from the text in a list
• Use pictures/symbols
♦ Add picture bullets or symbols to a list
• Bullet Library includes symbol and picture bullet styles• . You can define a new bullet style in your bullet library
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Topic 1 Bulleted List and Numbering List
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Topic 1 Bulleted List and Numbering List
♦ Alphabetize a list
• Quickly and easily alphabetize the text of a one-level bulleted/numbered list
• Very simple steps
Select the text in a bulleted/numbered list
Home tab> Paragraph group, click Sort
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Module no.: Module Name
Topic 2 Customizing Bulleted & Numbered Lists
Change the way the information appears
Instead of a plain bullet, you can use a symbol/a picture
♦ Modifying Bulleted/Numbered Lists
• Adding Text to the List
To add information to a list item without creating a separate list item
Simple keystroke will place insertion point on the next line without a bullet/Number appearing
Very simple to do» Place the insertion point after the last character in the list item
» Press Shift + Enter
» Type the additional text
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Module no.: Module Name
Topic 2 Customizing Bulleted & Numbered Lists
♦ Creating a Multilevel List (Outline)
• Help to organize your document for clearer presentation
• Allows up to nine different levels for outline lists
• Easy to demote/promote a list item from one level to another using the Indent buttons
♦ Customizing Bulleted Lists
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Topic 2 Customizing Bulleted & Numbered Lists
♦ Customizing Numbered Lists
• Wider variety of styles for numbers
• Changing the Starting Number
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Topic 3 Using Outline Numbering
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Topic 3 Using Outline Numbering
Use different levels and sublevels of bullets/number
♦ Creating the Outline
• Default outlines through the Multilevel List button
• Home Command tab
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Topic 3 Using Outline Numbering
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Topic 3 Using Outline Numbering
• Restarting Numbering with the Number One
• Very simple steps
Right click the numbered line to be restarted
Select Restart at 1
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Topic 4 Outlining: Using Outline Bullet &
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Topic 4 Outlining: Using Outline Bullet &
Numbering Options
Separated by levels
Bullets/numbers help to locate headings and levels very easily
♦ Customizing the Settings and Levels
• Customizing Outline Numbered Lists
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Topic 4 Outlining: Using Outline Bullet &
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Topic 4 Outlining: Using Outline Bullet &
Numbering Options
♦ Applying Outline Numbering to Existing Text
• You can apply Bulleted or numbered lists to selected text at any time
♦ Applying Outline Numbering as You Type
44 Continued
Topic 4 Outlining: Using Outline Bullet &
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Topic 4 Outlining: Using Outline Bullet &
Numbering Options
• Adding a Level
Place the insertion point above the location where you want to insert a new level
Press Enter
• Deleting a Level
Select the level you want to delete
Press Delete
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Lesson 4 Presenting Information with Word
Table
Microsoft Office 2007
Lesson 4 Presenting Information with Word Table
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Lesson 4 Presenting Information with Word Table
Introduction
♦ Organize certain information into column or tables
♦ better to present a complex data in a Word table
♦ Includes a structure of row and columns
♦ Perform calculation within a table
♦ Word table basics
♦ Format a table
♦ Merging/splitting a cell
♦ Work with a table
47 Continued
Lesson 4 Presenting Information with Word Table
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Lesson 4 Presenting Information with Word Table
Topics covered in this lesson
♦ Working with Table
♦ Merging and Splitting table Cells
♦ Resizing Table Elements
♦ Formatting Tables
♦ Calculation within Table
♦ Adding Border and Shading in Table
♦ Using the Sort Feature
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Topic 1 Working with Table
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Topic 1 Working with Table
Table Basic
♦ A table is a grid of cells with individual cells
♦ Occurring at the intersection of corresponding rows and columns
♦ Presenting numerical data to creating unique text layouts
♦ Create a table with just one cell, with two cells, even with 100 cells or more
♦ Table cells/rows/columns can be added/deleted/split/merged at any time
♦ Insert anything into a cell text/images/another table/bullets/numbers
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Topic 1 Working with Table
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Topic 1 Working with Table
♦ To create a table in word
• Use Word's Quick Table option/drag option Insert table feature/draw table option
♦ Adding Information to the Table
• You can add any text or objects to table cells to table cells
• To place information in separate cells, move insertion point from cell to cell in the table
• To move from one cell to another
Press Tab /Press an arrow key/Use the mouse
50 Continued
k h bl
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Module no.: Module Name
Topic 1 Working with Table
♦ Converting Text into a Table
• Insert separator characters commas/tabs to divide the text into columns
• Use paragraph marks to begin a new row
51 Continued
T i 1 W ki i h T bl
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Topic 1 Working with Table
♦ Convert a table
• Select the rows/table to text
• Table Tools > Layout tab > Data group
• Click Convert to Text option
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T i 2 M i d S li i T bl C ll
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Topic 2 Merging and Splitting Table Cells
You can merge two/more cells
Split one cell into multiple cells
Cells can be merged/Split from the Quick Menu/the Ribbon
♦ You can only split one cell at a time using the Quick Menu Option
♦ By using the Ribbon option you can split multiple cells at once
♦ For splitting multiple cells, to keep cell information consecutive cells on the first selected row
of new cells
♦ select Merge cells before split.
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T i 3 R i i T bl El
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Topic 3 Resizing Table Elements
Adding Rows and Columns
♦ Various ways to add /delete Row/Column
♦ You can also add Row/Column within table
Adjusting Column/Row Sizes
♦ Adjusting Column Sizes by using Ruler Option
♦ Adjusting Row Sizes by using Ruler Option
♦ Adjusting Column and Row Sizes by using Ribbon Option
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T i 4 F tti T bl
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Topic 4 Formatting Tables
Predefined styles for formatting table quickly
Easy to format any table by using table styles
Table style is greatly enhanced
Easily accessible and readable
Add styles in your table by using these two methods
♦ Built in table style♦ Custom Table Style
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Topic 5 Calculations within Tables
Perform basic calculations within a table
Can create more efficient spreadsheet program like excel
Create a formula that uses a built in mathematical function
Construct a formula by using the tools in the formula dialog box
Access this formula from Formula > Data group > Layout tab
A formula consists of an equal (=) sign♦ Followed by the functions name such as Sum
♦ Followed by parentheses containing the location of the cell
Same principles are used for calculations in Word are used in Excel worksheets
The cell reference is in the form of Column ID/Row ID
Columns are referred to by letters starting at A
Rows are referred to by numbers starting at 1
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Topic 5 Calculations within Tables
First cell of the table i.e. first column/first row is referred to as A1
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Topic 5 Calculations within Tables
Formula
♦ Basic formula operators
• Addition +, Multiplication *
• Subtraction - , Division /
♦ Inserting Formulas
• Determine the values/cell references required for the formula
♦ Recalculating Formulas
• Update values in a table
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T i 6 U i th S t F t
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Topic 6 Using the Sort Feature
Organizing lists within a table, Name/number/grade/bibliography etc
Sort a table by up to three columns, ascending/descending order
Used for paragraph text outside of tables
Useful in creating bibliographies/glossaries/Index and other types of lists
♦ Sorting a Table
•
Execute consequent sorts on the data• Initially sorting by one criterion and then sorting by a second criterion within sort
♦ Sorting a List
• Can also be used non-tabled text
• Particularly helpful for sorting bibliographies/glossary entries/indexing/lists of names
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Lesson 5 Word Style and Automate your work
Microsoft Office 2007
Lesson 5 Word Style and Automate your work
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Module no.: Module Name
Lesson 5 Word Style and Automate your work
Introduction
♦ Variety of advanced editing options and tools
♦ Standardization in document creation and make the process faster
♦ Generating cross references/table of contents/creating and working with macros
♦ Microsoft Word’s find and replace tool
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Module no.: Module Name
Lesson 5 Word Style and Automate your work
Topics covered in this lesson
♦ Style basics and Advance Option
♦ Working with Templates
♦ Automatic Page Cross – references
♦ Generating a Table of Content
♦ Using find and Replace
♦ Creating Macro
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Topic 1 Style basics and Advance Option
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Module no.: Module Name
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Allows to quickly format a document with a consistent and professional look
Styles can be saved for use across word documents
♦ Styles Task Pane
♦ Apply Styles
♦ Creating New Styles
• New Quick Style
• Style Inspector
• Modifying Styles
• Clearing All Formatting
• Renaming Styles
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Topic 1 Style basics and Advance Option
♦ Assigning Keyboard Shortcuts
• Using a Shortcut
• Removing a Shortcut
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Topic 2 Working with Templates
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Module no.: Module Name
Topic 2 Working with Templates
A document with preset layout formatting/settings
Acts as a basic structure for a document
Offered a guide for creating readable, uniform documents
Eliminates the need to recreate the same format each time
Built in preset templates
♦ Provide a preset structure for several common types of documents• Faxes/Letters/Memos/Reports/Resumes/Web pages/Documents without custom formatting
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Module no.: Module Name
Topic 2 Working with Templates
New templates can be created with a custom design
♦ Customizing an Existing Template
♦ Creating a Template
♦ Sharing a Template
• Share one of templates with others by
• Copy the file to a CD /flash drive/email the file/save the file to an accessible work area
• Should be stored in the Workgroup Templates file location
• Generally, templates are located in C:\\Program Files\Microsoft Office\Templates\1033
• Location will vary depending on your computer setup
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Topic 3 Automatic Page Cross-References
Direct the readers to related sections of the document
Improve the document's usability and minimize the work
Updates the document’s page numbers
The reference is inserted as a field
Refer to existing document divisions e.g., headings/to bookmarks created
Page cross-reference field can be updated each time you edit your document ♦ Adding Page Cross-References-Existing Document Divisions
♦ Adding Page Cross-References-Bookmarks
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Topic 4 Generating a Table of Contents
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Topic 4 Generating a Table of Contents
Helps readers to navigate through the basic hierarchy of a document
Allows to easily/efficiently generate and update a table of contents
You can also format Table of Content
Two step Process
♦ Preparing for a Table of Contents
• Designate each element using the heading/the paragraph settings option
• Specify the way they are arranged
Preparing for a Table of Contents by Using Heading Styles
Preparing for a Table of Contents by Using Paragraph Settings
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Topic 4 Generating a Table of Contents
♦ Inserting a Table of Contents
• Inserted after the document is ready
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Topic 4 Generating a Table of Contents
♦ It can be Updated
♦ References tab>Table of Contents group > UPDATE TABLE
♦ For updating only page numbers in the document
• Select Update page numbers only
♦ For updating headings
• Select Update entire table
♦ Delete table of content
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Topic 5 Using Find and Replace
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Topic 5 Using Find and Replace
Search documents for specific text, gets highlighted/replaced with different text/
or formatting/left as-is
Make search specific
Allows you to find specific text in a variety of ways
♦ To find /Replace text, you must first access the Find and Replace dialog box
♦ Finding/Replacing Individual Occurrences
♦ Finding/Replacing All Occurrences
Provides additional options to further refine your search
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Topic 6 Creating Macros
Shortcut for performing a series of actions
Useful for automating complex/repetitive tasks
Helpful if work is being shared with someone else
When the macro is saved
♦ The information is stored as a part of the current template
♦
Available for all documents based on that template You can also copy macros to documents based on other templates
While creating a macro, requested to assign a name to indicate where it will be
stored
Macro names must
♦ Begin with a letter
♦ Contain no spaces
♦ Contain no unusual characters (e.g., @, %, &, ^)
♦ Have the appropriate name from the following list to run automatically
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Module no.: Module Name
Topic 6 Creating Macros
• AutoExec -The macro runs when Word is opened
• AutoExit -The macro runs when you exit Word • AutoOpen-The macro runs when you open a document
• AutoNew-The macro runs when you create a new document
• AutoClose-The macro runs when you close the current document
Saving a Macro
♦ Saved as part of a template♦ If you want the macro to be available whenever you use Word, the macro should
besaved as part of the normal.dotx template
Assigning Macros
♦ Assign the macro to a keystroke combination/the Quick Access toolbar
Recording Notes♦ Created by recording keystrokes/by writing the macro using the Visual Basic
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Module no.: Module Name
Topic 6 Creating Macros
To access Record New Macro command
♦ Developer command tab > Code
♦ You can Create/Record a New Macro
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Lesson 6 Inserting Word Art, Clip Art and Field
Microsoft Office 2007
Lesson 6 Inserting Word Art, Clip Art and Field
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Module no.: Module Name
Lesson 6 Inserting Word Art, Clip Art and Field
Introduction
♦ Helps user to produce document with special text effect/ more creative
♦ Using Word Art/Clip Art/to edit it
♦ You can import clip art from web
♦ Inserting Fields
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Module no.: Module Name
Lesson 6 Inserting Word Art, Clip Art and Field
Topics covered in this lesson
♦ Working with Word Art
♦ Editing Word Art
♦ Using Clip Art
♦ Importing Clip Art from Web
♦ Inserting Fields
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Topic 1 Working with Word Art
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Produce special text effects in a Microsoft Word document
Create curved/slanted/three-dimensional text
It can be resized/moved/edited
You can also use Word Art in Excel/Power Point
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Module no.: Module Name
Topic 2 Editing WordArt
You can change its color and style
Select WordArt text box, the Format command tab should be active
Editing option helps you to edit the word art
♦ Edit Text - Change the character formatting (font/size/bold/italics)
♦ Spacing - Change the spacing between characters (tracking or kerning) of WordArt
♦ Vertical Height - Shift a horizontal word to a vertical orientation and back again
♦ Even Height - Make lowercase and uppercase letters the same height
♦ Alignment - Left Align/Center/Right Align/Word Justify/Letter Justify/Stretch Justify
♦ Shape Outline - Change the color or pattern of the outline of your WordArt text
♦ Change Shape - Mold your WordArt text into a shape
You can slant/rotate your WordArt image
You can use the dialog box to specify an exact rotation value
Wrapping text around the WordArt image will improve its uniformity and will
not interrupt the text
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Topic 3 Using Clip Art
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A picture/graphic that can be inserted into a word processed document
Comes in a various variety of styles and format
Can be a simple cartoon to a photographic image
You can obtain clip art from the Microsoft Clip Organizer/ importing from web
Two ways to find clip art
♦search by keyboard
♦ Browse through the clip art collection available in office 2007
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Once imported web images are saved
Clip art can be accessed/used at any time from the Microsoft Clip Organizer
You can access it from Insert tab > Illustrations group >Clip Art
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Topic 5 Inserting Fields
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Helps to maintain updated information
Information such as the date/writer/reviewer/page number is called field
Word provides the option of creating fields
Insert fields into a header/footer/anywhere else in document
♦ Date and Time field
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Field Name Insert
CreateDate The date the document was created
Date Today's date
EditTime The total document editing time
Time, The current time
SaveDate The date the document was last saved
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Document Information
♦ You can View/edit summery information
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Field Name Insert
Author The name of the document's author from Summary information
FileName The document's filename
FileSize The size on disk of the active document
Keywords The keywords from Summary information
NumChars The number of characters in the document
NumWords The number of words in the document
NumPages The number of pages in the document
Title The document's title from Summary information
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User Information
♦ You can view/edit User Information
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Field Name Insert
UserAddress The address from Advanced Word Options
UserInitials The initials from Personalize your copy of
Office
UserName The name from Personalize your copy of
Office
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You can create a field that will insert the document's name and location
You can create a field that will insert your user initials
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Lesson 7 Mail Merge
Microsoft Office 2007
Lesson 7 Mail Merge
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Introduction
♦ Send the same letter to a number of persons without typing the content of the letter again and again
♦ Used for many types of documents
• Letters/envelopes/Email massages/labels and directory
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Module no.: Module Name
Topics covered in this lesson
♦ Mail Merge
♦ Working with Recipient List
♦ Filter and Sort Option
♦ Using Outlook Contacts for Mail Merge
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Topic 1 Mail Merge
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Module no.: Module Name
Facility which requires the following information
♦ General body of the letter called main document
♦ Header Row/the record structure/ the name of the fields which will identify the data
♦ Data for all the individuals called data source
• For whom the letters are to be generated – data source
♦ Reads this data and physically merges it with Main document
♦ Generate letters for all the persons/for all records in the data file
Allows to specify which individual entries to include/add/delete data source
entries and fields
There are three components for Mail Merge
♦ Document Type
♦ Recipients
♦ Fields Type
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Topic 1 Mail Merge
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Module no.: Module Name
Easily accessible
♦ Mailing Tab > Start Mail Merge
Four step process
♦ Step 1- Select the document type
♦ Step 2 - Select the recipients
♦ Step 3 - Write and Insert the field
♦ Step 4 - Previewing the document
♦ Step 5 - Finish and Merge
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Topic 2 Working with the Recipient List
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Module no.: Module Name
For a Mail Merge, you will need to establish a recipient list/data source
Contains the information that vary with each record
♦ Such as names/identification num
If you are creating a mailing list
♦ Names/addresses will be included in data source
You can create a new data source/use a pre existing source like Outlook
Contacts
Creating a New Data Source
♦ Before creating the data source document, collect the information
♦ Always add/remove fields after creating data document
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Accessing the Data Document
♦ Once data source has been created, you can continue to make changes to it
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Adding and Deleting Data Source Fields/Entries
♦ You can add/delete field names after merging the data and main documents
♦ If you delete a field, the data in the field is also deleted
♦ After you have merged the data and main documents you can add/edit/delete records
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Topic 3 Filter and Sort Options
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Sorting the Records
♦ Sort order, determine the order in which records are merged and subsequently/printed
♦ Sorting the Record can be done by two ways
• Quick Sort
• Advanced Sort
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Establishing a Filter
♦ Determine specific records to be merged/printed according to the selected criteria
♦ Establishing a Filter can be done by two ways
• AutoFilter
• Advanced
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Topic 4 Using Outlook Contacts for Mail Merge
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Easily prepare documents for large mailings
Use the Contacts in your Outlook account
To create a mail merge using Outlook Contacts
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Lesson 8 Working with Equation Editor
Microsoft Office 2007
Lesson 8 Working with Equation Editor
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Module no.: Module Name
Introduction
♦ Equation editor is a feature in word 2007
♦ Easily perform mathematical task in word
♦ Create fraction and equation editor option
♦ Create custom Mathematical expressions
♦ Insert Built Equations and Structures
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Module no.: Module Name
Topics covered in this lesson
♦ Equation Editor Environment
♦ How to Creating Fraction
♦ Creating Custom Mathematical Expression
♦ Insert Built – in Equations and Structures
♦ Equation Editor Option
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Topic 1 Equation Editor Environment
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Create mathematical expressions /formulas/summations/complex fractions/
nonstandard symbols
Equation editor - Insert tab >Symbols group > Equation
Equation Editor has three main parts
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Topic 1 Equation Editor Environment
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Module no.: Module Name
♦ Move tab – can be moved between the characters of a document.
♦ Equation text box - insert Word's built-in equations/structures/custom equation♦ Formatting pull-down list – format mathematical expression
Design Command Tab
♦ While accessing the Equation Editor, the Design command tab automatically
appears
♦ Source of additional options for the Equation Editor
♦ Editor has three groups
• Tools
Format the Equation Editor and access built-in equations and saved equations
• Symbols
Has many symbols to choose while creating mathematical expressions
• Structures
Offers many types of nonstandard mathematical designs
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Topic 2 Creating Fractions
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The standard fractions ½, ¼, and ¾ can be created automatically
♦ Setting up AutoFormat for Fractions
♦ Word automatically format a three-character fraction to a one-character fraction by
using the Word Options dialog box
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Topic 3 Custom Mathematical Expressions
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Create any type of mathematical notation
Saving Custom Expressions
♦ Save custom mathematical expressions with Word's other built-in equations
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Topic 4 Inserting Built-in Equations & Structures
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Provides various commonly used equations the binomial theorem/the area of a
circle A built-in equation, once inserted into the Equation Editor, can edit it
Built in structures create a mathematical framework
Allow to insert variables and placeholders
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Topic 5 Equation Editor Options
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Formatting Mathematical Expressions
Advanced Editing Options
♦ Equation Options dialog box provides more formatting options
♦ Change math fonts and justification within the Equation text box
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The following table explains each option's function
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Image Option FunctionSave as New Equation... Saves the equation into Word's list of built-in
equations
Professional Displays the equation in two or more lines
EXAMPLE:
Linear Displays the equation in a single line
EXAMPLE:
Change to Display/Change to
Inline
Toggles the equation between Displays i.e.,
centered and Inline i.e., flush left.
Note: Depending on the functions and operators
in the equation, the equation may shrink when
switching from Display to Inline.
Justification Aligns the equation Left, Right, Centered, or
Centered as a Group
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Module no.: Module Name
Ribbon is the panel at the top portion of the document
The office 2007 button is identified by office logo
You can find all available word or phase and replace it with other
Quickly and easily alphabetize the text of a one-level bulleted/numbered list
Perform simple calculation easily build in word/ create an excel worksheet
Quick Styles are great way to apply combination of formatting
A macro is saved as part of a template
Pictures and clip art can be inserted/copied
Downloaded from a clip art Web site provider/copied from a Web page/inserted
from a file
Fields helps you to maintain updated information
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Conclusion
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Three components for Mail Merge:
♦ Document Type♦ Recipients
♦ Fields Type
The Design command tab is a source of additional options for the Equation
Editor
You can use mathematical expressions equations/formulas/summations/complex
fractions/nonstandard symbols
top related