nursing administration department

Nursing Administration

department

By

D/ Ahlam EL-ShaerLecture of Nursing Administration

Faculty of Nursing – Mansoura University

Outlines• Definition• Principles of time management• Nurses' time wasters• Strategies to control interruptions• Tools for time management

– Nurse kardex system– Time log– A weekly schedule– Scheduling grid– To do list

Time is the stuff of which life is made

What is time?

Time is the most valuable thing a man can spend

Time is the most perishable of all resources because it cannot be stored or recovered. once a minute has passed, it is gone forever.

What is Time Management?Is a technique for allocation of one’s time through setting goals, assigning priorities, identifying and eliminating time wasters, and use of managerial techniques to reach goals efficiently

60 minutes per hour

1,440 minutes per day

525,600 minutes per year

Everyone has the same amount of time

The principles of time managementAre designed to enhance effectiveness and

increase productivity. As well as these principles are equally applicable to personal

and professional expectations. It includes:

1. List goals and set priorities2. Make a daily “to do” list3. Start with the A’, not with the C’

The principles of time management

4- Ask: what is the best use of my time right now?

5. Handle each piece of paper only once6. Do it now!7. Setting priorities by placing elements of

importance and urgency.

Time wasters Time waster is something that prevents a

person from accomplishing the job or achieving goals .

Nurses’ time wasters

Time is wasted by the nurse manager when time is devoted to something that

really not need be done. Time is also wasted when more time than is actually necessary is spent in

doing something. Interruptions and distractions are major time wasters

Time wasters How We Waste Time : Lack of disciplineCluttered desk and personal disorganizationPoor delegation Skills, working on routine asksWaiting for others Personal habitsFatiguePaperwork

Time wasters Lack or unclear communication and instructionsInability to say noLack of daily and or weekly plansLack of knowledge on how to spend her time

How We Waste Time cont.

Time Waste - Caused by OthersTelephone InterruptionsDrop-In Visitors Lack or unclear communication and instructionsCrisis situations for which no plans were possibleUnscheduled MeetingsConfused chain of AuthorityInadequate, inaccurate, or delayed information from others

Strategies to control interruptions

Time -Saving Tips InterruptionsClose your doorDistinguish between necessary visits and interruptionsUse different techniques 1 -Visit others 2 -Arrange appointment 3 -Leave your office 4 -Establish regular meeting time

Time - Saving Tips: Telephone CallsDon’t answer phone! Leave specific messageMark availability on calendar message

Time-Saving Tips: MeetingsRequest agendaArrive earlyNotify chair if you will be lateAvoid routine, emergency, important meetings

Set time limits for visits , and stick to them .Set the agenda early in the conversation .Meet visitors outside your door

Time-Saving Tips: visitor interruptions

Paperwork

Hospitals cannot function effectively without good information systems. There are some basic principles can help the nurse manager process information while reducing it as a waster of timeA-plan and schedule paperwork.Writing and reading reports forms and letters are essential elements of the nurse manager’s job.

Time - Saving Tips: Paperwork

Delegate both routine and none routine paperwork functions

Write effectively Analyze paperwork frequently Do not be paper shuffler.

Tools for time management

•Nurse Kardex system The Kardex provides a summary of information

a manager needs to know about assigned patients.

Kardexاالمامية الصفحة

: السن: التشخيص: النوع

: الحالة المستشفى دخول تاريخاالجتماعية:

: الديانة : العملية اجراء :تاريخ الوظيفة

Temp. pulse. Resp. Bl.p weight

: : االخراج: المحاليل الوجبةالحركة:

: خاصة بيانات : عالج  من حساسية

: : لسرير رقم الحجرة رقم

: المريض ام

Kardexالخلفية الصفحة

العالج التحاليل

التاريخ

, و , , المرات عدد الجرعة النوعتناوله كيفية

تاريخ استالمها

تاريخ اخذها

انواعها

Time Log

It is a time log that can be used to list activities related to work and used to

identify how you spent ( or plan to spend) your time. It can be adapted to an eight-

hour workday activities.

Time Log

Activity Goals Notes Total 9:00 am

10:00 am

11:00 am

12:00 pm

1:00 pm

2:00 pm

3:00 pm

4:00 pm

5:00 pm

6:00 pm

Time Log

A Weekly Schedule

The weekly schedule is used to assign blocks of time to different types of activities, but you also need to

keep track of the specific tasks that must be accomplished within each activity.

It is helpful to keep one’s schedule in an appointment book or electronic organizer, but for purposes of

planning you can use a scheduling grid.

Sample Scheduling GridMon Tue Wed Thu Fri Sat Sun

9:00 am

10:00

11:00

12:00

1:00

2:00

3:00

4:00

5:00

6:00

7:00

8:00

9:00

To-Do Lists

Are prioritized lists of all the tasks that you need to carry out. They list every thing that you have to do with the most important tasks at the top of the list

and the least important tasks at the bottom. Keeping a to-do list is a good way to accomplish

this.