new features in r12 payables

Release 12 Upgrade Considerations

New features in Release 12 of Oracle Payables

Function Security

PayablesAttributes

PurchasingAttributes

ReceivablesAttributes

Tax Engine

Tax Set UpProcess 1

E-Business Tax

Interim (deferred) Recoverable Tax

Accounts Payable Liability

X.XX X.XX

Non Recoverable Tax

X.XXExpense/Asset X.XX

Invoice details

Tax (Includes Interim Recoverable Tax Distribution Account)

Invoice Header

Invoice Lines

Invoice Distributions

Account

Subledger Accounting

Payables Invoice Entry

InvoicesInvoicesTax Set Up

Process 2Payables Payment E-Business Tax

Recoverable Tax X.XX X.XX

Accounts Payable Liability X.XX

Invoice details

Recoverable Tax Distribution Accounts

Invoices

Account

Payment Invoices with Deferred Recoverability ?

Calculate Recoverable Amounts, Record Distributions

Optional Set Up

Cash Clearing

X.XX

Interim (deferred) Recoverable Tax

Subledger Accounting

Level Allow Tax Recovery

Default Recovery Settlement

Tax Accounts

Regime DeferredTax Deferred •Tax Expense

•Recoverable Tax•Interim Tax (used for Accrual Based accounting only)

Tax Status DeferredTax Rate Deferred

Enter Payables Invoice andmatch to Purchase Order orImport Purchasing matched invoice

Optionally update asset informationon invoice line or distribution, includingasset book and asset category

PAYABLES PROCESS

Submit Create Mass Additions process to transfer assets toOracle Assets

Payables retains assetinformation such as: manufacturer, serial number, asset book and category

Automated process

Receivables

Loans

Payment Request

Account payables department approves request

submits

If requires approval, PayablesLaunches Workflow

Payables applies holds, if necessary Pay

No approval required

Report

Oracle Receivables

E-Business Suite Product

Receipts

On Account Credit Memos

VerifyAccountTaxApprove

Payables

Payment Request

Payment Request IDOracle Loans

Loans

Payment Request

PaymentPayment Request Status

Vision CorporationPayables

ApprovePayment Manager

Manages items to be paid

Payment Transacted to Payee

Customer Receives Payment $5000.00

ABC Company

Purchases: 3 Copy Machines

Returns 1 Copy Machine for Refund

Vision Corporation Receivables

Manages Receivables Transactions for return

Initiates Payables Request $5000.00

View Status if needed

Vision Corporation

Ship

Return

Refund

Pay

Payment Request for $350,000

Payment Request for $5000

Payment Manager

Visibility to all Payables’ Liabilities

Manages items to be paid

Reports to Upper Management

IGNF FoodsRequests a Loan for 350,000 from Vision Loans

Vision Loans

Application Processing

Risk Management

Approvals

Fund

Vision Loans Payables

Payment Request

for $350,000

Loan Funded

Sends Borrower Payment

Void

Oracle Receivables

E-Business Suite Product

Receipts

On Account Credit Memos Cancel

Payables

Payment Request Cancelled

Oracle Loans

Loans

Payment Request

PaymentPayment Voided

Report Name ChangeInvoice Aging Report Includes Payment Requests in Aging

ReportInvoice Approval Status Report

Modified to show payment requests in the approval workflow process

Invoice Audit Listing By Voucher Number

Expanded to include Payment Requests by sequential voucher number

Invoice On Hold Report Expanded to include Payment Requests on Hold

Open Items Revaluation Report

Modified to include Payment Requests in revaluating balances

Cash Requirement Report

Includes Payment Requests for forecasting cash needs

Oracle Payments Oracle Payments Approvals Management

Payment Method ControlsPayment Method Defaulting Rules Payment Instruction and Report FormatsPayment Attribute ValidationsPayment Process ProfilesDisbursement Options

Payables Options:Enable Invoice Approval Workflow

Approval Rules AP Invoice Approval

Banking Relationships

Vision Operations

Payment Method Choices

Attributes to communicate to bank

Banking Relationships

Vision Operations

Reporting Requirements

Legal EntityOperating UnitTransaction TypeForeign or Domestic CurrencyForeign or Domestic LocationReporting Requirements

Payment Method Choices

Attributes to communicate to bank

Banking Relationships

Vision Operations

Reporting Requirements

Payee Relationship

Legal EntityOperating UnitTransaction TypeForeign or Domestic CurrencyForeign or Domestic LocationReporting Requirements

Payee PreferencesPayment Reconciliation to Open Debt

Payment Method Choices

Attributes to communicate to bank

Invoice

Payment

Banking Relationships

Vision Operations

Payment Method Policy

Payee Payment Attributes

Payment Processing Configuration

Reporting Information and Styles

Reporting Requirements

Payee Relationship

Payment Information

• iSupplier Portal• Import

Supplier

Payables Analyst

Employee: Decentralized Invoice Entry• Payables Requests

• Quick Invoice• Invoice Workbench• Recurring Invoices

• Pay On Receipt Import• Payment Requests• Expense Reports

• iSupplier Portal• Import

Supplier

Payables Analyst

Employee: Decentralized Invoice Entry• Payables Requests

• Quick Invoice• Invoice Workbench• Recurring Invoices

• Pay On Receipt Import• Payment Requests• Expense Reports

XML PublisherTemplates

Formats

Payment Process Profiles

XML PublisherTemplates

Formats

Payment Process Profiles

XML PublisherTemplates

Formats

Payment Process Profiles

XML PublisherTemplates

Formats

Payment Process Profiles

XML PublisherTemplates

Formats

Payment Process Profiles

XML PublisherTemplates

Formats

Payment Process Profiles

XML PublisherTemplates

Formats

Payment Process Profiles

XML PublisherTemplates

Formats

Payment Process Profiles

XML PublisherTemplates

Formats

Payment Process Profiles

Payment Method

Payment InstructionFormat

SETUP

Payment Process Profile

Payment Process Profile

Payment Method

Payment Format

Payment Process Profile

Payment Method

Payment Format

Payment Process Profile

Payment Method

Payment Format

Payment Process Profile

Payment Method

Payment Format

XML Publisher Templates

Payment Formats

Payment Process Profiles

SETUP

Payee Payment Method Assignment

SETUP

Payment MethodDefaulting Rules

Payment Methods

Disbursement System Options

Delivery Channels, Payment Reasons, Bank Instruction Codes

Payee Payment Attributes

SETUP

Folders

Payables Invoice E-Business Tax

Invoice Header

Tax Engine

Configuration

Invoice Lines

Non Recoverable tax

Recoverable Tax

X.XX

Self Assessed Liabilities

X.XX X.XX

Tax Summary Tax (Self Assessed)

Invoice details

Stored Accounting Information

Subledger Accounting

Report

Set up

Invoice

Calculate tax

Account

Report

Set up

Invoice

Calculate tax

Account

Report

Set up

Invoice

Calculate tax

Account

Report

Set up

Invoice

Calculate tax

Account

Vision InvoiceInvoice Amount = $1000Self Assessed Tax Amount = $50

Suppliers InvoiceSubtotal = $1000Tax = $0Total = $1000

Report

Set up

Invoice

Calculate tax

Account

Report

Set up

Invoice

Calculate tax

Account

Report

Set up

Invoice

Calculate tax

Account

Report

Set up

Invoice

Calculate tax

Account

Report

Set up

Invoice

Calculate tax

Account

Account Analysis Report

Open Account Balance Listing Report

Report

Set up

Invoice

Calculate tax

Account

Payables Invoice E-Business Tax

Invoice Header

Tax Engine

Configuration

Invoice Lines

Non Recoverable tax

Recoverable Tax

X.XX

Self Assessed Liabilities

X.XX X.XX

Tax Summary

Invoice details

Stored Accounting Information

Tax (Self Assessed)

Tax (Payable to Supplier)

Subledger Accounting

Report

Set up

Invoice

Calculate tax

Account

Manual Update

Report

Set up

Invoice

Calculate tax

Account

Manual Update

Report

Set up

Invoice

Calculate tax

Account

Manual Update

Report

Set up

Invoice

Calculate tax

Account

Manual Update

Report

Set up

Invoice

Calculate tax

Account

Manual Update

Invoice HeaderInvoice Amount = $1000Tax Amount = $50

Suppliers Invoice

(Line 1) Item Type= $1000

(Line 2) Tax Type = $50

Total Gross = $1050

Total Net = $1050Tax = $0Total = $1000

Supplier’s Tax initially calculated for $50. Invoice lines do not total the Invoice header amount

Report

Set up

Invoice

Calculate tax

Account

Manual Update

Invoice HeaderInvoice Amount = $1000Self Assessed Tax Amount = $50

Suppliers Invoice

(Line 1) Item Type= $1000

Total Gross = $1000

Total Net = $1000

Report

Set up

Invoice

Calculate tax

Account

Report

Set up

Invoice

Calculate tax

Account

Report

Set up

Invoice

Calculate tax

Account

Request for Service

Advance Payment

TrackProgress

ProcessPayment

Author Contract

Source

Requests for Services can originate from multiple sources:– Facilities Manager– Project Manager– Field Engineer– Architect

Request for Service

Advance Payment

TrackProgress

ProcessPayment

Author Contract

Source

Invite Suppliers to Sourcing EventNegotiate with Suppliers on:– Complex Payment Terms– Progress Payment Schedule– Clauses & Deliverables

Request for Service

Advance Payment

TrackProgress

ProcessPayment

Author Contract

Source

– Award Contract to best Supplier– Supplier and Contracting Officer sign off on Contract

Request for Service

Advance Payment

TrackProgress

ProcessPayment

Author Contract

Source

– Supplier requests the advance if provided for on the contract– The advance amount is paid to the supplier

Request for Service

Advance Payment

TrackProgress

ProcessPayment

Author Contract

Source

– Contractor reports progress– Progress is certified by Facilities Manager, and/or Project Manager

Request for Service

Advance Payment

TrackProgress

ProcessPayment

Author Contract

Source– Contractor submits Invoice for Progress Payments and Contract Financing– Retainage is applied– Financing is recouped– Payment is released

Negotiate

TrackProgress

Invoice /Payments

Budget /Deliverables

Request for Services

RetainageRelease

CostCollection

OracleProjects

Procurement for Complex Services

Control

Advanced Procurement

Oracle Payables

Request for Service

TrackProgress ERS

Author Contract

Source

Procurement Process

Advance Payment

ProcessPayment

Payables Process

Request for Service

TrackProgress ERS

Author Contract

Source

Procurement Process

Advance Payment

ProcessPayment

Payables Process

• iSupplier Portal• Import

Supplier

Payables Analyst

Employee: Decentralized Invoice Entry

• Payables Requests

• Quick Invoice• Invoice Workbench

Pay on receipt import

Approval Rules

Tax Configuration

Set key profile options

Supplier Attributes

Document Style

Payables Options

Invoice Tolerance Templates

Change Order Tolerances

Financial Options

E-Business TaxApprovalsManagementPayablesSystem

Administrator Purchasing

OpenPayables setup formorPayables transaction form

Enter data foroperating unit and proceed to next task

PAYABLES PROCESS

Submit Concurrent Program OrStandard Report

Applicationchecksaccess privilege

Automated process

Define security profile &assign operating units

Run Security List Maintenance

Assign security profile to responsibility or user

GENERAL MOAC SETUP

Automated process