my asu t.r.i.p. travel training. topics overview resources general information profile setup...

My ASU T.R.I.P.Travel Training

Topics

• Overview• Resources• General Information• Profile setup (review)• Travel requests and preapproval• Booking Travel

Overview: T.R.I.P. Stands for:

T – Travel request

R – Reservations

I – In-travel status monitoring

P – Preparation of expense

reports

Overview: Benefits of My ASU T.R.I.P.

Resources

• Copp Community: https://copp-community.asu.edu/content/new-travel-system • Travel Services Center: https://cfo.asu.edu/fs-travel• Travel Training guides and Videos:

https://cfo.asu.edu/fs-travel-training• Travel Policy: http://www.asu.edu/aad/manuals/fin/fin502.html• Travel Forms: https://cfo.asu.edu/fs-forms#travel• Travel Card FAQs: https://cfo.asu.edu/fs-myasutrip-travel-card-faqs

General Information

• Unchanged Travel Forms/Reimbursements• In State mileage reimbursements: continue to use A/P form• Group travel is the same procedure and forms• Business Meal Form is still required

• Anthony Travel (AT)• Phone number: 480.739.8145, 844.682.5052• Grant Information

• Minority owed• Small Business

General Information – Receipts

• Receipts are required for any expenses greater than $50 that are not placed on the ASU Travel Card (e-receipts). • Required Itemized receipts for any dollar amount• Food (unless out of pocket per-diem)• Car Rental (e-receipts)• Hotels (e-receipts)• Airfare (ghost card)

General Information – Travel Card

• Limits• $2,500 monthly• $5,000 monthly• Other amount monthly (require Dean VP approval)

• U.S. Bank Customer Service Department: 800.344.5696• After the application is approved by the Dean/VP, it takes

approximately 10 working days to receive the card.• Used for instate, in county and international travel• See Travel card FAQs

Profile Setup Required

1. Log in to My ASU T.R.I.P.2. Click Profile at the top of the home page. Then, click Profile Settings.3. Verify that your name matches the information on your driver’s

license or passport. If not, change your name at the Office of Human Resources (contact myasutrip@asu.edu to change name).

4. Enter a work or home phone number in the Contact Information section. Click Add a New Device to register a mobile device.

Profile Setup Required Cont.

5. Click How do I verify my email address? and follow the instructions in the Email Addresses section.6. Complete the Emergency Contact section.7. Confirm that your default ATO and Dean/VP are correct by clicking Request Approvers and Expense Approvers, linked on the left side of the page. To update this information, contact the ASU Travel Service Center (myasutrip@asu.edu).

Travel Requests

• Use travel tab to estimate trip cost• Create request• Once approved, use four digit code to continue.• You can book a trip outside of Contour but:• Preapproval in My ASU TRIP is required• Must upload itinerary• Receipts must be uploaded

• General Rule in My ASU TRIP, work left to right.

create a request.

book travel.

Questions?

• Please contact:• Michael Mumpower at Michael.Mumpower@asu.edu• Travel Team at travel-reimbursements@asu.edu