mike johnson project manager introducing d@sh digital academic supervision hub

Mike JohnsonProject Manager

Introducing D@SHDigital Academic Supervision Hub

This presentation aims to explain…

• What D@SH is• Why we’re doing D@SH• Who is supporting D@SH• How to start using D@SH– Setting up your D@SH record– Creating new entries, subscribing, etc.

• How D@SH fits into the academic supervision process

D@SH - What and why?

• D@SH is for keeping and sharing academic supervision records electronically

• D@SH keeps these records out of personal email inboxes

• D@SH enables a longitudinal view of supervisory activity

• D@SH is private for students but visible to academic staff

• D@SH embeds ‘digital literacy’ into the curriculum as required by University strategy

D@SH - Who and when?

• D@SH is built with Cardiff University centrally supported systems

• D@SH roll-out is supported and evaluated by Mike Johnson

• D@SH trialled successfully with the Oman programme and is now used across the School

D@SH - Where and how?

• Login to Learning Central• A D@SH module appears in module list• Select ‘View’

Staff view on entering theDigital Academic Supervision Hub

Search by student’s name where there are large numbers.

Click on the name in the list to enter that student’s D@SH

Note: The student must have at least opened the D@SH before staff can add a message. Students yet to do

this are listed in the ‘Unstarted Assignments box’

Student view on entering the Digital Academic Supervision Hub

Please note the subscription and export options

Students subscribing to D@SH

• Students must subscribe to their D@SH record to receive email alerts of activity by supervisors

• Select ‘Subscribe’ (above the ‘Add New Entry button)

• Tick the box and select ‘Submit’

Example D@SH entry

Click here to create a new entry

Titles of your entries

• Please use the module code in titles.– This helps to identify

what the entry is about and distinguish it from the others in the future

– Titles are included in email notifications

Posting to D@SH

Select the upload button to add an

attachment

Select the Browse button to locate

your file

Select the ‘Save & Exit’ button when

you’re done

Type your message into the

editor

Comments

To display your pictureAdding a picture helps to personalise your use of

the D@SH system

Select ‘Settings’ to add, change or

remove your profile icon

Tutors please note…

Upload feedback to the intended student:– Interruptions may prevent

immediate return of work– Navigating back to the student’s

D@SH record is time-consuming

Solution: Each D@SH record has a unique Web address. Record this for navigation later.

Changes for 2014

Students notify staff of new entries to D@SH, including a link to their entry in the email.

o Supervision records all in one place

o Out of office replies enable students to take further action

Academic supervisors overwhelmed with email alerts

D@SH did not forward ‘out of office’ email replies to students

Getting a link to D@SH

Right-click here for the additional menu…

Select here for the link to your D@SH record

Adding the link to your email

Adding a space at the end of

the link should make it ‘live’

Adding the link to your email

or swap to HTML view if adding

a space did not work

Flowchart

Link to PDF http://bit.ly/dashflowchart

Help and support

• Userguide and link to narrated PowerPoint is on front page of the D@SH module

• Tuition in person/email/phone

Mike Johnson07443 460036johnsonmr1@cf.ac.uk