microsoft word 2011 basics - estes valley library · microsoft word 2011 basics note: illustrations...

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MicrosoftWord2011BasicsNote:IllustrationsforthisdocumentarebasedonWord2010forwindows.TherearesignificantdifferencesbetweenWordforWindowsandWordforMac.

StartWord

Fromthegalleryselectablankdocument.

YouarenowlookingatablankWordDocument

SavingYourDoumentBeforewebeginwork;saveyourdocument.Useameaningfulnameforthedocumentsoyoucanfinditagainlater.Fortheclassusethefilenamewordclass.

ClicktheFileMenulocatedontheupperleftcorner

1. SelectSave2. TheSaveAsDialogBoxwillappear3. ChangetheSaveinboxtothelocation

whereyouwishtosaveyourdocument(Flashdrive)

4. Microsoftmayofferyouasuggestedname.Youcandeleteitandtypeinanynameyouwish.

5. IntheFileNamebox,typeinthefilenameforyourdocument.

6. ClicktheSavebutton

WhileyouareworkingoccasionallypressCommandStomakesureyousaveyourwork.

TheRibbonYoushouldseetheRibbonacrossthetopofMicrosoftExcel.TheribboncontainsTabs,Groups,andCommands

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AtthetopoftheribbonyouwillfindtheTabs.TabscontainlogicalGroupsofCommamdsyoucanuseintheprogram.(File,Home,Insert,PageLayout...)

WithineachtabareGroupsorsetsofrelatedcommandswhicharelogicallyrelatedtothetab.EachGrouphasadescriptivelabelatthebottom(Clipboard,Font,Alignment,Number,Styles...)

WithineachgrouparerelatedCommandsthesemaybebuttonsthatperformanactionorboxesinwhichyoucanselectorenterinformation.

Belowtheribbonisthedocument.

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Belowthedocumentisabarwhichallowsyoutoseethepagenumberandpagecountaswellastoolstochangeyourviewofthedocumentandzoomingofthedocument.

TypingintheDocument

Thereisonlyonethingtokeepinmindwhenyouaretypingadocument.OnlyhittheReturn(Enter)keyattheendofaparagraph.Asyoutypetheprogramwillmanagetextwrappingforyouandaddingextracarriagereturnswillonlyconfusethatprogramandmakeyourjobharderinthelongrun.

Selectingtext.

Beforeyoucanchangeyourtextinanywayyoumustselectthetext.Thereareseveralwaystoselecttext.

1. Dragthecursoroverthetextwhileholdingdowntheleftmousebutton.2. Holddowntheleftmousebuttonandusethearrowkeystoselectthetext.3. Youcanselectonewordbydoubleclickingonitwiththemousebutton.4. Youcanselectawholeparagraphbytrippleclickinganywherewithintheparagraph.5. YoucanuseCommandA(holddowntheCommandkeyandtheAkeyatthesametime)to

selectthewholedocument.6. Intheeditinggroupyoucanusetheselectbuttontoselecttextandobjectsusingseveral

differentoptions.(Thisisoutsidethescopeofthisclass.)

Onceyouhaveselectedyourtextyoucanuseanyofthetoolsinthefontsectionoftheribbontochangetheappearanceofthefont.YoucanalsochangetheappearanceofyourtextusingtheStylesgroup.

ChangingParagraphAppearance

TotherightoftheFontgroupontheribbonistheParagraphgroup.Commandsinthisgroupaffectwholeparagraphs.Theyincludebullets,numberingandoutlining;indentingand“outdenting”paragraphs.Sorting,showingandhidingparagraphmarks;paragraphjustification,linespacingandsomeotherlessusedformattingtools.InthelowerrightcornerofthegroupisanarrowwhichwillopenaDialogbox

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whichwillallowyouevengreatercontroloftheappearanceofyourparagraphs.

TheInsertMenu(Tab)

IfyoucommonlythinkofthatyouwanttoINSERTsomethingintoyourdocumentyouwillwishtousetheInsertMenuontheMac(InserttabontheribbononthePC).Onthismenuyouwillfindcontrolstoinserttables,pictures,ClipArt,Chartsandothergraphicelements.Youcanalsoinerttables,hyperlinks,bookmarks,headers,footers,pagenumbersandallsortsofothergoodies.OntheMacsomeofthesecommandscanalsobefoundtheInsertGroupontheHometab.TextBoxes,ShapesandPicturescanallbeplacedintoyourdocument.

InsertingTablesOntheMacclickontheTablesTab(InsertTabinWindows)thenthenewicon(tableicononPC)selectthenumberofrowsandcolumnsyouwantinyourtable.Thetablewillbeinsertedinyourdocument.Youcanaddarowtoyourtablebyplacingyourcursorinthelastcellinthetableandpressingthetabkey.Youcanalsoinserttablesincellsinanexistingtable.CellscanalsobemanipulatedusingthecommandsontheLayouttaboftheribbon,whichisonlyvisiblewhenthetableisselected.TabswhichonlyappearwhenanobjectisselectedarecalledContexttabs.OntheMacthecontexttabisnamedTableLayout,onthePCtherearetwocontexttabsDesignandLayout.

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InsertingClipartOntheMacclickonthePictureiconintheInsertGroupontheHomeTabfromthistabyoumayselectthePhotoBrowser,ClipartGalleryortheClipartBrowser.OnthePCselecttheInsertTabclickontheClipArtIcon.TheClipartGallerywillbedisplayed.TypeasubjectforwhichyouneedclipartandWordwillsearchformatchingimagesifyourcomputerisconnectedtotheInternetthissearchwillincludeonlinecontent.

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[Typeaquotefromthedocumentorthesummaryofaninterestingpoint.Youcanpositionthetextboxanywhereinthedocument.UsetheDrawingToolstabtochangetheformattingofthepullquotetextbox.]

InsertingPicturesOntheMacclickonthepictureiconontheHomeTabandselectPicturefromFile(onthePCjustclickonthepictureicon).Anopendialogueboxwillbeshownusethisdialogtonavigatetoyourpicture,thenclickontheinsertbutton.

InsertingTextBoxes

Fromtheinserttab/menuselectthetextboxicon/menuitemonWindowsagalleryoftextboxeswillbedisplayedandyoucaneitherselectoneofthepredefinedtextboxesordrawoneofyourown.OnnaMacyoucanselectfromHorizontalandVerticaltextboxesonceselecteddraginyourdocumenttoplacethebox.OncethetextboxisinsertedyoucanusetheDrawingToolscontexttabtoformattheappearanceandbehaviorofthetextbox.

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InsertingHeadersandFooters

OntheMacClickontheDocumentElementstabandfindtheHeaderandFooterGrouponthePCclickontheinserttabandselectheaderorfooter.Wordwillopenagalleryofpre-definedheadersorfooters(dependingonyourchoice).Youcanselectoneofthepredefinedheadersorfootersordefineyourown.HeadersandfootersmaycontainanyoftheobjectsyoucaninsertinWord.(Pictures,ClipArt,etc.)

Questions?Suggestions?Keepintouch.

DianaLaughlin/TechGuide

dlaughlin@estesvalleylibrary.org

970.586.8116x834