mca 2012 board efforts final

Welcome to the

Montpelier

Community

Association

Annual Meeting

Montpelier Arts Center

23 September 2012

Agenda Call to Order - Bob Derrick

◦ Verification of Quorum / Proxies and Closing of Balloting

Secretary‟s Report - Tricia Douville

◦ Review of 2012 Minutes, Vote to Accept Minutes

President‟s Report - Bob Derrick & Board Members

Election Committee Report - Lynne Collman

Guest Speakers –

◦ Geraldine Valentino-Smith House of Delegates, District 23A, PG County

◦ Mary Lehman County Council, Prince George's County

◦ Captain Cara Lloyd Assistant District VI Commander, PG County Police

Old & New Business

Adjournment - Bob Derrick

2012 Trustees & CommitteesBoard Members Position and/or Committee

1. Bob Derrick* President

2. Dave Eisenberg Trustee

3. Jack Keating* Vice President & ACC Committee Member

4. Jean Sorrentino Trustee

5. Lillian Fazio Treasurer & Tennis Committee Chair

6. Patricia Douville* Secretary & Nominating Committee Chair

7. Paul Buehler Pool Committee Chair

8. Richard Mason Security Committee Chair

9. Tim Jacobs Communications Committee Chair* Executive Board Members

Chairmen

Michael Boddie Architectural Control & Compliance

Carla Bowen Social Committee

Lynne Collman Elections & Swim Team

Mary Hughes Administrative Assistant

• Easter Egg Hunt

• Community Garage Sale

• Swim Team Car Wash

• Memorial Day Hot Dog Cookout

• Pool Aerobics & Swim Lessons

• Pizza Night @ Pool

• „Beach‟ Volleyball Tournaments

• 4th of July Pot Luck

• Labor Day Luau Pot Luck

• Dog Day

• 12 Monthly Board and ACCC Meetings

• Annual Meeting

Easter Egg Hunt – April

1st

And they‟re Off !!!

1000+ EggsIn 3 Minutes…

Easter Bunny with Special

Gifts For Every Child

Bye Bye Mr. Easter BunnySee you next year

Community Yard SaleMay 19th

4th of July PartyBike Parade lead by our PG County Police

4th of July PartyPlenty of Hamburgers and Hot Dogs

4th of July PartyCommunity Pot Luck a Real Favorite

Labor Day Luau3 Sept – A Day of Games, Food and Fun !

Labor Day LuauAnother Wonderful Community Pot Luck

Labor Day Luau Plenty of Community Fellowship

Labor Day LuauBeach Volleyball Tournament a Popular Event

Labor Day LuauAnd the Luau Continues with Dancing…

Dog Day AfternoonOur Last Hoorah

Occurs the weekend

after the last day the pool

is open.

Pool is drained and

cleaned in the Spring.

Dog Day AfternoonThe real last bodies in the pool

Occurs the weekend

after the last day the pool

is open.

Pool is drained and

cleaned in the Spring.

Thank You to all the Volunteers !

The 2012 Board

ACC Cmty

Facilities Cmty

Security Cmty

Pool Cmty

2008

ACC CommitteeKeeping up the Standards and the Peace

Michael Boddie – Chairman

Brian Dennis

Jack Keating

Ron Lenart

Pauline Pettitt

Tim Shrewsbury

Diana Sowle

2012 Projects Completed

1. Back Wall in Pool

a) Demolished old wall and back pool deck

b) Installed „French Drain‟ behind wall

c) Built new brick wall with top cap to match planter

d) Removing trench drain and install swale

2. Installed Roof on Pump House

3. Replaced Kitchen Cabinets & Added Hot Water

4. Refurbished Softball Field

5. New Basketball Backboards, Hoops & Soccer

Nets

6. Volleyball Deck and BBQ Grill

Back Wall, Deck and HillsideBefore

After

Pump House

Before

After

New Kitchen Counter, Cabinets

&

Hot Water Heater

Basketball Backboards, Softball

Field

& Soccer Nets

V-Ball Deck and BBQ Grill

Cleaned out „No-Man‟s Land &

Drainage for Tennis Courts

Getting the Word Out

1. Bi-Monthly Newsletter delivered to each Home• Mailed to non-resident homeowners

2. Yahoo E-Mail Group montpelier@yahoogroups.com

3. MCA Web Site www.montpelieronline.org

4. Info Phone Line 888-MCA-INFØ (888-622-4630)• Community News „0‟

• ACCC Msgs „101‟

• Resale Packages „102‟

• Admin Assistant „103‟

• Social Events RSVPs „104‟

• Tennis Court Keys „105‟

5. Monthly Board Meetings: • 2nd Tuesday/Month @ Deerfield Run Cmty Ctr

6. Trustee Phone #‟s in every Newsletter and Online

Snapshot of 2012 Lillian FazioAs compared to 2010 and 2011

2010 2011 2012*

Operations &

Maintenance

$ 135,713 $123,515 $ 84,867

Capital Improvements

(RRF)$ 153,859 $ 53,005 $ 67,150

Spent in Year

Indicated *

$ 289,572 $176,520 $152,017

Contributions to RRF (IAW By-Laws)

$ 17,725 $18,418 $ 19,113

End of Year to RRF $ 40,000 $ 40,000 Approx $

40,000

Estimated to RRF $ 57,725 $ 58,418 Approx $

59,113

Total in Checking &

Savings

$287,600 $306,3834 $290,345

* = As of

September

16, 2012

RRF =

Replacement

Reserve

Fund

Proposed 2013 Budget

Category 2011 2012 2013

Income $ 190,575 $ 198,725 $ 205,175

Pool Operations $ 82,500 $ 85,900 $ 79,500

Common Grounds $ 21,400 $ 21,200 $ 21,400

Utilities $ 17,900 $ 20,500 $ 20,500

Administrative Costs $ 17,000 $ 17,305 $ 20,215

Newsletter $ 8,750 $ 11,000 $ 11,700

Professional $ 19,500 $ 10,000 $ 10,000

Insurance $ 7,000 $ 7,000 $ 7,000

Social $ 2,000 $ 3,000 $ 3,000

Taxes $ 1,900 $ 2,000 $ 2,000

Communications $ 400 $ 400 $ 500

Annual Meeting $ 500 $ 325 $ 325

Reserve Fund (Required

Minimum)

$ 18,418 $ 18,418 $ 19,113

Total $ 190,575 $ 198,725 $205,175

The MarlinsHad Another Great Year Growing …

… Happy Healthy Children!

…Healthy Happy Children!

The MarlinsCar Wash Fund Raiser

Still to do…

Deteriorating Brick on Pump House

Aging Parking Lot

More Playground Equipment

Agenda Call to Order - Bob Derrick

◦ Verification of Quorum / Proxies and Closing of Balloting

Secretary‟s Report - Tricia Douville

◦ Review of 2012 Minutes, Vote to Accept Minutes

President‟s Report - Bob Derrick & Board Members

Election Committee Report - Lynne Collman

Guest Speakers –

◦ Geraldine Valentino-Smith House of Delegates, District 23A, PG County

◦ Mary Lehman County Council, Prince George's County

◦ Captain Cara Lloyd Assistant District VI Commander, PG County Police

Old & New Business

Adjournment - Bob Derrick

Guest Speakers

Geraldine Valentino-Smith House of Delegates, District 23A, PG County

Mary Lehman County Council, PG County

Captain Cara Lloyd Assistant District VI Commander, PG County

Police

Old Business

Soliciting:

MCA has no list of

Approved Solicitors.

.

Old Business

Feeding the Turkey Vultures

◦ Sent back to the Lawyer

New BusinessMCA Directory?

Members Comments &

Suggestions The Rotary International®

„Four-Way Test‟ for things we think, say or do:

1. Is it the Truth?

2. Is it Fair to all concerned?

3. Will it build Good Will and Better Friendships?

4. Will it be Beneficial to all concerned?

The „Golden Rule‟“Do unto others what you would like to be done to you.”

From our Howard County Friends…

All that is need for evil to thrive is for good men (and women) to do

nothing.

A Special Place to Live

Thank you for Attending