managing the busy work: time-saving technology for recreation programming

Managing the Busy Work: Time-Saving Technology for Recreation Programming

Mike Widen and Tommy SchorerThe University of Iowa

Who We Are:

- Mike Widen – - Associate Director of Recreational

Services - Director of Intramural Sports

- Tommy Schorer – - Assistant Director of Intramural Sports

How Things Change

How Things Change

How Things Change

How Things Change

How Things Change

Where We Were

Prior to 2010/2011 Using Excel to Make Official’s Schedules Paper Registration▪ Register and Pay In-Person

Excel Rosters and Score Sheets Paper Team Schedules and Standings▪ Schedules Created Manually

In-Person Captain’s Meetings

Where We Were – Official’s Schedules

As recently as 2009-2010, all of our staff schedules were made using Excel and posted on our website.

2009-2010 Official's Schedules

Where We Were – Team Registration

Where We Were – Team Schedules

Where We Were – Team Rosters

Where We Were – Score Sheets

Where We Were – Standings

Where We Were – Captain’s Meetings

Flag Football, Volleyball, Indoor Soccer, Basketball and Softball

Captain’s were required to attend a Captain’s Meeting after Registration

Teams that did not have a representative were dropped from the league

Where We Are Now

Registration and SchedulesCaptain’s VideosRosters and Score SheetsScore Input and Standings

Where We Are Now

Staff SchedulesEmployee AvailabilityEmployee ManagementStatistics

What We Like

Time-SavingEasier CommunicationVideos Posted All SeasonAnyone Can Watch VideosEliminating Almost All Ineligible

PlayersStandings Figured AutomaticallyEasy Access for Participants to Check

Schedules, Standings, Etc.

What We Don’t Like

Loss of Face-to-Face Contact with Participants

Numbers Decreased in First YearLearning Curve for ParticipantsNo Printer-Friendly Standings FormatPayPal FeesAnnouncements Get Viewed as Spam

by Many Participants32-Team Double Elimination Bracket

Maximum

What We Like

Time-SavingEasier Communication Instant Updates Sent to Employees

with Shift ChangesAuto-Generated Statistics and

Employee InformationCentral Location for Employee Use

Update Availability Check Schedules Ask for Trades

What We Don’t Like

Difficult to Combine Staffs

Time-Off Request Feature Can be Confusing

Learning Curve for Students

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