managing pii with identity finder paul hanson iet-data center and client services university of...

MANAGING PII WITHIDENTITY FINDERPaul Hanson

IET-Data Center and Client Services

University of California, Davis

Agenda

What is PII and where’s the value?

What is Identity Finder? Alternative Solutions What can Identity

Finder Scan? How does Identity

Finder handle the results?

Identity Finder Architecture

Architecture Overview Client UI INI Files Custom MSI

Architecture Overview Management Console

IET DCCS Implementation

IET DCCS Architecture Lessons Learned Breaking News Questions

What is PII and where’s the value? Cybersecurity (UC Davis) Massachusetts 201 CMR 17.00 Protected Health Information (PHI) Health Insurance Portability and

Accountability Act (HIPAA) FACT Red Flag Rules Incident Response Sysadmins may not know the data is

there.

What is Identity Finder

Identity Finder searches the deepest recesses of a computer to locate and secure data that is vulnerable to identity theft - even when you don’t know it exists. The information is then presented to you to permanently shred, quarantine to a secure location, or encrypt with a password. Source: http://www.identityfinder.com/Products/Identity_Finder.html

Primarily Supports Windows & Mac Feature rich Continuously improving

Alternative Solutions

Windows

MacLinux/Unix

Virginia Tech Find_SSNs

X X X

Cornell Spider X X XPowerGREP ? ? ?

Identity Finder Architecture

Enterprise Client Installed on the workstation/server & does the heavy lifting

Management Console (Really just a reporting server) Dedicated system running IIS w/MSSQL

OS Compatibility Clients for Windows and Mac Linux/Unix systems are scanned remotely

What can Identity Finder Scan?

Microsoft Office (Excel, PowerPoint, Word, and OneNote including 2007)

Adobe Acrobat PDF (including 9.x) Cookies and instant messenger logs HTML files (htm, asp, js, etc.) Text files (ANSI, Unicode, Batch, Source code) Rich text files (rtf format) files within the My Documents folder of your personal computer files anywhere on your personal computer removeable hard drives connected to your PC Create custom folder lists for seaching (ability to include and

exclude subfolders) compressed files (zip, gzip, bzip, tar, rar, and z) Microsoft Access database files (including 2007) Any other known or unknown file type

Source: http://www.identityfinder.com/Products/Identity_Finder_Feature_List.html

What else does Identity Finder scan?

Database connector OLEDB (i.e., SQL, Oracle, Sybase, DB2, etc.)

Website crawler HTTP or HTTPS

Remote file shares (SMB, NFS, Samba) Email – Mailboxes, PST’s, MBOX, Tbird IE & Firefox Cache AnyFind vs. Specific Values (e-discovery

requests)

What does Identity Finder do with the results? Save as secured Identity Finder file (*.idf) using FIPS 140-2

validated 256 bit AES Save as HTML Summary Report Choose specific information for custom reports to be saved Save as Full Export into Comma Separated Value format Save as Executive Summary Report Upload to Management Console What about the hits?

Secure – encrypts the file using FIPS 140-2 validated 256 bit AES Shred – based on DOD 5220.22-M standard Ignore Quarantine – Secures a copy of the file and shreds the original Recycle – same as the windows recycle bin. Not a secure method. Will clean web browser cache & registry

Architecture Overview

Client Configuration

User Interface INI Files MSI Customization Boot from CD

Management Console IIS & SQL

Architecture – Client UI

Main What to Search for Where to Search Tools and Options Settings Scheduling

Architecture – INI Files

Creating an INI File Created in UI Copied over

Run on demand or scheduled task /jobmode /inifile=“<filename>.ini”

Architecture – Custom MSI Creating the environment

Download Windows SDK (~1.1GB for Vista) Install Orca.msi Add system variables

Extract MSI Run lictomsi.cmd Import Tables Schtasks for all systems Include Management Console phone home No x64 bit support…. Yet.

Identity Finder Client

Lab

Architecture – Management Console

Single server, dual purpose WS2003/2008 (x86 or x64)

IIS6 or IIS7 w/Metabase compatibility .Net Framework 3.5 SP1 Microsoft Report Viewer

Redistributable 2008 Creates Client Registry

Settings (x86 & x64) SQL 2005/2008

(Express, Std, Ent) Certificates & Encryption

IET DCCS Implementation

Powershell installation script Started with custom MSI

x86 was fairly smooth Users couldn’t modify settings to rescan

x64 required some extra work No support for x64 so had to use INI files anyway

Moved to INI files No reason to support two methods Users can tweak settings and rescan systems

Scans launched using the system account

IET DCCS Architecture

Mangement Console Separate virtual systems for IIS & SQL

Certificates Clients

Leveraged Powershell to script installation Verify connectivity to MC Check system type Include password check Check for and uninstall previous versions Import registry key for MC Create INI Delete old scheduled task Schedule new scan

Lessons Learned

MC is a resource hog. Nuances with schtasks. Clients were configured to search for SSN &

CC but also pulled up Back Account information.

Be prepared for False-Positives. Password check really slows down the scan. When configured as background service, it

will allocate the remaining resources.

Breaking News

Features in the next version of Identity Finder.

Questions?

Identity Finder Management Console

Lab