los angeles county office of education head start – state preschool division

Los Angeles County Office of Education Head Start – State Preschool Division

A National Perspecti

ve

Accountability

Shared Decision Making

Language and Landscape of State System Building

Congressional Appropriations

Navigating Beyond Head Start to Community Partnerships

•Enrollment - 100%

•Budget Management - allowable and allocable

•Expending Funds before 3rd Quarter – no last minute spending

•ARRA Funds – tightly monitored. Must expend all by September 30th

Parents are the cornerstone of the Head Start program

How do you involve parents ? – Policy Committees, Reports, Self Assessment , Refunding, etc.

Old fashion discussions – relationship and partnerships

Early Learning Advisory Committee (ELAC)

Policy Roundtable

Re-competition

Partnership with Department of Education

Non federal shareCongressional appropriations

OVERVIEW OF FEDERAL REVIEW PROCESS

Triennial ReviewTriennial ReviewConducted every three years

Federal Fiscal Year (October – September)

Unannounced or Announced

Collecting data to determine program strengths and weaknesses

Typical Review (1 week)

LACOE will not be a typical review

2008 – 2 weeks

Team CompositionTeam Composition Consultants contracted by Danya International.

Typical 7 member team

1. Team Leader (Federal or Non-Federal)

2. Report Coordinator

3. PDM Reviewer (Program Design and Management Systems and ERSEA)

4. Fiscal Reviewer

5. ISR-1 (Integrated Service Reviewer –Mental Health/Disabilities/Family and Community Services)

6. ISR-2 (Integrated Service Reviewer – Health/Nutrition/Safe Environments/Transportation)

7. ECD Reviewer (Early Childhood Education)

1. Health Services

2. Nutritional Services

3. Safe Environments

4. Transportation Services

5. Disabilities Services

6. Mental Health Services

7. Family and Community Services (FCS)

8. Education and Early Childhood Development Services (ECD)

9. Fiscal Management

10. Program Design and Management (PDM)

11. Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA)

Key to Understand Key to Understand Annual Report to the Public (Grantee only)

◦ Specific criteria required per Head Start Act

Board Minutes (pg 147)

Governing Body Roster (pg 148)

o Specific background (attorney, fiscal, ECD)

Governing Body By-laws

Organizational Chart - Segregation of duties / fiscal

Code of Conduct (pg. 149)

Protocol Questions Protocol Questions

Program Design & Management Document Program Design & Management Document Review Review

Governing Body Interview Governing Body Interview

Evidence that the Board is involved in shared decision-making with the Policy Council / Committee regarding the program

Evidence that Board members understand their roles and responsibilities in the oversight of the program

Evidence that the Board has incorporated new requirements of the Reauthorization of the Head Start Act

Head Start Director

Board of Education / Directors

Policy Council / Committee

Program

&

Students

Determine the purpose of the organization

Select and review the performance of the executive director

Ensure effective organizational planning occurs

Resolve community complaints

Assess the performance of the governing body

Determine new services and monitor ongoing programs and services

Act as a Liaison between the organization and the community

Safeguard the organization’s assets

Provide accountability to members

Fiscal Detection of fraud, misuse, or falsification of fiscal records

Health Animals and / or droppings in food preparation areas,

facilities, playgrounds Mold Unsanitary conditions (staff not washing hands) Significant medical issues with no follow-up

Safety No criminal background checks Imminent danger of electrical shock (bare wire, no plates) Situations creating the possibility of injury (unsupervised

activities) Observation of corporal punishment, emotional or physical

abuse, or humiliation

Expertise in Fiscal Management or Accounting

Expertise in Early Childhood Education and Development

Licensed attorney familiar with issues that come before the Board

Parents of children who are currently, or were formally enrolled in Head Start programs

Individuals with expertise in education, business administration, or community affairs

Having a financial conflict of interest with the Head Start agency

Receiving compensation for serving on the Board or providing services to the Head Start agency

Being employed by the Head Start agency

Observe other governing bodies and policy groups

Organize a staff presentation for the governing body

Visit different aspects of the program

Visit the Early Childhood Knowledge and Learning Center

Review protocol questions and review with Board members and staff

PROTOCOL QUESTIONS AND DISCUSSION

Table Exercise

Discussion GuidelinesDiscussion Guidelines

Governing Body Members and Table GroupSelect and read out loud one of the

Governing Body Member Interview questionsShare your answers

Table RecorderRecord the group’s answers