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LEA Planning Cycle
March 4, 2010
Office of Educational Improvement and Innovation and Office of Field Services
2
Purpose of the Day
• Share Process and Timelines for LEA Planning Cycle and School Improvement
• Become familiar with new AdvancEd’s Goals Management and District Improvement Plan tools
• Review the LEA Planning Cycle Requirements
• Become acquainted with the new LEA tool
• Provide time to use the online system
Current School Requirements
Time line Who
SPR (90) or Education YES! Subset (40)
or
NCA SAR or SA
March 12, 2010 All MDE schools
or
All NCA schools
School Improvement Plan(including Title I Schoolwide or Targeted components)
Due September 1 All schools in any district receiving Title I funds
School time lines
3
NEW!
School level online requirements
4
MDE Schools NCA Schools
School Process Rubrics 90 SPR(90)
Or
Education YES! Subset 40
Standards Assessment Report
(SAR)
Or
Self Assessment (SA)
School Improvement Plan Schoolwide or Targeted Assistance Components
School Process Profile
Upcoming District Requirements
Time line Who
DPR Due: April 1, 2010All MDE districts and
districts not involved in district accreditation
NCA District AccreditationSAR
6 months to 6 weeks prior to QAR visit
or April 1, 2010 whichever comes first
All NCA districts in district accreditation.
District Improvement Plan Due: June 30, 2010 All districts
LEA Planning Cycle Application (LEAPC)
Due: June 30, 2010All districts that complete a Consolidated Application
District time lines
5
NEW!
NEW!
NEW!
District level online requirements
6
MDE Districts NCA Districts
District Process Rubrics (DPR)
District Standards Assessment Report
(SAR)
District Improvement Plan
LEA Planning Cycle Application
District Process Profile
8
Michigan Continuous School ImprovementStages and Steps
DoImplement Plan Monitor Plan
Evaluate Plan
PlanDevelop Action Plan
StudentAchievement
GatherGetting Ready
Collect School DataBuild School Profile
StudyAnalyze Data
Set Goals Set Measurable Objectives
Research Best Practice
9
While the School Improvement Framework provides the vision for school
improvement, a comprehensive needs assessment provides the process to support two of the four stages of the
School/District Improvement Process:
Gather and Study.
10
Continuous improvement model
• Getting Ready• Collect Data • Build Profile
• Data Profile• Process Profile Analyze Data • Data Analysis• Process Analysis• Summary Report
• Set Goals • Set Measurable Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan
A comprehensive needs assessment
Improvement Plan
Gather
Study
Plan
Do
12
District conducts a comprehensive
needs assessment to identify strengths
and challenges District determines Goals and
Measurable Objectives for the
identified need areas Enter the identified Goals and
Measurable Objectives in Goals
Management
13
Continue to complete each Goal. Districts will have to complete a minimum
of 3 Goals After the Goals are completed, district
personnel must “Approve” the Goals for inclusion in the District Improvement Plan and
the LEAPC
Exit Goals Management and re-enter through the
District Improvement Plan to complete the other
required components of the District Plan
14
Submit the District Improvement Plan
for Approval to central office staff
Make modifications, if
requested by your district
After modifications are completed, activate
your LEAPC and select the Goals for inclusion
in that document
15
Districts and schools must collaborate to develop school/district improvement plans to support initiatives based on needs at
both levels
16
ESEA & PA 25OEII
Ed YES! ExternalNCA
DistrictImprovement
Process
Coherent Plan for Improvement
• Common vision• Common language
Continuous Improvement
OSE-EISOFS
Common vision
Alignment
17
http://www.flickr.com/photos/dave_mcmt/281995496/ http://www.flickr.com/photos/dave_mcmt/280013272/ http://www.flickr.com/photos/travelinlibrarian/2497572953/
School A
School C
School B
District Office
CooperationCollaboration
Communication
19
DoImplement Plan
Monitor PlanEvaluate Plan
PlanDevelop Action Plan
StudentAchievement
GatherGetting Ready
Collect District DataBuild District Profile
StudyAnalyze Data
Set Goals Set Measurable Objectives
Research Best Practice
Process cycle for continuous improvement
Setting the context
2020
It’s easier when we all
pull TOGETHER
http://www.flickr.com/photos/steveweaver/2915792034/
21
DoImplement Plan
Monitor PlanEvaluate Plan
PlanDevelop Action Plan
StudentAchievement
GatherGetting Ready
Collect District DataBuild District Profile
StudyAnalyze Data
Set Goals Set Measurable Objectives
Research Best Practice
Process cycle for continuous improvement
22
Continuous district improvement
• Getting Ready• Collect Data • Build Profile
• District Data Profile• District Process Profile Analyze Data • District Data Analysis• District Process Analysis• Summary Report
• Set Goals • Set Measurable Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan
A comprehensive needs assessment
District Improvement
Plan
Gather
Study
Plan
Do
1. District Data Profile
2. District Data Analysis
3. District Process Profile
4. District Process Analysis
5. Summary Report
23
District comprehensive needs assessment
24
District data profile and analysis
District Data ProfileAchievement Demographic
ProcessPerception
Collect & analyze this data set
25
District data profile and analysis
* These reports are recommended, but not required and they are not all encompassing.
26
Comprehensive needs assessment
1. District Data Profile
2. District Data Analysis
3. District Process Profile
4. District Process Analysis
5. Summary Report
27
MDE Districts
District Process Rubrics (DPR)
District process profile
Identifies strengths and challenges in system processes and protocols of practice.
NCA Districts
District Standards Assessment Report (SAR)
28
Handout # 2 District Performance Indicators
MDE district level 19 performance indicators
District process profile
30
District process rubrics & SAR template
Download the District
Process Rubrics or SAR
Word Template for help
preparing your report
offline. You must complete
the District Process Rubrics
or the SAR online.
32
Comprehensive needs assessment
1. District Data Profile
2. District Data Analysis
3. District Process Profile
4. District Process Analysis
5. Summary Report
33
Data Profile and Analysis
Process Profile and Analysis
Summary Report
Goals
StrengthsChallenges
A comprehensive needs assessment
School Comprehensive Needs Assessment
District Comprehensive Needs Assessment
District Comprehensive NeedsAssessment
School Improvement Plans
District Improvement Plans
ISD/RESA Improvement Plans
ISD/RESA Comprehensive Needs Assessment
ISD/RESA Comprehensive NeedsAssessment
SchoolData
Profile
SchoolProcess Profile
DistrictProcessProfile
DataProfile
ProcessProfileData
ProfileProcessProfile
District Process Profile
DistrictData
Profile
Ed YES!Report
40 or 90Indicators
SelfAssessment
Or SAR
MDE NCA
ConsolidatedApplication
Student Achievement
19Indicators
DistrictData
Profile
34
DistrictSAR
System/ESASAR
School Comprehensive Needs AssessmentSchool
ProcessProfile
School Data
Profile
35
It’s all about Goals
School Improvement Plan
LEA Planning Cycle Application
District Improvement Plan
School Process Rubrics (90)/ SAREducation Yes! Subset (40)/ SA
District Process Rubrics/ District SAR
G O A L S MANAGEMENT
36
http://www.advanc-ed.org/mde/school_improvement_tasks/?m2m
Goals management template
Download the Goals
Management
Template for help
preparing your goals
offline. You must
enter your goals in
the online Goals
Management
system.
Student focused goal
Gap & cause for gap
Measurable objective
Strategy
Activities
Fiscal resources
District goals management
37
Goal statement
All students will be proficient in reading.
Goals
student focused
stated broadly
based on data analysis
38
Student goal
Gap and cause for gap
Measurable objective
Strategy
Activities
Fiscal resources
39
District Goals management
When considering the percent of students proficient,
there is a 21% difference between students without
disabilities and students with disabilities as measured by the MEAP; additional data
analysis identifies informational reading as the
primary cause for gap.
Consider
multiple data
sources
40
Gap and cause for gap
Gap
Cause
Student goal
Gap and cause for gap
Measurable objective
Strategy
Activities
Fiscal resources
41
District Goals management
Specific Measurable Attainable Realistic Time-bound
It is critical to
determine how you
will monitor and
measure your
progress as you
begin to plan.
Important!
42
Measurable objective
All students will increase skills in the area of informational reading: the percentage of non-disabled
students proficient on the MEAP will increase from 56% (2007-08) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% (2007-08) to 52% by the end of the 2009-2010
school year.
43
specific
measurable
time boundattainable &realistic
Measurable objective
Student goal
Gap and cause for gap
Measurable objective
Strategy
Activities
Fiscal resources
44
District Goals management
Student goal
Gap and cause for gap
Measurable objective
Strategy
Activities
Fiscal resources
45
District Goals management
Specific Measurable Attainable Realistic Time-bound
It is critical to
determine how you
will monitor and
measure your
progress as you
begin to plan.
Important!
46
Measurable objective
All students will increase skills in the area of informational reading: the percentage of non-disabled
students proficient on the MEAP will increase from 56% (2007-08) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% (2007-08) to 52% by the end of the 2009-2010
school year.
47
specific
measurable
time boundattainable &realistic
Measurable objective
Student goal
Gap and cause for gap
Measurable objective
Strategy
Activities
Fiscal resources
48
District Goals management
Criteria for Strategy StatementBegin each statement with “District staff will...” (and/or which specific group of teachers).Use an action verb of observable behavior which must be done.Write clear, concise statements that describe what you intend to accomplish. (Be specific.)
• Make sure each strategy addresses the issue and connects back to the measurable objective.
• Research and evidence based
49
Strategy
Strategy
District staff will implement effective, research based strategies for informational reading
instruction as a result of district level training.
50
Strategy
Student goal
Gap and cause for gap
Measurable objective
Strategy
Activities
Fiscal resources
51
District Goals management
Criteria for ActivitiesDescribes an adult activity/action (what adults will do to assist students in meeting the measurable objective).
Linked to the strategy statement.
Includes specific steps that include: activity staff responsible timeline for implementation, resources needed funding source and amount monitoring plan and evidence of success.
52
Activities and
Fiscal Resources
are not included
in the LEA
Planning Cycle
Application
Activities and fiscal resources
53
What might be an appropriate activity for this strategy?
Activities and fiscal resources
Strategy: District staff will implement effective, research based strategies for informational reading
instruction as a result of district level training
Definition of the LEAPC
• The LEA Planning Cycle (LEAPC) is the subset of Federally-funded Goals (with embedded Needs), Objectives and Strategies derived from a comprehensive needs assessment
• It is based on the identified needs of the District after assessing achievement trends at the District level and in the schools
The LEAPC Application is…• Required for districts seeking/receiving Federal funds
• Located on the AdvancED site (moved from MEGS)
• Available March 15, 2010
• Due June 30, 2010 along with the Consolidated Application and Title I School Selection application which still reside in MEGS (for a July 1 obligation date)
Overview of the LEAPC
A complete LEAPC Application…
• Must contain 3-5 approved Goals
• Must include a minimum of one corresponding Objective and Strategy for each Goal
• Should only include the Strategies that are budgeted within the Consolidated Application
Overview of the LEAPC
1. Enter Goals Management to create and approve3-5 Goals, Objectives and Strategies
2. Activate the LEAPC online
3. Enter to work on Application
4. Select 3-5 approved Goals, Objectives, and Strategies
5. Add a Comment (optional)
6. Save to continue working at another time
OR
Save and Submit to notify the District’s Field Services Consultant that the LEAPC is ready for review
LEAPC Process
71
Goals Management
Student Goal Statement
Gap & Cause for the Gap
Measurable Objective Statement
Strategy Statement
Activities
Fiscal Resources
A district must enter goals / objectives /
strategies into Goals Management and
approve them in order for them to be available
for the LEAPC
Important!
72
Approval
A district must approve
goals/objectives/strategies
within Goals Management
in order for them to be
available for the LEA
Planning Cycle Application
74
Goals ManagementStudent Goal Statement
Gap & Cause for the Gap
Measurable Objective Statement
Strategy Statement
Activities
Fiscal Resources
Important!
A district must enter goals / objectives /
strategies into Goals Management and approve them in
order for them to be available for the
LEAPC
75
Gap/Cause for Gap Example:
There is a 21% difference between all students and students with disabilities as measured by
the MEAP; GLCE analysis identifies informational reading as the primary cause for
gap
CONSIDER MULTIPLE DATA SOURCESFO
RM
ER
LY
“NE
ED
”Goals Management – Gap/Cause for Gap
76
Neither the process nor the expectation has changed even though the language has changed:
– Needs must always be established first using data
– Goals must always be based on an identified Need (“Gap/Cause for Gap”)
Goals Management – Goal
77
Student Goal Statement
Gap & Cause for the Gap
Measurable Objective Statement
Strategy Statement
Activities
Fiscal Resources
Important!
A district must enter goals / objectives /
strategies into Goals Management and
approve them in order for them to be available
for the LEAPC
Goals Management
78
Specific Measurable Attainable Realistic Time-bound
SMART Objective
It is critical at this point in the process to It is critical at this point in the process to discuss how you will monitor and measure discuss how you will monitor and measure
your progressyour progress
Goals Management – Objective
79
Measurable Objective Statement Example:The percentage of non-disabled students proficient on the MEAP will increase from
56% (2007-08) to 65%
The percentage of students with disabilities proficient on the MEAP will increase from 35% (2007-08) to 52% by the end of the
2009-2010 school year
Goals Management – Objective
80
Student Goal Statement
Gap & Cause for the Gap
Measurable Objective Statement
Strategy Statement
Activities
Fiscal Resources
Important!
A district must enter goals / objectives /
strategies into Goals Management and
approve them in order for them to be available
for the LEAPC
Goals Management
81
Strategy Statement Example:
Begin each statement with“Teachers/Staff will...”
Use an action verb for an observable behavior“…engage in…”
Address the issue and connect back to the measurable objective
“…professional development related to informational reading and differentiated
instruction.”
Goals Management – Strategy
82
Student Goal Statement
Gap & Cause for the Gap
Measurable Objective Statement
Strategy Statement
Activities
Fiscal Resources
Activities and Fiscal Resources are not
included in the LEAPC
Goals Management
83
• Approval of the LEAPC is not approval of any activities or fiscal resources within Goals Management
• Your federally-funded activities and fiscal resources are included in the Consolidated Application for approval
Activities and Fiscal Resources
87
• Once an LEAPC is submitted and is under review by MDE, goals / objectives / strategies can not be edited
• When the application is back to the District, edits can be made as necessary
• Final approved application is archived in a PDF
Editing Goals/Objectives/Strategies
88
• All goals information edited within Goals Management will affect the LEAPC
• If you log-in later to amend your LEAPC, the system to alert you to which goals / objectives / strategies have been edited; you will need to determine what exactly has been changed
Editing Goals/Objectives/Strategies
90
Approved Goals
A District Superintendent or
designee must approve
Goals/Objectives/Strategies
within Goals Management in
order for them to be available
in the LEA Planning Cycle
(LEAPC)
99
Goals Management Lock
When an Application is in a “Submitted” or “Review if Progress” status, the District will
not be able to edit LEAPC Goals information within Goals Management
100
Approval/Modifications
Approved ApplicationA submitted application that does not require any modifications is returned as ApprovedModifications RequiredA submitted application that needs changes before approval is returned to the District Official with specific comments that will describe what is needed for each modification required
Applicants will
receive an e-mail
notification for
every change in
status.
103
Examples of Comments
1. Goals must address what ALL students should be able to know and do
2. Objectives must meet the SMART criteria
3. The budget in the Consolidation Application includes computers but the Objectives/Strategies don’t align
4. The gap analysis does not identify specific achievement data
106
• After an LEAPC Application is approved, the District may need to amend the Application and make changes
• Example: The District receives additional funding and needs to add new Strategies
Amending the Application
111
Questions
Clinton: Cheryl Wyatt cwyatt@ccresa.org Eaton: Cheryl Poole CPoole@eatonisd.orgIngham: Tamara Bashore Berg tbashore@inghamisd.orgShiawassee: Sue Stephens stephens@sresd.orgNCA Questions Reni Araoz raraoz@ncamichigan.orgSchool Improvement Questions: Kathy Miller
millerk@sresd.org
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