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PUNJAI} BOAITD OI.' I'ECI INICAL EDTJCA'I'ION
2t-A, KASilMIIt BL.OCK, AI-LAMA IQIIAL TOWN, t-AIloltljPHONE: 04?.-99260277
( t, I{ O C ti R E lll E N'l' & l\l A I N'l' tt N A N c E S E C T | () N )
TNVI'TA'I'ION'I'O IIII)
PBI-E invites sealed bids from the well reputed bidders having valid and active GST and NTN
Number for Procurement of below mentioned packages for PBI-E, 21-A Kashmir Block, Allama lqbal
Town. Lahore.
---e'd Security (5%t-- - uio ope,ring
estimated value Date & TinteBid licfererrce No Package Name estimated
varue
l.+.
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PBTE /P&M 10312019-20 Sports Uniform 6,80,000/- 34,000t 21.1',t.201911:00 A.M
'fender documents can be obtained from Estate Section of PBTE Lahore after depositing of Rs:
500/.(Non-refundable) in UBL, Allama lqbal Town branch up to 20.11.2019 on submissiott of written
request on bidder letter head. Sealed bids along with bid security in the form of Pay Order / CDR /
Demand Draft / Banker's Cheque favoring "Secretary Punjab Board of Technical Educaiion" should
reach the office of Secretary PBTE on or before 21.11.2019 till 10:30 A.M which will be opened on
lhe same day as per schedule given above in the presence of the bidders / representatives. Purchase
process will be governed under PPRA Rules 2014. Single stage one envelope bidding will be
follcwed. l-his invitation of bid along with bidding docu is also available on PPRA website and
PBTE website
PUNJAB BOARD OF I\L EDUCATION
l__21-A l(ashrnir Block, Allama lqbalTourn Lahore, Pakistan
l'el: 042-99260277
JIt
,lI
o Govt. of the Punjab
Punjab Board of Technical Education
(PBrE)
BIoDING DOCUMENTS
FOR
PnocuREMENT OF SPORTS UNIFONV FON PBTE TO BE
MADE UNDER SINGLE STAGE ONE ENVELOPE PRCCEDURE
2019-20Bid Reference No:
-GnPBTE / P&M/ 03 /2}rs-20
Pacl<age Name:
Method clf Procurement
ast date of issuance of biddinnocumen[s:
Last Date & Time of Receiot of Bids
Opening Date & Time
e one envelopeative Cost basis Least Cost
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Table of Contents
Sr. No.
01.
Description Page No.
Instructions to Bidders 1
o2 Form of Bid 3
03.
ii4 --_
Form For Award ofContract (Contract Agreement) 6
Terms & Conditions of the Contract
t. Scooe of Work2. l)rocurement Procedure ad Method of Procurement
3. Validity of bids
4. Currency5. Govt. Taxes and lransportation Charges
6. Preparation of Bids / ProPosals
7. Availability of Spare Parts
8. llates on the Bid Form
9. Alternative Bids
10. Verification11. Change in Quantity and Place of Delivery
12. l)rovision of Sample
9
13. Acceptance of Arithmetical Errors
l-4. Submission of t3ids
1"5. Manual / Literature16. Opening of Bids
l-7. Evaluation
10
18. Method of Selection of Lowest Evaluated Bidder
L9. Award of Contract and Procurement Order
./u. Kcocat uroer21 . Iiejection of Bids
22. t)acking and Condition of Machinery & t:quipment
11
23. Inspection of Machinery and Equipmc rt24. Comprehensive Warranty / Maintenance25. Payment Mode26. Taxes
27. Penalty
28. lraininq of Staff
12
06. DeliveryFormat of All Securities
1. llid Security2. l)erformanceGuarantee3. llelease of Bid Securitv
13
06. ArbitrationBlack Listing ProcedureCommunication
1,4
0/. Certificate 15
08 ch".kfisi7 euiO"rines tor, ei t IO
l'agc 1 ol'14
I NSTRUCTIONS TO BI DDERS
1.. Single stage one envelope procedure will be adopted.
Z. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed'
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until dulY oPened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidder on the envelope should be written.
6. Bicjs will publically be opened on the exact date and time given in the advertisement in
tne presence of the bidders / authorized representatives who may choose to be present'
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
g. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
allcommunications shallbe made untilthe process has been completed.
9. All bids must be received in the office of Secretary, Punjab Board of Technical Education,
2-1-A, Kashmir Block, Allama lqbal Town, Lahore, within due date and time as mentioned
in the invitation to bid / advertisement'
10. The procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparatlon or delivery of bids'
1.1.. Bidding documents should properly be signed and stamped.
j,2. ltem wrse total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid'
13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work / supply shall be rejected as non-compliance in terms of PPR-2014.
14. No bid will be accepted after closing date and time.
15. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery charges etc. in Pak Rupees.
Name and Signature of Biddelwith official stampDated:
I r if Page2 ofl4
1,6. Evaluation of bid shall be made on accumulative cost basis of complete package,
conforming to the required specification as given in Form of Bid.
t7. Bidders should accept all the terms &conditions of bidding documents and conditional
bid should not be submitted.
18. The Bidder must be active tax payer.
Name and Signature of Bidderwith official stampDated:
Page 3 of 15
Bid FormTo:
Secreta ry
Punjab Board of Technical Education, Lahore.,
21-A, Kashrnir Block, Allama lqbal Town, Lahore.
Tel. No. 042-99260277
Dear Sir
flaving examined the bidding documents the receipt of which is hereby duly acknowledged, for the above Contract,
we, the undersigned, offer to Sports uniform in all respect, in conformity with the specifications in the bidding
documents as per the following price.
(Amount of Grand total in Words
We understand that the purchaser intends to award the contract for all/ any category to the lowest bidder. We will
not clairn any additional cost in respect of aforr:said Sports Uniform due to any variations during the warranty
period. We undertake, if our Bid is accepted to conrplete the Work in accordance within the given time period.
We understand that the process of procuremcnt is governed by PPRA Rules 2014. l-lowever, any additional
condltions specified in the bidding document shall remain applicable.
Dated this ___ day of 2019
Name and Signature of Bidderwith official stampDated:+
F
5r.ll Item name Specification Size
xlLSize
L
Size
MQtv Quoted
brand
Unit rate
inclusive all
taxes
Total
amount withall taxes
1 2 3 4 5 6 8 9 19= (7x9)
1. l'rack suits i-. Trinda best quality2. Kit color: Board Logo
Color green
3. Board logo in whitecircle border
4. Board name withlogo and numberingon back side in whitecolor
50 75 75 200
2. T- Shirts 1. Half sleeve withco lla r
2. Board name withlogo and numberingon back side.
3. Color Same as above
50 75 75 200
3. N ickers 1. Double pockets Standard slze 150
Grand total
t t)agc 4 ol- 14
to_B[FoL AWARD oF coNrRAq (co qAGBEEMENI)
This agreement
2019 at
IS made in the oresence of the witnesses named below on this ,1-,, ^fuqy wr
between PBTE l..ahore (hereinafter called "the Purchaser")
a rrd (hereinafter called "the Supplier")
Whereas the Purchaser invited bids for supply of sports uniform, in all respect, at21-A, Kashmir
Block Allama lqbal Town, Lahore and has accepted a bid by the Supplier for the supply, sports
uniform in the sum of Rs. --------------------(hereinafter called "the Contract Price").
Now this agreement witnesses as follow:
In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selec"cd items etc.
(e) General and special conditions regarding procurement as given in the bldding
00cuments.
This contract agreement as executed between the Purchaser and the Supplier.
The Bid Securitv and the Performance Guarantee.
In consideration of the pavments to be made by the Purchaser to the Supplier as
hercrnafter mentioned, the Supplier herebv covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects wlth the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
rhe poods and services and renlace the defcctivp items therein the contract nrice or such otherL"\- 6vr/u.,
Name and Signature of Bidderwith official stampDated:
(h)
(i)
tl)ase 5 of 14
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration it: accordance with the provisions of Punjab
procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator on the request of contractor.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the vear hereinto before set forth.
Supplier / Contractor
WITNESS:
2,
1.
Name and Si8nature of Bidderwith official stampDated:
Signatu re
Name:
Signature:
Designation:
,
I:'agc (i ol-14
TERMS & CONDITIONS
1.. Sqqp-e- -o-f--)ryq r!
pror.urerire,:nt will be baseo on accumulative cost basis following least cost method.
Brdders must submit brds of all items of a package. Lowest evaluated successful bidder-
wi{i be responsible for delivery of all items at consignee's end in safe and sound
con d ition.
2. Pfogqemglt Procedure and Method of Procurement
Single stage one envelope bidding procedure will be adopted following least cost
method on accumulative cost basis.
3. Validitv of Bids
The bids shall remain valid for a period of 9O days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
_ctu:e_lc-v
Firm and final rates should be quoted in PAK Rupees.
Govt. Taxes and TransportatiA! ghar-99!
The total quoted prtce must be inclusive of all applicable taxes as
per prevailing Govt. rules, duties, transportation, charges etc. in Pak
Ru pees.
4+.
q
Preparation of bids/ Proposals
Proposal I bid must bc PrePared as
documents. The bid / proposal should
a long with ind ex. Se pa rators shou ld be
various documents
per instructions of bidding
be properly page numbered
used for differentiation of
Name and Signature of Bid_der
with official stampDate4
I'age 8 of'15
7. Beles__qdhel9g0_qtgid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill the columns No 8,9 & L0 of the Form of Bid. In case
bidder desires to quote higher specifications, the same should be
provided in the respective columns of the Form of Bid against the
specific item. Country of origin, Brand & Model of each & every
items must be quoted.
8. Alternative Bids
More than one bid I off er / tender of a package will not be
considered frorn the same bidder. Further, alternative bid / bids of
an item / items, shall not be considered.
e. Verfrealie!
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus docurnenls and wrong
information the same would not be considered and the bid shall be
liable to be rejected.
L0. Chglge in Quantil)r and plqqe of Deljvely
Procuring agency can increase / decrease the quantity and delete
any item after recording reason in writing and change place of
delivery at any time during the procurement proceeding.
11. Provj5iol o l$_a[p]g
The procuring agency can demand sample related to sports uniformfor checl<ing the performance of the sports uniform. On satisfactoryperformance of the sample, the bidder will be responsible fordelivery of the same. In case performance of the sample is notsatisfactory the procuring agency can reject the same and reject theoro.
Name and Signature of llidderwith official stampDatecl:
t)age 8 ol- 14
12. Acceplance of Arilhm-etical Errors
In case of discrepancy between the unit
that is obtained by multiplying the unitprice shall prevail, and the total price
bidder does not accept the correction of
rejected and its bid security will be forfeited.
price and the total Priceprice and quantity, the unit
shall be corrected. lf the
the errors, its bid will be
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of "single stage one envelope procedure". All bids must
be received in the office of Secretary, PBTE 2L-A, Kashmir Block
Allama lqbal Town, Lahore, within due date and time as mentioned
in the Invitation to Bid / Advertisement.
14. Manual/ Literature
Ihe bidder is required to submit relevant literature / manuals (in
Urdu or English), along with the bid. (Where are necessary
/applicable). The manual / literature should meet the required
specrfication of the sports uniform.
15. Ope_ning of BidS
Bids will publically be opened by the Procurement Comrnittee ot
pBTE, Lahore in the presence of bidders or their representatives
who may choose to be present, as per date, time and venue
mentioned in the advertisement / invitation to bid'
16. Ev4_luatlon
Evaluation of bids shall be nrad€ on accumulative cost basis of
complete package following least cost method, conforming to the
required specif ication as glven in [:orm of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, and finally the evaluation will be made on accumulative
cost basis.
Name and Signature of Bidderwith official stampDated:
Page 9 of 14
17. Method of Selection of Lowest Evaluated Bidder
Lowest evaluated bidder will be selected on accumulative cost basis
following least cost method of the complete package. The bidder
which meets the required minimum specification, other conditions
mentioned in the bidding documents and having lowest price will be
selected as lowest evaluated bidder.
18. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder. The
contractor must submit performance guarantee within 10 days of
the award of contract. After receipt of performance guarantee,
Procurement Order will be issued.
19. Repqa! Orulef
The contractor must provide sports
of the original procurement order)
Procurement Rules,2014, if asked for.
20. Reiection of the Bid
Bids will be rejected in case of the following:
t.
ii.
iii.
uniform on repeat order (15%
under the provision of Punjab
vii.
Received after due date and time.
Bldding documents are unsigned / unstamped.
The bid rs conditional.
The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
The bid is received by telephonel telexlfax/ telegram/E-mail.
Offering partial scope of work / incomplete bids
Bid Security is not attached with the bid OR lesser in amount
than reouired OR not in favor / name of Secretary PBTE.
lf the bidder is none active tax payer.
Name and Signature of Bidderwith official stampDated:
vlll
21. Packing & Condition of Sports Uniform.
All sports uniform supplied must be in original form / packing.
sports uniform must be genuine, brand new, non-refurbished,
altcred in any way, as pcr required specification, and imported (if
through proper channel.
All
un'any)
t rl ['age 10 of 14
22. !nspection of SPon
i. The inspection or tests shall be conducted at the premises of the
finaldestination.
ii. The procuring agency may reject the delivered items which fail toconform to the technical specification, in any tests or inspection
and the contractor shall re.place the rejected supply / items
within fifteen working days, free of cost.
iii. The PBTE's post-delivery right to inspect, test and, where
necessary, reject the goods shall in no way be limited or waived
by reason of pre-delivery inspection, testing or passing of the
gooos.
23. Comprehensive Warrantv / Maintenance.
Bidders must provide one year free comprehensive onsite
warranty, which must include labor / maintenance / replacement
and any other related service. Warranty period will be started from
issuance of completion certificate on successful delivery and final
inspection to keep the supnlied items functional during the
warrantv period.
Payment MoQe
Pavment will be made through cross cheque after complete delivery
at consigning premises, of the Sports uniform and successful final
inspection. The contractor shall provide all necessary supporting
documents along with invoice for payment.
25. Taxes
PBTE shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
26. PenaltvIn case of late delivery, beyond the period specified in the bidding
documents, a delay penalty @ 2000/- per day shall be imposed on
the supplier up to a maximum of 25 % of the contract amount.
27. Training of the Staff
In case of specified items, supplier will provide necessary training tothe pBTE Staff / faculty. The terms and conditions for such training,
may however, be mutually decided between the PBTE and the
successful bidder, and if so required.
Name and Signature of Bidderwith official stampDated:
24.
2.
Pagcllof14
lXUVEBY
I-he lowest evaluated successful biddcr wili be responsiblc f'or dclivcry,
in all respcct ?r1. places as mcntioned in the Form of tlid in safe and
sound at its own risk & cost within:J0 days of issuancc: of procurcment
order.
l)elivery pcriod can be extended on the written request of the
contractor, giving compelllng reasons for delay in delivery by the
.Amr\otonl er rl hnrifrr\.v, I rverr,,r vurr rv' rrI'
FORMAT OF ALL SECURITIES REQUIRED
1. !!l-!e!s!!v
All bids accompany the bid security as demanded in the advertisernent
/ invitation to bid in the form of CDR / DD I PO / Banl<er's cheque in
favour of Secretary PBTE. ln case of withdrawal of bid after opening ofbids, the bid security will be forfeited.
2. Performance Guara[qq
The successful bidder must furnish to the procuring agency theperformance guarantee @ IO% of the contract amount within 10 days
of award of contract. The performance guarantee can be submitted in
the shape of Bank Guarantee, CDR, DD, and Banl<er Cheque only,
issued by the schedule banl< valid for one year. Perforrnance
Guarantee will be returned after warranty period. ln caso of non-
satisfactory services and non-compliance of procurement order Iprocurement contract in terms of supply of any item I good andquality, the performance guarantee will be forfeited.
3. Release of Bid Securitv
Bid Security of unsuccessful bidders will be released after receipt ofacceptance frorn the successful bidder. Bid Secr,rrity of successful
bidder will be relcased on receipt ol'performance guarantee.
Name and Signature of lli_dderwith off icial s tamp_Delectl
:
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ti I'age 12 of 14
ARBITRATION
In case of any dispute between the procuring
contractor after the procu rement contract, theresolved through Arbitration.
agency , and thedispute should be
BIACK LISTING
The procuring agency ffiay, for a specified period, debar a bidder or
contractor from participating in any public procurement process of
the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental tu the public interest or good practices.
(b) Consistently failed to perform his obligation under the contract'
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
COMMUNICATION
In case of any problem regarding preparation and submission ofbids, Assistant Secretary (Procurement & Maintenance) PBTE may
be contacted on the below mentioned address:
Assista nt Secreta ry ( Procu rement & Ma i ntena nce)
PBTE 21-A, Kashmir Block, Allama lqbalTown, Lahore.
Tel: 042-99260277
Name and Signature of Bidderwith official stampDated:
Pap.e l3 of 14
CERTIFICATE
A. We undertake that our Firm M/s
any Government / Semi-Government Department
Autonomous Bodies in any part of Pakistan.
is not black listed by
/ Agency /
B. We undertake that in case our bid is accepted, the goods to be
supplied under the contract agreement will be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification,
imported (if any) through proper channel.
We have read all terms & conditions and undertake to abide by all
Terms & Conditions mentioned in this Tender Document.
We also hereby categorically confirm that the proposal I bid offered by
us com plies to pa rticu la rs a nd specif ication as given in the Bidd ing
Documents.
E. lt is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the
same items at lowest rate anvwhere in Pakistan.
Name and Signature of Bidderwith official stampDated:
J--fi, - Na4e_andgrgrylsrsf Uictdsr----l ) _-*ltn
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