kfs brown bag contracts and grants

KFS Brown BagContracts and Grants

Wednesday – May 08, 201312:00 – 1:00 pm

6137 McKeldin Library

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Welcome and Introductions

Please welcome some of our KFS Team Members- • Trina Tanner • Cynthia Barnes• Narmada Eriki• Rob Goebeler• Helena Moynahan• Leon Needle• Janice Oakley• Chenise Patterson• Muddu Salem

• Marcelo Casello Partner Lead, Navigator

• Sarah Chastain• Dan Lemus• Kathi Ruffin• Steve Stein

Contact us at kfs@umd.edu

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Objectives

Main objectives for today:

1. Provide a general overview for KFS Contracts and Grants

2. KFS Contract and Grant Account Create Attributes

3. KFS Contract and Grant Account Attributes- New Features, Continuation Accounts, F&A Daily Calculation

4. Object Codes for Cost Transfers – JV’s-Journal Vouchers & PT’s, Payroll Transfers(ST’s – Salary Transfers, more to come)

Contact us at kfs@umd.edu

Contact us at kfs@umd.edu 4

KFS Contracts and Grants Overview

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Account

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Unique seven (7) digit number used to identify a pool of funds assigned to a specific entity or department.

Account Code

Account Description Organization Subfund/Fund Higher Ed

Function/AICPA Account

Type

5295300 TRAN:DTRT07G0057

1320701ENGR-Civil and Environmental Engineering

433100 – Restricted, C&G Federal

43 - Current Funds Restricted

0202-Individual & Project Research

022-Individual & Project Research

20 Research - On

The first digit of the Account corresponds to the ledger code. Account numbers in KFS will consist of the 6 digit FRS Account with a 0 at the end. Accounts are defined under the organizational hierarchy through a “Reports To”

Organization. Account attributes are assigned to accounts for further categorization.

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Contracts and Grants – Acct 5299300

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Contracts and Grants Account Details

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Account Responsibility

Contact us at kfs@umd.edu

KFS Accounts are assigned individual roles that define account responsibility. These roles guide routing in workflow.

Role DescriptionFiscal Officer Responsible for the fiscal management of the account and ensures financial transactions

are compliant with university policies and procedures. Will approve most account transactions for the selection of e-docs that route to the fiscal officer for approval. Account approvals can be delegated to staff. Delegation can set up by type of transaction and dollar amount.

Account Supervisor Oversees the management of the account at a higher-level than the Fiscal Officer, but rarely receives any direct requests for approval. The Account Supervisor cannot be the same as the Fiscal Officer or the Account Manager. There is no workflow responsibility assigned to this role in KFS.

Account Manager Responsible for ensuring that funds are spent and managed according to the goals, objectives and mission of the organization, to ensure that the funds are being spent according to a budgeted plan and that the allocation of expenditures is appropriate to the function identified for the account. The Account Manager and Fiscal Officer can be the same person.

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Account Responsibility

Contact us at kfs@umd.edu

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Account Description

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Contracts and Grants, ICR, CFDA, PI

Contact us at kfs@umd.edu

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Indirect Cost Recovery Rate Inquiry

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Contracts and Grants Cost Transfers

KFS Brown Bag Series: 2013-04-24 12.00 KFS Brown Bag Series - What_s New With JVs in KFS_.wmv

Payroll Transfers = KFS Salary Transfers (ST’s)Stay Tuned More to Come

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Object Codes

Contact us at kfs@umd.edu

The FRS Sub Code will convert to the KFS Object Code and remain the same.

FRS Sub Code

1013 Exempt Staff Expense

KFS Object Code

1013 Exempt Staff Expense

0150 Late Registration Fee Revenue

0150 Late Registration Fee Revenue

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February 27, 2013 – Welcome to KFS! March 13, 2013 – KFS Chart of Accounts and Workflow March 27, 2013 – KFS Vendor Maintenance April 10, 2013 – KFS Requisitions – April 24 – What’s New With JVs in KFS? May 1, 2013 – KFS Requisitions REPLAY – Webinar ONLY

May 8, 2013 – KFS Contracts and Grantshttps://www1.gotomeeting.com/register/314794904

May 22, 2013 – KFS Capital Assetshttps://www1.gotomeeting.com/register/362003752

June 5, 2013 – What’s New With DVs in KFS?https://www1.gotomeeting.com/register/557392177

June 19, 2013 – KFS Reportinghttps://www1.gotomeeting.com/register/404876504

July 10, 2013 – KFS Receivinghttps://www1.gotomeeting.com/register/281267849

Contact us at kfs@umd.edu

Brown Bag Series DatesThe Kuali Financial System (KFS) will replace FRS in the Fall of 2013. If you are a current user of FRS and would like to know more about how KFS will change financial processing for the university, join us for the KFS Brown Bag Series.  These informal one-hour sessions will be held every other Wednesday and will feature knowledgeable VPAF representatives talking about key features of KFS.

All meetings are scheduled from 12–1:00 pm in 6137 McKeldin Library** Dates, locations and topics subject to change

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Contracts and Grants Brown Bag

Previous Brown Bag Series links:

2013-03-13 12.00 KFS Brown Bag Series - Chart of Accounts and Workflow.wmv

2013-04-24 12.00 KFS Brown Bag Series - What_s New With JVs in KFS_.wmv

2013-05-01 12.17 KFS Brown Bag Series - KFS Requisitions REPEAT.wmv

2013-03-27 11.56 KFS Brown Bag Series - Vendor Maintenance.wmv

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QUESTIONS?

Contracts and Grants Brown Bag

Contact us at kfs@umd.edu

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We are working on a KFS website. In the meantime …

Contact us at kfs@umd.edu

… Check out updates to the VPAF KFS page …

http://vpaf.umd.edu/kuali/index.html

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For additional information regarding this presentation, please contact:

Helena Moynahan (301) – 405-2615 hmoynaha@umd.edu

Contact us at kfs@umd.edu

Contact Us

Leanne Petersen (301) – 405-3020 lpeterse@umd.edu

THANK YOU FOR ATTENDING TODAY!