keys to building effective property management solutions in 11i richard byrom oracle applications...

Keys to building effective Property Management solutions in 11i

Richard Byrom

Oracle Applications Consultant

UKOUG Financials SIG – 14th September 2004

• Property Management Processes• The Oracle 11i Property Management Solution• Implementation Issues• Useful Links• Questions and Answers

• Property Management Processes• The Oracle 11i Property Management Solution• Implementation Issues• Useful Links• Questions and Answers

Agenda

Attract TenantsProperty Management• Administer Leases

• Manage Contracts

• Manage Occupancy

Collection

Payment

Manage Construction• New Malls

• Tenant Improvements

Cost Recoveries

Analyze

Property Management Processes

Employees

LeaseTracking

PropertyManagement

Receivables Billing

Schedule

Payables PaymentSchedule

Purchasing

JobCosting

(Projects)

Commitments

Time &Expense

Exp

ense

Rep

ort

s

EDI outbound

Su

pp

lier

In

voic

es

Assets

Capital Costs

Purchasing, Non Project

CIP & Assets

GeneralLedger

Post Revenue

Post SupplierExpense

Post Cost Distribution

Cost Recovery

Invo

ices

Po

stD

epre

ciat

ion

& A

sset

Co

sts

Property Management Solution

Landlord & Tenant Processes

Strategic PropertyDecisions

Utilize Space

Administer Terms & Conditions

Allocate/Recover Costs

Real Estate Systems

HR Systems

Executives/Accounting

Landlords/TenantsContractors

Legal

Property Assignments Agreements

Property Manager in 11i

• CAD integration• Land & Buildings• Bldg Life Cycle• Asset, Projects, Treasury

• CAD integration• Land & Buildings• Bldg Life Cycle• Asset, Projects, Treasury

Property Definition

• People• Tenants• Assets• Projects• Time dimension: past & future

• People• Tenants• Assets• Projects• Time dimension: past & future

Assignments

• Lease abstract– Options, Dates, Milestones– Proration, FASB 13 accounting– Integration with Oracle Payables & Oracle Receivables

• Index Rent• Variable Rent

• Lease abstract– Options, Dates, Milestones– Proration, FASB 13 accounting– Integration with Oracle Payables & Oracle Receivables

• Index Rent• Variable Rent

Agreements

Implementation Issues

• Business Case needs to be established• Implementation Timing• Data Take-on and Interfaces• Lease Agreement Documentation• Mix of Receivables/Payables• Recoveries interface to GL.• Reports

Useful Links

• http://otn.oracle.com/documentation Download the Oracle Documentation CD’s from 11.5.9 back to version 11 – here you will find the Property Manager User Guide.

• http://www.solutionbeacon.com/tools _vision.htm Access the Publicly Accessible 11i Vision Instance at this site which contains some examples of how Property Manager should be implemented.

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Speaker Information

Name : Richard Byrom

e-mail : richard@richardbyrom.com

Web Sites :

http://www.richardbyrom.com

http://www.oracleappsblog.com