jtc event 2012 - provincial microsoft license renewal - edna dach, dave hauschildt & emily...

Microsoft Licensing Update

Welcome and Introductions

Edna DachEducation Manager

School Technology Branch

Dave HauschildtSenior Manager

Standards and Strategic RelationshipsSchool Technology Branch

Emily DaubertProject Coordinator

School Technology Branch

History of the PML and OS/eCAL

• The original PML and OS/eCAL agreements were created in 2006• It was the first Provincial Framework Agreement in Canada

– Set the stage for other Provinces and countries around the world– First user-based agreement of its kind for K-12

• Licensing was moved to an FTE count from a device model

The Next PLM and OS/eCAL• The new agreement must be signed by May 31, 2013• Focus group has met and discussed what should be included in the

next agreement• Our purpose today is to determine what you need in your schools

• Focus group• Consultations

with ministry teams

• RFP drafted

December 2012

• RFP gone out • Presentation to

the Ministry

January 2013 • New agreement

signed• Deployment plan

strategized and communicated

May 2013

Additional Microsoft Discussions• The agreement is no longer just about licensing• There are now five components to the agreement that we are

discussing with Microsoft• Questions to consider:

– Are the programs we’re looking at relevant? – How can it be implemented in your school? – What are we missing? – How can we further add additional efficiencies?

Digital Access Strategy

Dual Course Accreditation

IT Service Optimization

Partners in Learning

PML and OS/eCAL

- Shape the Future

- Microsoft IT Academy

- Microsoft Certifications

- Shared Services model development

- Set of resources designed for teachers to leverage technology in the classroom (Link)

- Software for schools

- Microsoft Office Home Use Program

- Office 365

Additional Microsoft Licensing Components

Licensing Options

Current Agreements Future Options

Microsoft Office Professional Office 365 “Plan A3”

Windows Operating System Home Use Program for OS or students

Enterprise CAL Suite Parent Licensing Program

Based on an FTE countAbility to license incremental products through a parallel agreement

Home Use Program for FTE employees (only for Office)

IT Academy and Microsoft Certification Exams

What are the “Must Haves” and the “Nice to Have” Options? • Each table has a piece of paper with the different options available

for the next licensing agreement• Mark an “X” beside options that you consider a “Must Have” and are

non-negotiable• For the remaining items, mark by priority what you feel is a “Nice to

Have” option– Start with #1, then go on to options that are less of a priority

Option “Must Have” or “Nice to Have”?

Office 365 Plan A3 X

IT Academy 2

Parent Licensing Program 1

Home Use Program 3

What the Focus Group Said• Everything that’s included with the current agreement is a “Must

Have” and non-negotiable• Office 365 Plan A3 is a “Like to Have”, but may not be for some

jurisdictions who have Google Docs• There is value in having a Provincial licensing agreement as it:

– Develops consistencies and standards– Gives smaller districts an opportunity that they may not have been able to

afford before– Any licensing option that lessens the burden, financially and

administratively, is a good thing• Student licensing is a priority (BYOD)• Jurisdictions need a clearer deployment model

Next Steps• If you have any additional thoughts or questions, please contact us

directly (emily.daubert@gov.ab.ca)• We will take your suggestions back to Microsoft and develop the next

version of the licensing agreements

Thanks!