jill emery, head of acquisitions the university of texas @ austin & in absentia: dana walker,...
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Jill Emery, Head of AcquisitionsThe University of Texas @ Austin
&In absentia: Dana Walker, Head of Acquisitions
University of Georgia Libraries
Anti-Acquisitions Librarians In the Era of Economic
Downsizing
Core Collection DevelopmentCore building is positive
Helps develop flexibility
Can be subject based
Can be publisher based
Allows for annual review process
Develop Disapproval PlansMore granular selection
Consider separating out slip (e-notification) plans
Base material receipt on end processing provided
Consider Moving Standing Orders to Approval ProcessingOver 40% of domestic
North American/UK current standing orders can arrive fully processed
Helps catch duplication
Helps consolidate foreign collections
Patron Driven Monograph AcquisitionsBook vendors
expanding selection systems to provide patron selection of both print and electronic books
E-Book vendors mostly there
Need to set thresh- holds for purchase and cost
Patron Driven Article AccessMoving into document
delivery vs. subscription
Age of the article is here
Aggregated article access
Lurking in the Background: Print-on-DemandCampus bookstores
moving towards print-on-demand
Some vendors using print-on-demand to fill current academic orders
Just-in-time replacing just-in-case
From Patron Driven to Patron ReadyStandards make it
happen
Inter-operable networked vendor systems & ILS’ continue to improve
MARC works well in brief form
Training the Anti-Acquisitions StaffChoose early adopters
Build on existing skills & interests
Create partnership between in-house staff & vendor staff
Build buy-in through recognition & appreciation
Managing Journal Cancellations at the University of GeorgiaIn 2008, UGA Libraries faced with 1 million dollar
materials budget shortfall
Ultimately cancelled 700 journals valued at $650,000
Renegotiated several large publisher packages to reduce overall spend
Instituted selective pay-per-view
How To Begin?Gather list of our subscriptions with fund code data and
pricing data
Merge usage statistics data with subscription data for cost per use
Gather cancellation restrictions from large publisher packages
Gather ISI impact factor and aggregator availability data
Subscription Data
Subscription data exported from periodical agent’s website
All print journals and electronic journals (including packages) sourced through our agent
Able to use agent provided package data to identify non-cancellable titles
Usage DataUGA is lucky to have a full time staff member devoted
to gathering usage statistics
The Serials Department also has a staff member with programming skills
Most difficult task was merging usage data with subscription data using ISSN as match point
ChallengesBiggest challenge was matching ISSN’s for merging
subscription/payment data, usage data, and ISI impact factor
ISSN data varies from publisher to agent to library ILS system
Ended up creating a “family” of ISSN’s for each journal to facilitate data matching/merging
What We LearnedWe were unprepared to effectively manage/harvest
required data on demand
We could make better use of our data in a web based application
Spreadsheets are static – we needed to provide mechanism for interaction between Serials staff and Collection Development staff for future cancellation projects
The Journal ListThe “Journal List” is our effort to consolidate
information about our subscriptions from a variety of sources.
Bits and pieces of data are harvested from our orders, from our bib records, from our vendors, our link-resolver, and from our usage data.
They are crunched, massaged, linked, and coerced together using a variety of WinPerl programs and an online web interface.
The Journal List can do the following
Locate “child” or “parent” ordersGroup orders paid on specific fundsGroup orders controlled by specific SelectorsDesignate an order to be CanceledJump from an order to FirstSearchJump from an order to the Online CatalogJump from an order to the Electronic Journal ListSee usage dataCreate notes about a titleSee cost information
Future DevelopmentLicense Abstracts Project - Having the experience of creating the Journal List, the idea of digitizing our license info, and abstracting portions into a database seemed feasible. After some preliminary testing and planning, the experiment was begun on January 14, 2010 and the License Abstracts Project was born.
License Abstracts ProjectOr what is commonly known as an ERMUGA has purchased but never implemented a
commercial ERMBiggest deterrent for ERM implementation was lack of
digitized license informationHave added database records to our Journal List Programmer will set up facility to scan existing licenses
into PDF documents and simultaneously abstract select license terms
This license data will be linked to journal/database records in the Journal List
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