it tools and services - sesko · iec itnet - access • nc presidents, secretaries and assistant...

INTERNATIONAL

ELECTROTECHNICAL

COMMISSION

Jan-Henrik

TiedemannIEC Community Manager

SESKO-IEC

Training WorkshopHelsinki, September 2017

IT Tools and Services

• Design new and improve IEC tools

• International workshops and training

• Full IT support to IEC community

• IEC websites and web store

• Small IT team in the Geneva CO

New

• ITnet Information Network https://itnet.iec.ch

• Public Commenting www.iec.ch/comment

• IEC Training Workshops

• New e-tech website iecetech.org

• IEC Project Management and Submission

Forms

IEC ITnet

• IEC IT Information Network

• regular IT project updates

• IT related activities within the IEC

• encouraging comments and discussion

IEC ITnet - access

• NC Presidents, Secretaries and Assistant

Secretaries

• TC/SC Chairs, Vice Chairs

• TC/SC Secretaries and Assistant Secretaries

• CA System Chairs and Secretaries

• CTS reference group

itnet.iec.ch

IEC ITnet

Public Commenting

• Request by WTO and EU

• Public can create login on IEC website

• IEC CDV available for comments

• Comments sent to National Committees

for a use in the Mirror Committees

• NCs have no obligation to use comments

General public

Public CommentingProcess User - NC

Public Commenting

• Outreach to stakeholders in the country

• Support national mirror committees

• Find new experts in the country

• Find new fields of national interest

• No obligation to use or answer comments

Advantages National Committee

Public Commenting

Public Commenting

Public Commenting

Training and community outreach40 Regional Training Workshops 2014 - 2016

e-tech website iecetech.org

New SystemIEC Project Management

1906 1996 2016

paper in envelopes files per mail

online files

IEC Project Management

User Interface (Submission forms)

Project Management

Workflow Engine

Modern Database Architecture

IEC Project Management

Create and manage projects online,

online circulation of files,

aware of project status anytime,

receiving reminders and warnings,

facilitates reporting to SMB,

-> Saving time, less room for errors

Benefits for TC/SC Officers

IEC Project Management

during the IEC General meeting 2015,

during the IEC Training Workshops,

in IEC ITnet,

here at the workshop.

Introduced to IEC Community

Ongoing Work

Business validation in weekly workshops with Technical Department,~300 different business paths to be validated for workflowsmigration of databases (change of systems with ongoing business projects),

-> Foundation for IEC innovative projects

Technical Department with IT Department

Foundation for IEC innovative

projects

Workflow Engine

Back-Office

Building the foundation for

IEC Innovation Projects

IEC Innovation Projects

Future

Collaborative

Standards Development

and Business Platform

Project

Management

IEC Project Management

Integration in myIEC

TC/SC Officers using the new

system

• IEC is providing a Projects & Publications

Dashboard for TC/SC Officers (Secretary,

Assistant Secretary, Chairman, and Vice-

Chairman). This dashboard will be

accessible in myIEC

• http://www.iec.ch/myiec

Project Dashboard

If the

Secretary

has a role in

several TCs.

they can be

selected

here

Several search

fields can be used

for projects

Extractions

(Excel, PDF,

Print) are

available here

Overview on projects with their

status

Project late (red)

Action deadline

on project

Action on

project

Less then seven days for action: orange

Action date passed: red

Create a project

Create IS, TR, TS, PAS, or PWI

NP – New Work Item Proposal

The NP Submission Form resembles the NP Word

Document Cover page used by Secretaries at present.

In all Submission Forms, three actions are available:

Save As Draft Save the form and come back later for submission

Submit Submit the form to IEC Central Office

Cancel Cancel your current action and come back to Project dashboard

DTR – Draft Technical Report

The DTR Submission Form resembles the DTR Word

Document Cover page used by Secretaries at present.

Publications Dashboard

If the Secretary has

a role in several

TCs. they can be

selected here

Several search

fields can be used

for projects

Extractions (Excel,

PDF, Print) are

available here

Review Report actionStability Date

Review Report – Select Report

Review Report example to revise a

standard

Proposer submitting new project

A proposer can submit an International Standard project (IS) or a Technical

Specification (TS).

How IEC Central Office will now manage

projects and publications ?

IEC Central Office will have a new BackOffice to manage the IEC data:

• Working Documents

• Projects

• Editing

• Publications

• Statistics on project and publications

IEC Technical Department having an overview on all IEC standards in the production chain.

Benefits

• Replacement of internal folders and emails by structured information in IEC Project Management DB: => by Project / Stage Code / Action

• Clear indication on the expected action by the TC/SC Secretaries is shown on their dashboards

• Better follow-up of late actions, by highlighting them on the dashboards

Benefits

• Automated completion of actions whichare not performed in due time

• Most of the content of the forms is

retrieved from the database

• Data validation is included in the forms,

to prevent inappropriate data entry

• Harmonization of the cover pages

content and layout

Information on New IT System for

IEC Project Management

IEC circulated an AC with all the information relative to this new system:

AC/28/2016

New IEC Standardization Project Management system

Basic IEC IT Services & Tools

IT Helpdesk

I have a question…

• IT Helpdesk first contact for community

• Support and project request centralized

• Accessible per mail:

helpdesk@iec.ch

IT Helpdesk

Direct reply per mail:

Accessible per IEC Helpdesk portal:

https://helpdesk.iec.ch/portal

IEC Website www.iec.ch

Free available information…

myIECyour personal workspace

myIEC

• Bookmark www.iec.ch/myiec

• Customize it

• Use it to save time

Live demo of IEC Tools

www.iec.ch/myiec

TC/SC Dashboard

• Find committees with the Dashboard finder

43

Expert Management System (EMS)

44

• NCs can create and

manage experts in this

database

• They give access

rights & permissions to

the Committees,

PT/MT/WG and Voting

& Commenting rights

• Features include:

statistics on experts by

NC, membership

information, etc.

• Experts can now

directly update their

personal details

Collaboration Tools Suite (CTS)

45

Access rights and

login for experts

are granted by the

National

Committee (NC)

Access rights and

login for Secretary,

Chairperson and

Convenor are

maintained by IEC

Collaboration Tools Suite (CTS)

• Every IEC Committee, PT/MT/WG has a

web space with access for Committee

Officers and Experts

• Features include: distribution of

documents, discussion forum, tasks,

etc.

• Experts can also upload documents

and create folders

46

Meeting Registration System (MRS)

47

-> Log-in to have a look at the open meetings.

Meeting Registration System (MRS)

• Automatic validation of:

• TC/SC and Liaison officers for plenary sessions

• Experts in their WGs

• TC/SC Secretary validates registration of

• Experts who want to join PT/MT/WG meetings below the same TC/SC

• National Committee validates all other registrations of national experts

48

Electronic Vote & Comment

49

Patents Database

• List of IEC patent declarations

received by IEC

http://patents.iec.ch

Common Data Dictionary (CDD)

• common repository of concepts for all

electrotechnical domains

• methodology and the information model

of the IEC 61360 series

• freely accessible from the IEC Webstore

CDD Scope

• unambiguous identification of classes and properties, and their relationship

• commonly accepted terminology and definitions based on accepted sources such as IEC International Standards, other International Standards, industry standards or those from public authorities

• hierarchies of concepts enabling users to characterize their products and services appropriately

• conditions and constraints providing background information and side-conditions on values of characteristics

• technical representation of concepts including units and data types and their identification

CDD Features

• version control, maintained for each entity (class, property, enumeration, document), with the possibility of saving current, new and revised versions, and of consulting version history

• language variants, with language-sensitive fields for preferred, synonymous and short names, definition, notes, remarks and value meaning

• export facilities (Excel)

• bulk upload of proposed items

• automated quality checks on proposals

CDD Features

• provides semantics for machine-to-machine communication

• avoids misunderstandings and non-conformance costs resulting from voids in common understanding

• complements the work of Electropedia, the IEC online electrical and electronic terminology database, in the field of machine-to-machine communication

• sets up the basis for successful communication between applications internally and externally

• introduces new types of standards, namely database-centric standards that primarily address machines (i.e. software applications that control the machines or help humans managing machines)

Web conferencing with GoToMeeting

• Screen-sharing tool designed to make

on-line meetings easier for you

• Work with anyone anywhere by inviting

up to 50 different e-mail participants

• IEC staff is in charge of hosting the

meeting

55

IEC Tools for National Committees

helpdesk@iec.ch for more information

• Free for NCs

• Hosted at IEC

Expert Management System Collaboration Tools

More tools planned

IEC Tools for National Committees

Using the IEC tools

And of course:

TEST

INTERNATIONAL

ELECTROTECHNICAL

COMMISSION

Jan-Henrik

TiedemannIEC Community Manager

SESKO-IEC

Training WorkshopHelsinki, September 2017