information processing for lawyers

(for Lawyers)

Information Gathering& Processing

Ernest Svenson

Who is this guy?

Ernie SvensonBigLaw - 20 yrs

Solo Practice - 6 yrs

ErnieTheAttorney.net

PDFforLawyers.com

PaperlessChase.com

@ErnieAttorney

Digital Signatures are easy to make

Twitter

Who is he, really?

The illiterate of the 21st century will not be those who cannot read and write, but those who cannot learn, unlearn, and relearn.”

—Alvin Toffler

“

We don’t have information overload; what we have is “filter failure.”

—Clay Shirky

“

Key PrinciplesOld media is strugglingGathering v. ProcessingFiltering is critical

Old MediaMass Media (v. Tailored info)Expensive: produce/distributeContent exists to sell ads

(not to inform consumers)

Traditional media is in trouble

Mass media

Customer can have any color car he wants as long as it’s black.”

—Henry Ford

“

Traditional Media(in trouble)

Amazon Now Selling More Kindle Books Than Print Books

Newspapers in peril

New Orleans Times Picayune to limit printing to three days per week

Mario Tama/Getty Images - The New Orleans Times-Picayune, seen in 2010 during the Deepwater Horizon oil spill, will only print three days a week come fall

Trusted sources?

Print MediaEncyclopedia BritannicaNew York TimesSeattle Post IntelligencerRocky Mountain NewsHarvard Law Review

Broadcast MediaNBCCBSABCCNN

New MediaDigital = quick creationDigital = fast distribution Content created by consumersCrowdsourcing replaces editors

Google Search I’m Feeling Lucky

Traditional Media(turns to bloggers)

It’s now 2012 (but who’s counting?)

Twitter

"I just watched a plane crash into the hudson riv in manhattan".”

What’s happening?

Manolantern

Osama Bin Laden Camp in Abbottabad

“Helicopter hovering aboveAbbottabad at 1 am (is a rare event)”

What’s happening?

@ReallyVirtual

#CNNfail: No coverage of Iranian Election

Key PrinciplesOld media is strugglingGathering v. ProcessingFiltering is critical

Informationprocessing

Information Processing Factoid

Year Task Time20032010

Genome Sequencing 10 yrsGenome Sequencing(if done today)

1 week

Inform

OrganizeArrange

Facts

ResearchGather

Discover

Inspire

Story

Bad info handlingmay cause death

‘O’ Ring Problems

Flight Date Temp °F Erosion Blow-by Damage Index

1 Apr. 1981 66° 0

2 Nov. 1981 70° 1 4

3 Mar. 1982 69° 0

5 Nov. 1982 68° 0

6 Apr. 1983 67° 0

41-B Feb. 1984 57° 1 4

41-C Apr. 1984 63° 1 2

51-A Nov. 1984 67° 0

51-C Jan. 1985 53° 3 2 11

51-D Apr. 1985 67° 0

61-C Jan. 1986 58° 1 4

‘O’ Ring Problems

Flight Date Temp °F Erosion Blow-by Damage Index

2 Nov. 1981 70° 1 4

3 Mar. 1982 69° 0

5 Nov. 1982 68° 0

6 Apr. 1983 67° 0

51-A Nov. 1984 67° 0

51-D Apr. 1985 67° 0

1 Apr. 1981 66° 0

41-C Apr. 1984 63° 1 2

61-C Jan. 1986 58° 1 4

41-B Feb. 1984 57° 1 4

51-C Jan. 1985 53° 3 2 11

‘O’ Ring Problems

0

3

6

9

12

15

70° 69° 68° 67° 66° 63° 58° 57° 53°

ErosionDamage

Temp °F

Information ? Store

Review Later?

3. Monitor status

2. Flag for follow up

1. Flag as important

What is Paperless?(can you eliminate completely?)

1. No Paper

2. Devoid of paper as much as possible

3. Key information stored digitally

4. Ability to work with key information anywhere, anytime

Four Definitions

ScanSnap Advantages

1. Solid hardware

2. Duplex

3. Doc feeder - 50 pages

4. Comes w/ great software

Format

PDFforLawyers.com

Acrobat

Widely usedFull-featured for lawyersBut not cheap

PDF Pen

CheaperOCRMac FriendlyiCloud

Paperlesschase.com

Digital Signatures

How to create?1. Scan in signature2. Erase background3. Import to Word, Acrobat

Key PrinciplesOld media is strugglingGathering v. ProcessingFiltering is critical

Filter by ...RelevanceTrustworthinessTimelinessLocation

2

Hawkins - LexisNexis CasemapFile Edit View Insert Records Reports Tools

FactsDate & Time Fact Text SourceMon 12/01/2003 Hawkins promoted to Anstar Biotech

Industries VP of SalesInterview notes

Tue 11/15/2005 Hawkins turns 51 Depo. Philip Hawkins 56:11-23

Sat 07/30/2005 Hawkins demoted to sales manager Depo. Philip Hawkins 24:18

Thu 08/11/2005 Hawkins transferred to ABI office in Fresno Depo. Philip Hawkins 43:18

Hawkins - LexisNexis CasemapFile Edit View Insert Records Reports Tools

FactsDate & Time Fact Text SourceMon 12/01/2003 Hawkins promoted to Anstar Biotech

Industries VP of SalesInterview notes

Tue 11/15/2005 Hawkins turns 51 Depo. Philip Hawkins 56:11-23

Sat 07/30/2005 Hawkins demoted to sales manager Depo. Philip Hawkins 24:18

Thu 08/11/2005 Hawkins transferred to ABI office in Fresno Depo. Philip Hawkins 43:18

Wed 05/11/2005 Hawkins receives performance review from William Lang. Is rated #1 “Outstanding”

Hawkins performance review

Hawkins - LexisNexis CasemapFile Edit View Insert Records Reports Tools

FactsDate & Time Fact Text SourceMon 12/01/2003 Hawkins promoted to Anstar Biotech

Industries VP of SalesInterview notes

Tue 11/15/2005 Hawkins turns 51 Depo. Philip Hawkins 56:11-23

Sat 07/30/2005 Hawkins demoted to sales manager Depo. Philip Hawkins 24:18

Thu 08/11/2005 Hawkins transferred to ABI office in Fresno Depo. Philip Hawkins 43:18

Wed 05/11/2005 Hawkins receives performance review from William Lang. Is rated #1 “Outstanding”

Hawkins performance review

Tue 07/15/2005 Hawkins makes derogatory remarks about Linda Collins to Karen Thomas

Interview notes

Hawkins - LexisNexis CasemapFile Edit View Insert Records Reports Tools

FactsDate & Time Fact Text SourceMon 12/01/2003 Hawkins promoted to Anstar Biotech

Industries VP of SalesInterview notes

Tue 11/15/2005 Hawkins turns 51 Depo. Philip Hawkins 56:11-23

Sat 07/30/2005 Hawkins demoted to sales manager Depo. Philip Hawkins 24:18

Thu 08/11/2005 Hawkins transferred to ABI office in Fresno Depo. Philip Hawkins 43:18

Wed 05/11/2005 Hawkins receives performance review from William Lang. Is rated #1 “Outstanding”

Hawkins performance review

Tue 07/15/2005 Hawkins makes derogatory remarks about Linda Collins to Karen Thomas

Interview notes

Hawkins - LexisNexis CasemapFile Edit View Insert Records Reports Tools

FactsDate & Time Fact Text Source

Mon 12/01/2003 Hawkins promoted to Anstar Biotech Industries VP of Sales

Interview notes

Tue 11/15/2005 Hawkins turns 51 Depo. Philip Hawkins 56:11-23

Sat 07/30/2005 Hawkins demoted to sales manager Depo. Philip Hawkins 24:18

Thu 08/11/2005 Hawkins transferred to ABI office in Fresno Depo. Philip Hawkins 43:18

Wed 05/11/2005 Hawkins receives performance review from William Lang. Is rated #1 “Outstanding”

Hawkins performance review

Tue 07/15/2005 Hawkins makes derogatory remarks about Linda Collins to Karen Thomas

Interview notes

Depositionof

Philip Hawkins

Affiliated Reporting

01/16/2009

24

When did you first learn that your job status would be changing?

I think it was at the end of July in 2005. It was on a Saturday,which I remember because I was trying to leave town to joinmy family on a vacation and that’s when Bill Lang came to my office and gave me the news

Q.

A.

What was your role at Anstar Biotech when you first startedworking there?

Q.

A. Initially my role was to be sales manager. I had met Bill Langwhile touring the Converse Chemical Lab in Bakersfield. Thatwas in December of 2002, as I recall.It was about a month later that he offered me the sales managerposition, and I accepted right away. I didn’t start until a few days later, though.

What was your working relationship like with Bill Lang when youfirst started at Anstar?

Q.

A. We got along great. Bill was an easy going guy, for the most part and he didn’t micro-manage things. He expected peopledo work hard and bring in the results, but that was it. Also, astime went on I found out that he was an avid fisherman and so was I so we kind of bonded on that front. We talked abouttaking a fishing trip together, but never got around to making ithappen.

How long had you been VP of sales?Q.

I was promoted in December of 2003, on the first of the month A.

Organizing Case FactsCull

–from documents–from witnesses

Tag–to documents–to people–to issues

Preparing WitnessOutlines

Hawkins - LexisNexis CasemapFile Edit View Insert Records Reports Tools

FactsDate & Time Fact Text SourceMon 12/01/2003 Hawkins promoted to Anstar Biotech

Industries VP of SalesInterview notes

Tue 11/15/2005 Hawkins turns 51 Depo. Philip Hawkins 56:11-23

Sat 07/30/2005 Hawkins demoted to sales manager Depo. Philip Hawkins 24:18

Thu 08/11/2005 Hawkins transferred to ABI office in Fresno Depo. Philip Hawkins 43:18

Wed 05/11/2005 Hawkins receives performance review from William Lang. Is rated #1 “Outstanding”

Hawkins performance review

Tue 07/15/2005 Hawkins makes derogatory remarks about Linda Collins to Karen Thomas

Interview notes

Search

Linked People, Documents, etc.

Linked to Issues...

Advanced Search

Hawkins - LexisNexis CasemapFile Edit View Insert Records Reports Tools

FactsDate & Time Fact Text SourceMon 12/01/2003 Hawkins promoted to Anstar Biotech

Industries VP of SalesInterview notes

Tue 11/15/2005 Hawkins turns 51 Depo. Philip Hawkins 56:11-23

Sat 07/30/2005 Hawkins demoted to sales manager Depo. Philip Hawkins 24:18

Thu 08/11/2005 Hawkins transferred to ABI office in Fresno Depo. Philip Hawkins 43:18

Wed 05/11/2005 Hawkins receives performance review from William Lang. Is rated #1 “Outstanding”

Hawkins performance review

Tue 07/15/2005 Hawkins makes derogatory remarks about Linda Collins to Karen Thomas

Interview notes

Search

Search for Links to People, Documents etc.

Search for Facts linked to a:

PersonSelect the Person to search for:

FullnameLinda CollinsPhilip Hawkins

Hawkins - LexisNexis CasemapFile Edit View Insert Records Reports Tools

FactsDate & Time Fact Text SourceMon 12/01/2003 Hawkins promoted to Anstar Biotech

Industries VP of SalesInterview notes

Tue 11/15/2005 Hawkins turns 51 Depo. Philip Hawkins 56:11-23

Sat 07/30/2005 Hawkins demoted to sales manager Depo. Philip Hawkins 24:18

Thu 08/11/2005 Hawkins transferred to ABI office in Fresno Depo. Philip Hawkins 43:18

Wed 05/11/2005 Hawkins receives performance review from William Lang. Is rated #1 “Outstanding”

Hawkins performance review

Tue 07/15/2005 Hawkins makes derogatory remarks about Linda Collins to Karen Thomas

Interview notes

Mon 08/21/2006 Hawkins leaves for Spring meeting with otherSales managers

Depo. PhilipHawkins 123:11

Preparing Exhibitsfor Examination

Hawkins - LexisNexis CasemapFile Edit View Insert Records Reports

FactsDate & Time Fact Text SourceMon 12/01/2003 Hawkins promoted to Anstar Biotech

Industries VP of SalesInterview notes

Tue 11/15/2005 Hawkins turns 51 Depo. Philip Hawkins 56:11-23

Sat 07/30/2005 Hawkins demoted to sales manager Depo. Philip Hawkins 24:18

Thu 08/11/2005 Hawkins transferred to ABI office in Fresno Depo. Philip Hawkins 43:18

Wed 05/11/2005 Hawkins receives performance review from William Lang. Is rated #1 “Outstanding”

Hawkins performance review

Tue 07/15/2005 Hawkins makes derogatory remarks about Linda Collins to Karen Thomas

Interview notes

Mon 08/21/2006 Hawkins leaves for Spring meeting with otherSales managers

Depo. PhilipHawkins 123:11

Tools

Spelling F7

Linked FilesCase ToolsLinked Files

Bulk Import PDFs

Batch ProcessCopy Linked PDFs

Bates stamp Linked PDFs

Hawkins - LexisNexis CasemapFile Edit View Insert Records Reports Tools

FactsDate & Time Fact Text SourceMon 12/01/2003 Hawkins promoted to Anstar Biotech

Industries VP of SalesInterview notes

Tue 11/15/2005 Hawkins turns 51 Depo. Philip Hawkins 56:11-23

Sat 07/30/2005 Hawkins demoted to sales manager Depo. Philip Hawkins 24:18

Thu 08/11/2005 Hawkins transferred to ABI office in Fresno Depo. Philip Hawkins 43:18

Wed 05/11/2005 Hawkins receives performance review from William Lang. Is rated #1 “Outstanding”

Hawkins performance review

Tue 07/15/2005 Hawkins makes derogatory remarks about Linda Collins to Karen Thomas

Interview notes

Mon 08/21/2006 Hawkins leaves for Spring meeting with otherSales managers

Depo. PhilipHawkins 123:11

Batch Processing - Review Linked Files

Batch Processing...

Linked files:

C://EES_Cases/Hawkins/Contract

C://EES_Cases/Hawkins/Lease_01

C://EES_Cases/Hawkins/Lease_04

C://EES_Cases/Hawkins/Email934

C://EES_Cases/Hawkins/Email1001

Filter by ...RelevanceTrustworthiness

RSS Feeds

3 weeks later...

3 days later...

I have seen...Gillibrand’s [proposal] and am well and truly gobsmacked at how bad it is.

UCLA Law Professor Stephen Bainbridge called Gillibrand's bill "bizarre and toothless" on his blog. 

How did I learnabout Bainbridge’scoverage of this?

Professor of law at CaseWestern School of Law

Filter by ...RelevanceTrustworthinessTimeliness

Twitter

Send to Instapaper

What’s happening?Search jury duty

Off to jury Dutyyall wanna make me be on thejury? everybody goin to jail...GUILTY!

got some of the best sleepin my life in jury duty...Jury Duty and my iPodjust died...HELP!

Google Alerts

Alerts

Search query:

Result type:

How often:

How many:

Deliver to:

Everything

Once a day

Only best results

esvenson@gmail.com

News

Blogs

Video

Discussions

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Filter by ...RelevanceTrustworthinessTimelinessLocation

This Moor got a great Yelp review

Yelp

Key PrinciplesOld media is strugglingGathering v. ProcessingFiltering is critical