how to develop “long solicited reports"
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Pakistan Civil Aviation Authority
a brief on
how to develop
“LONG SOLICITED REPORTS”
Presented byNoman Khan (57154)
Raja Hassan Alam (57065)
Official Communication and Report Writing
2
Types of reports Short reports Long / formal reports_______________________________ Solicited reports Unsolicited reports
Effective Business Communication (7th edition)
by, Herta A. Murphy
04/07/23 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing
3
Solicited reports: generated for internal or external client /
customer on demand as per requirement.
Unsolicited reports: generated for the Client / customer regarding
the progress of the company
04/07/23 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing
LONG SOLICITED REPORTS:
4
Involve greater length and depth of discussion, analysis, recommendations, decisions etc..
Extended from a few pages to a several hundred – even into a several volume of information.
ACR04/07/23 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing
LONG SOLICITED REPORTS:
5
Segments of a long report: Prefatory section Supplementary section Presentation of the long report
04/07/23 A brief on: how to develop "Long Solicited Reports"
Cover page and external title Title fly and internal title Letter of memorandum of transmittal Table of content
Effective Business Communication (7th edition) by, Herta A. Murphy
Official Communication and Report Writing
LONG SOLICITED REPORTS:
6
Segments of a long report: Prefatory section
l
Supplementary section Presentation of the long report
04/07/23 A brief on: how to develop "Long Solicited Reports"
Bibliography Footnotes & endnotes (citation) Appendix Glossary Index
Presentation of the long report
Effective Business Communication (7th edition)
by, Herta A. Murphy
Official Communication and Report Writing
LONG SOLICITED REPORTS:
7
Segments of a long report: Prefatory section Supplementary section
Presentation of the long report
04/07/23 A brief on: how to develop "Long Solicited Reports"
Effective Business Communication (7th edition)
by, Herta A. Murphy
Writing the first draft Editing and revising the rough draft Typing the final document
Official Communication and Report Writing
Pakistan Civil Aviation Authority
Conclusion The greatest mistake we humans make is our relationship:
we Listen half, understand quarter, think zero,and react DOUBLE
Official Communication and Report Writing
LONG SOLICITED REPORTS:
9
Segments of a long report: Prefatory section Supplementary section Presentation of the long report
04/07/23 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing
LONG SOLICITED REPORTS:
10
Segments of a long report (cont’d..): Prefatory section
04/07/23 A brief on: how to develop "Long Solicited Reports"
Cover page and external title Title fly and internal title Letter of memorandum of transmittal Table of content
Official Communication and Report Writing
LONG SOLICITED REPORTS:
11
Segments of a long report (cont’d..): Supplementary section
Bibliography Footnotes & endnotes (citation) Appendix Glossary Index
04/07/23 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing
LONG SOLICITED REPORTS:
12
Segments of a long report (cont’d..): Presentation of the long report
Writing the first draft Editing and revising the rough draft Typing the final document
04/07/23 A brief on: how to develop "Long Solicited Reports"
Official Communication and Report Writing
Pakistan Civil Aviation Authority
A brief on
how to develop
“LONG SOLICITED REPORTS”
THANK YOU
Official Communication and Report Writing
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