hinsdale public library meeting room policy

8/8/2019 Hinsdale Public Library Meeting Room Policy

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8/8/2019 Hinsdale Public Library Meeting Room Policy

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 Access to MeetingsAll meetings must be open to the general public except for closed sessions convened bygovernmental bodies in compliance with the Illinois Open Meetings Act. No organization orgroup may charge admission to those attending a meeting or function unless funds are beingraised for the library.

Activities held in the library are subject to the requirements of the Americans with DisabilitiesAct (ADA). Groups and organizations must comply with applicable ADA requirements whenusing library meeting rooms.

 Notice of Meetings

Public notice about scheduled meetings will be posted in a designated area of the library. Thenotice will include: the date and time of the meeting; the meeting room assigned; the name ofthe group or organization; the nature and purpose of the meeting; and the name and phone

number of the organization's liaison. Completed Library Meeting Room Reservation Request forms are public records and will be available to the public or press upon writtenrequest.

 Rules of Behavior 

Those using meeting rooms must comply with all rules of behavior as set forth in the library’s Policies Governing Behavior in the Library.

 Appeal ProcessDecisions by the Executive Director to deny a request for use of a meeting room or rescindmeeting room privileges may be appealed. Such an appeal must be made in writing to theBoard not more than 14 days after receipt of notification of the Executive Director's decision.Upon receipt of a written appeal, the Board President will appoint a committee of LibraryTrustees to review the matter. This committee will make its recommendation to the Boardwithin 60 days after which the Board will make a determination. The appellant will be notifiedin writing of the Board’s determination, said notification to be made promptly after the Board’s

determination. The Board’s determination is final.

 Policy Review and RevisionThis document will be reviewed by the Board at least biennially.

 Revision Approved and Adopted by the Library Board on 8/26/08