high school orientation sessionwyvaadvanced.weebly.com/uploads/2/6/2/8/26284740/4.6_onboardin… ·...

High School Learning Coach Orientation Session

By the end of this session, the learning coach will know how to:

• Log into the Online Learning School (OLS) – Set up your account

• Create an account for your student • Complete Daily Activities

– Enter Attendance – Check Kmails and respond to any necessary teacher communications – Check Student’s Work

• Look at the calendar or announcements to determine which assignments need to be turned in • Check the gradebook to make sure assignments due are turned in • Check the gradebook for missing assignments.

– Check student’s user activity – Contact teachers if you have any questions.

• Through kmail or by phone

• Complete Weekly Activities – Check newsletter – Help student with weekly planner

• Complete Monthly Activities – Check the WYVA website for upcoming field trips in your area.

• Learn about School Policies – Academic Probation – Academic Integrity Policy – Late Policy

By the end of this session, the student will know how to:

• Complete start of school activities – Online Learning Course – Scantron

• Complete Daily Activities – Check Kmails – Attend ClassConnects – Log into each course

• Read Announcements and Calendar – Determine which assignments are due

• Complete Lessons • Check DocSharing area for any teacher reviews • Complete computer scored assignments • Turn in teacher-graded assignment in the dropbox • Complete discussions • Complete journal entries • Check gradebook to ensure all due assignments are turned in • Check gradebook for missing assignments • Mark down how much time spent in course in weekly planner

– Contact teacher if you have questions • Through course, kmail, or phone

• Complete Weekly Activities – Check newsletter – Work with learning coach to complete weekly planner – Attend school or national club meetings

Logging into OLS: Go to http://www.k12.com/wyva. Click on

“OLS Login”.

From here, type in your username and password and click “Log In”. If you don’t have an account yet, click “Set Up Your

Account”.

Enter your registration ID and the phone number you used when you registered. Your registration ID

should be emailed to you. However, if you don’t have it, check with your homeroom teacher or call

(866) 512-2273. Then just follow the steps to create your account.

Create an account for your student

Click on “My Account” .

Click on your student’s name.

Fill in the username and password for your student. Then click “Save”.

Where do you go to create a student account?

Enter Attendance

• Remember …

– WYVA recommends that your student completes about 1 hour per class per day. However your student can also set up a block schedule.

– Attendance should be entered every day.

Click “Attendance” on the learning coach home page.

Alternately, you can click on “Plan” then “Attendance”.

Check the date. If you are missing attendance, the screen will open to the date of your first missing attendance. If you are not missing attendance, it

will open to today’s date.

You can change the date by clicking the arrows or the calendar icon. You can also

see how many missing days you have.

Click on the “Enter Time” column on the course you wish to enter

attendance for.

Automatically a suggested time appears. You can override this by just entering in your

time. Do this for all the classes your student worked on that day.

You can also auto enter zeroes in empty spaces or in all spaces.

Then click save. If you have other days to enter, just change the date and enter the next day’s attendance.

Where do you go to enter attendance?

How often should you enter attendance for your student?

What happens if you forgot to enter yesterday’s attendance?

Check K-mails

Click on the “K-mail”.

From here, you can either create a new message, go to the inbox, draft, archive, or

outbox, or contact your teachers .

From the inbox, you can see the k-mails from your teachers. Simply click on the

subject to view the k-mail.

Other useful areas

– Drafts

• See k-mails you have saved but not sent

– Archive

• See k-mails you have archived

– Outbox

• See k-mails you have sent

From the “Contact Our Teachers” Button, you can choose to send a k-mail to a certain teacher. Just click the blue “Send K-mail” link

to open a new k-mail.

Proper k-mail protocol

• Things to include in a kmail

– About • Learning Coaches Only

– Include your student’s name in the “About” area

– Subject • Specific class your are referring to

– Example- Biology

» Not Science

• Brief description of question

– Body • Describe your issue in detail

• Include best phone number to reach you.

Creating a new message. Click in the “To” box to select your teacher.

After selecting the “To” box, a window will pop up. Select “Teacher” or

“Administrator” then “Search”. Find the teacher you wish to k-mail. Check their name, then click “Return to Message”.

You can only choose one teacher for the “To” field, however, you can CC several teachers. Just click “Show CC” and repeat the process

to select the teachers.

Remember it is important for teachers to know which student you are referring to. Don’t forget to click on the “About” area and select your student

the same way you selected the teacher.

Don’t forget to also give the teacher useful information!!!

• Subject

– Specific class your are referring to • Example- Biology

– Not Science

– Brief description of question

• Body

– Describe your issue in detail

– Include best phone number to reach you.

When you are ready to send your k-mail, simply hit “Send Now”.

You can archive old k-mails, but clicking “Archive” in the k-mail or by selecting several k-mails and

selecting “Move to Archive”. To see your archived k-mails, simply click “Archive”.

You can tag k-mails to make them easier to find. Tagging is like creating

folders for your k-mails.

• Tip!

– Make your tag easy to remember so you can be consistent

• Consider making tags for your teachers names or subjects!

To add a tag, simply click in the “Add Tag” field and type the name of the tag you want. For

example “science”. Then click “Tag”. To access all the k-mails with a certain tag, just click on the tag

name to the left of the screen.

Where do you go to check kmails?

What do you put in the about area of your kmail?

What should you include in a kmail? Circle all that apply

Check Student’s Work

From here you will have to select the course again.

Click on the calendar link.

Scroll down to the appropriate date.

Look at the assignments to complete that week. Pay close attention to the “Graded Activities Due This Day” row. Remember 0m’s will be entered the day after the

assignment is due.

Alternatively, you can look at the weekly announcements.

Weekly announcements have the assignments due this week.

How do you access your student’s course?

Once in the course, how do you check what assignments are due?

Check the gradebook to ensure all graded assignments are turned in.

Missing assignments are marked with a “0m”. Make sure that your student turns in any missing work as soon as possible. When checking student work, make sure you

ensure your student has completed the assignment before it is marked missing.

Completed Assignments

Some items are teacher graded, so their grades won’t show in the gradebook until the teacher returns them. You can still check that the items

are submitted. Just click on the “Dropbox”.

The dropbox can show you what assignments your student has

submitted.

Inbox: Look at assignments returned to your student from their teacher.

Outbox: Look at assignments your student sent to their teacher. These assignments are not yet graded.

If your student appears to be struggling on quizzes and tests, you might check the user activity to ensure your student is spending

adequate time in the course. From the gradebook, click “User Activity”

Check Student’s User Activity

By clicking on a Unit, you can view how much time your student spent in each lesson.

How do you check your student’s gradebook?

What symbol do we use to designate missing assignments?

In the dropbox, how can you tell if an assignment is turned in, but isn’t graded

Contact Teachers with Questions

In the Syllabus and Teacher Contact Information tab, you can see all the ways to contact your teacher. You

can also use k-mail.

Where can you find a teacher’s phone number?

Weekly Activities

• Check your kmail for weekly newsletters.

• Help your student with their weekly planner.

Weekly Planner Ideas

Type your weekly planner on the computer.

Hand-write your weekly planner.

Monthly Activities: Check the WYVA website calendar for outings in your

area. • http://wyva.k12start.com/

Critical Policies

All policies – High School Parent Orientation Guide

Academic Progress and Probation Policy

Plagiarism Policy

Key objective of K12 and WYVA:

Student Success

Failure is not an option

Possible Grades – A, B, C, F

No Ds.

1. First offense: Warning

2. If grades not raised in two weeks: Student Placed on Probation

2a. Second offense:

Student Placed on Probation If student does not meet terms of probation,

student will be withdrawn from WYVA.

Probation involves . . .

1. Student and mentor meeting online with counselor, WYVA administrator, and advisor.

2. Student creating catch-up plan and meeting progress expectations.

3. Student attending weekly probation meeting.

If a student has 7 courses, how many classes must at or above 70% to meet WYVA High School progress

requirements?

If a student receives an academic probation warning letter, how many weeks does the student

have to get all courses to passing or the overall class percentage to at least 75%?

WYVA Academic Integrity Policy

Plagiarism The definition of plagiarism is copying or imitating the language, ideas, and thoughts of another person and passing them off as the student’s own original work. Plagiarism is cheating. Some specific examples of plagiarism that will not be tolerated are: Copying, paraphrasing or summarizing another person’s work without citing that source. • Using material, including photographs, from the internet or any other source and

representing as the student’s own, even if he or she has changed some of the words, unless you have correctly cited the source from which it came.

• Having someone else write the assignment or rephrase any portion of that assignment.

• Directly copying or rephrasing student aids (Cliff Notes, for example), critical sources, or reference materials in part or whole without acknowledging those sources.

Consequences:

First Offense in any class: Warning to student and

mentor

Second Offense in any class: Mandatory meeting

with student, mentor, teacher and academic

administrator.

Third Offense in any class: Withdrawal from

What happens if your student plagiarizes 3 times?

Late Policy • Graded assignments – whether teacher or computer scored – are listed on the

course calendar. Any work that is assigned for during the week that is not received by the due date will be considered missing and assigned a 0m the day following the assignment due date. All weekly assignments must be completed and submitted no later than midnight the Sunday following the due date for that assignment to receive full credit for the work. Please turn in all 0m’s as soon as possible.

• On teacher graded assignments, the assignment will be assessed a 10% per week penalty for each week that it is late up to and including the 4th week. Any assignments received more than 4 weeks late will receive an automatic 10% score per assignment. – 1st Semester: Teacher graded assignments due prior December 7th will be accepted no later

than Sunday, December 16th, 2012. All other assignments will be accepted no later than Sunday, January 6th 2013

– 2nd Semester: Regular assignments will be accepted no later than Monday May 27th, 2013. – Note: Please read your announcements, calendars, and kmails…individual teachers may

change deadlines at their discretion.

• Assignments not received by the scheduled late date will receive a grade of zero, with no exceptions.

• In case of computer- or internet-issues, please have a hardcopy of your teacher’s name and phone number.

• Please be aware that because of the point values assigned to teacher-scored assignments, it is mathematically impossible to pass a course without completing them.

When do assignments start to receive a late penalty?

A 0m gets entered the day after they are due, but they do not receive a penalty until Sunday at midnight.

By the end of this session, the student will know how to:

• Complete start of school activities – Online Learning Course – Scantron

• Complete Daily Activities – Check Kmails – Attend ClassConnects – Log into each course

• Read Announcements and Calendar – Determine which assignments are due

• Complete Lessons • Check DocSharing area for any teacher reviews • Complete computer scored assignments • Turn in teacher-graded assignment in the dropbox • Complete discussions • Complete journal entries • Check gradebook to ensure all due assignments are turned in • Check gradebook for missing assignments • Mark down how much time spent in course in weekly planner

– Contact teacher if you have questions • Through course, kmail, or phone

• Complete Weekly Activities – Check newsletter – Work with learning coach to complete weekly planner – Attend school or national club meetings

Complete the online learning course

Click on the online learning course from your homepage.

Then click on “Access Course”.

Click on “Unit 1” to expand the Unit. Then click on 1.01 to access the lesson.

Read the content and select the next arrow to progress through the lesson.

When you get to a quiz, simply say “Begin Quiz”. Read the reminders, then click “Begin Quiz

Now”.

Select your answers, then click “Save Answers”. You will get a reminder that your quiz has not

been submitted. Click “OK”.

Next, click “Submit for Grading”. You will receive another warning. Click

“OK”.

Complete Online Learning Course

• Continue to work your way through the course until you have completed it.

• Remember!!!

– You have 3 days to complete the online learning course.

How many days do you have to complete the online learning course?

Take the Scantron

• What is the Scantron test? – Scantron is an easy to use assessment program that will allow

you and your teacher to quickly assess the current achievement and potential educational needs of your child.

• How does the assessment work? – The Performance Assessment is a computer-adaptive test that

lets you quickly pinpoint the proficiency level of your student; the computer will adapt the test based on your child’s answers/ability. It can be lengthy (1hr+), please remember to let your student stop and come back if he/she gets tired.

• How long do I have to take the Scantron? – 7 days – The first day of school is meant to be used to take the Scantron

and the Online Learning Course.

Check your k-mail for information on how to take the Scantron.

Click on the “Student Login”

Enter the site ID provided to you in the k-mail. Click “Next”. Select which test you would like to take. Click

“Next”. Enter your Student ID (provided in k-mail). Click “Next” to begin the test.

Remember you need to take the test in Reading and Math.

Take Scantron

• Tips to Remember!

– Take the test in math and reading

– You have 1 week to take the scantron

– Try to take each test in one sitting.

• The “Pause” feature can cause the test to error out.

What subjects are you required to take in the Scantron? (Circle all that apply)

How many days do you have to complete the Scantron tests in Reading

and Math?

How many days do you have to complete the Scantron tests in Reading

and Math?

Check Kmail

Click on the “K-mail”.

From the inbox, you can see the k-mails from your teachers. Simply click on the

subject to view the k-mail.

Other useful areas

– Drafts

• See k-mails you have saved

– Archive

• See k-mails you have archived

– Outbox

• See k-mails you have sent

Proper k-mail protocol

• Things to include in a kmail

– Subject • Specific class your are referring to

» Not Science

Creating a new message. Click in the “To” box to select your teacher.

After selecting the “To” box, a window will pop up. Select “Teacher” or

“Administrator” then “Search”. Find the teacher you wish to k-mail. Check their name, then click “Return to Message”.

You can only choose one teacher for the “To” field, however, you can CC several teachers. Just click “Show CC” and repeat the process

to select the teachers.

Check K-mail

• Don’t forget to also give the teacher useful information!!! – Subject

• Specific class your are referring to

» Not Science

When you are ready to send your k-mail, simply hit “Send Now”.

You can archive old k-mails, but clicking “Archive” in the k-mail or by selecting several k-mails and

selecting “Move to Archive”. To see your archived k-mails, simply click “Archive”.

You can tag k-mails to make them easier to find. Tagging is like creating

folders for your k-mails.

• Tip!

– Make your tag easy to remember so you can be consistent

• Consider making tags for your teachers names or subjects!

To add a tag, simply click in the “Add Tag” field and type the name of the tag you want. For

example “science”. Then click “Tag”. To access all the k-mails with a certain tag, just click on the tag

name to the left of the screen.

Where do you go to check kmails?

What should you include in a kmail? Circle all that apply

ClassConnects

First click on the ClassConnect area of the OLS

Click the link to access the class. You have to wait until the class starts. You can click

on week view to see your classes this week.

Then click weekly view

Then click the arrows to get to the appropriate date. Or just select the

date you wish.

Then just click on the class you want to view the recording for.

Log Into Course

From the homepage, click on the course you want to enter. There are two places you can access a course.

From here, click “Access Course”.

How do you access your course?

Check Calendar and Announcements

Click on the calendar link.

Scroll down to the appropriate date.

Look at the assignments to complete that week. Pay close attention to the “Graded Activities Due This Day” row. Remember 0m’s will be entered the day after the

assignment is due.

Alternatively, you can look at the weekly announcements.

Weekly announcements have the assignments due this week.

Once in the course, how do you check what assignments are due?

Complete Lessons

Click on a Unit to expand it.

Click on Unit Resources to check out materials, keyword, review and

reference, and advance preparation.

Read the content and select the next arrow to progress through the lesson.

You can click on “Lesson Resources” for guides to help you with the lesson. NOTE: Student Guides are

not graded. They are just to help you if needed.

Progress through the Unit. Make sure you click on any blue link and pictures

along the way.

When you have finished a lesson, you will land on a page reminding you to

mark the lesson complete.

Check the assignments you have completed, then click “Back”.

Are student guides graded?

DocSharing Area

• Before you take a quiz or a test, you might want to check the DocSharing area for reviews posted by your teacher.

Check DocSharing Area for Reviews from your teacher.

Click on the review you want to read.

Where can you find reviews for tests?

Completing Computer Scored Assignments

• Remember after reading the lessons you may need to take a quiz.

• Warning: Usually you can only take quizzes and tests once.

When you get to a quiz, simply say “Begin Quiz”. Read the reminders, then click “Begin Quiz

Now”.

Select your answers, then click “Save Answers”. You will get a reminder that your quiz has not

been submitted. Click “OK”.

Next, click “Submit for Grading”. You will receive another warning. Click

“OK”.

You will receive your score. To see what you missed, click on the grade book. Once in the gradebook, click on the blue link by the grade

for the quiz.

To see what you missed, click on the grade book. Once in the gradebook, click on the

blue link by the grade for the quiz.

How many times can you complete computer scored assignments?

Where can you see what you missed on the quiz?

Completing Teacher Scored Assignments

At the end of the lesson, if there is a teacher graded assignment, you will see a “Graded Assignment”.

Click on it. You will get a pop up window asking you to open the document. Click “OK”. Then complete

the assignment.

Sometimes you may need to hold the ctrl button while you click this link.

Click on the Dropbox

Submit Assignment: Click on submit assignment, which will take you to another screen.

Inbox: Look at assignments returned to you from your teacher.

Outbox: Look at assignments you sent to your teacher.

Select which assignment you want to submit.

Click Add/Remove to add items from your computer

Click browse to add files from your computer

Look for the appropriate file in your computer, then click “Open”

Once you have selected the file, select attach file or save and attach another file depending on what you want to do.

After the file attaches, select, “Submit Assignment”

You’re Done!

Where can you turn in teacher graded assignments?

If you have trouble opening the link, then what can you hold while you click

the link?

If you have trouble opening the link, then what can you hold while you click

the link?

Responding to a Discussion Prompt and to Fellow Students!

Don’t forget!

• Most teachers require you to respond to the discussion and at least 2-3 students.

• Make sure you turn in the assignment on time.

– Many teachers do not accept late discussions.

Click on the Unit with the discussion.

Scroll down, then click on the discussion. Notice that with this discussion, we have 1.04 Discuss: Meet and Greet and 1.04

Discussion. Click on 1.04 Discussion. The lesson just gives you instructions on how to complete it.

You should see a page similar to this, though you may need to scroll down

to see the question.

Discussion Prompt (This is the question you need to respond to)

Click the link to respond to the prompt.

After clicking on the blue “respond” link, you will see this page.

Notice, you can still read the question.

Don’t forget to provide a subject

Type your response here.

Click “Post Response”

You should now see your response if you scroll down in the list. It should

look like this.

To respond to other students, first click “Expand All”.

Now you will be able to see all the posts at ones. You can skim the topics and pick one that interests you.

When you find one, just click “Respond” under the post you would like to respond to.

You should see a screen where you can see their post and the original question. This is where you will

make your response to them.

Type your response here.

Click on “Post Response” when you are through

You should now see your response to the other student in the list

How many posts total should you make in a discussion?

1 to respond to the original post. AT LEAST 2 responses to students.

Completing Journal Entries

Click on “Add Entry”. Add a title and content. Then click “Add Entry”.

Check the gradebook to ensure you turned in all assignments.

Check the gradebook to ensure all graded assignments due today are

turned in.

Missing assignments are marked with a “0m”. Make sure that you turn in any missing work as soon as possible.

When checking your work, make sure you have completed the assignment before it is marked missing.

Completed Assignments

Some items are teacher graded, so their grades won’t show in the gradebook until the teacher returns them. You can still check that the items

are submitted. Just click on the “Dropbox”.

The dropbox can show you what assignments you have submitted.

Inbox: Look at assignments returned to your student from their teacher.

Outbox: Look at assignments your student sent to their teacher. These assignments are not yet graded.

How do you check your gradebook?

What symbol do we use to designate missing assignments?

In the dropbox, how can you tell if an assignment is turned in, but isn’t graded

Don’t forget to mark down the time you spent in each course for your

learning coach.

Contact Teachers with Questions

In the Syllabus and Teacher Contact Information tab, you can see all the ways to contact your teacher. You

can also use k-mail.

You can also use the “Raise Your Hand!” feature. Click on the Unit you have a question about, then click “Raise Your Hand!”. From here it is just like a discussion post. If you have not heard a response from your teacher in 1 business day, contact your

teacher through another means of communication.

Where can you find a teacher’s phone number?

Weekly Activities

• Check your kmail for weekly newsletters.

• Look at the WYVA website for club information.

• Work on your weekly planner.

Weekly Planner Ideas: Type your weekly planner on the computer.

Weekly Planner Ideas: Hand-write your weekly planner.

Monthly Activities: Check the WYVA website calendar for outings in your

area. • http://wyva.k12start.com/

Critical Policies

All policies – High School Parent Orientation Guide

Plagiarism Policy

Key objective of K12 and WYVA:

Student Success

Failure is not an option

Possible Grades – A, B, C, F

No Ds.

1. First offense: Warning

2. If grades not raised in two weeks: Student Placed on Probation

2a. Second offense:

Student Placed on Probation If student does not meet terms of probation,

student will be withdrawn from WYVA.

1. Student and mentor meeting online with counselor, WYVA administrator, and advisor.

2. Student creating catch-up plan and meeting progress expectations.

3. Student attending weekly probation meeting.

requirements?

Plagiarism The definition of plagiarism is copying or imitating the language, ideas, and thoughts of another person and passing them off as the student’s own original work. Plagiarism is cheating. Some specific examples of plagiarism that will not be tolerated are: Copying, paraphrasing or summarizing another person’s work without citing that source. • Using material, including photographs, from the internet or any other source and

representing as the student’s own, even if he or she has changed some of the words, unless you have correctly cited the source from which it came.

• Having someone else write the assignment or rephrase any portion of that assignment.

• Directly copying or rephrasing student aids (Cliff Notes, for example), critical sources, or reference materials in part or whole without acknowledging those sources.

Consequences:

First Offense in any class: Warning to student and

mentor

Second Offense in any class: Mandatory meeting

with student, mentor, teacher and academic

administrator.

Third Offense in any class: Withdrawal from

What happens if your student plagiarizes 3 times?

Late Policy • Graded assignments – whether teacher or computer scored – are listed on the

course calendar. Any work that is assigned for during the week that is not received by the due date will be considered missing and assigned a 0m the day following the assignment due date. All weekly assignments must be completed and submitted no later than midnight the Sunday following the due date for that assignment to receive full credit for the work. Please turn in all 0m’s as soon as possible.

• On teacher graded assignments, the assignment will be assessed a 10% per week penalty for each week that it is late up to and including the 4th week. Any assignments received more than 4 weeks late will receive an automatic 10% score per assignment. – 1st Semester: Teacher graded assignments due prior December 7th will be accepted no later

than Sunday, December 16th, 2012. All other assignments will be accepted no later than Sunday, January 6th 2013

– 2nd Semester: Regular assignments will be accepted no later than Monday May 27th, 2013. – Note: Please read your announcements, calendars, and kmails…individual teachers may

change deadlines at their discretion.

• Assignments not received by the scheduled late date will receive a grade of zero, with no exceptions.

• In case of computer- or internet-issues, please have a hardcopy of your teacher’s name and phone number.

• Please be aware that because of the point values assigned to teacher-scored assignments, it is mathematically impossible to pass a course without completing them.

When do assignments start to receive a late penalty?

A 0m gets entered the day after they are due, but they do not receive a penalty until Sunday at midnight.

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