graduate academic records

Graduate Academic Records

How to help your students navigate the processes and procedures of

The Graduate School

The Graduate Records team is here to support you and validate your

student’s scholarship. The Graduate School Website

Records Management/Degree AuditGraduate Assistant Payroll

The Graduate School Website

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students o Quick Links

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students o Quick Links

• Graduate Catalog/Guidelines for Graduate Study: http://gradcatalog.uconn.edu/

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students o Quick Links

• Graduate Catalog/Guidelines for Graduate Study: http://gradcatalog.uconn.edu/ o Catalog change highlight page

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students o Quick Links

• Graduate Catalog/Guidelines for Graduate Study: http://gradcatalog.uconn.edu/ o Catalog change highlight pageo Time limit monitoring and service indicators on student’s

record

Time limit monitoring and service indicators on

student’s record

Click on service indicator to view details and effective

date

Click on the ENR code

for more details about

the hold

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students o Quick Links

• Graduate Catalog/Guidelines for Graduate Study: http://gradcatalog.uconn.edu/ o Catalog change highlight pageo Time limit monitoring and service indicators on student’s

record o Registration/continuous registration requirement

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students o Quick Links

• Graduate Catalog/Guidelines for Graduate Study: http://gradcatalog.uconn.edu/ o Catalog change highlight pageo Time limit monitoring and service indicators on student’s

record o Registration/continuous registration requiremento Leave of Absence

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students o Quick Links

• Graduate Catalog/Guidelines for Graduate Study: http://gradcatalog.uconn.edu/ o Catalog change highlight pageo Time limit monitoring and service indicators on student’s

record o Registration/continuous registration requiremento Leave of Absence

• Forms: http://grad.uconn.edu/current-students/forms/

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students o Quick Links

• Graduate Catalog/Guidelines for Graduate Study: http://gradcatalog.uconn.edu/ o Catalog change highlight pageo Time limit monitoring and service indicators on student’s

record o Registration/continuous registration requiremento Leave of Absence

• Forms: http://grad.uconn.edu/current-students/forms/ o Why are they redesigned?

It’s important that the forms are filled out electronically so that the content can be read by our scanning system

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students o Quick Links

• Graduate Catalog/Guidelines for Graduate Study: http://gradcatalog.uconn.edu/ o Catalog change highlight pageo Time limit monitoring and service indicators on student’s

record o Registration/continuous registration requiremento Leave of Absence

• Forms: http://grad.uconn.edu/current-students/forms/ o Why are they redesigned?o Timeline on using old forms ends December 31, 2014

The Graduate School Website

• New website launched in August: http://grad.uconn.edu/ o Current Students o Quick Links

• Graduate Catalog/Guidelines for Graduate Study: http://gradcatalog.uconn.edu/ o Catalog change highlight pageo Time limit monitoring and service indicators on student’s

record o Registration/continuous registration requiremento Leave of Absence

• Forms: http://grad.uconn.edu/current-students/forms/ o Why are they redesigned?o Timeline on using old forms ends December 31, 2014

• Theses/Dissertation Research credit set up

Standards and Degree

Requirements for Master’s Degree

Programs

• Minimum Credit Requirements• Types of Plans• Time Limits• Plans of Study• Transfer Credits• Final Exams• Current Student Information

Minimum Credit Requirements

• The Graduate School requires a minimum of 24 credits for a master’s program

• Some programs may require more than 24 credit

Types of Plans

• Plan A (Thesis) - requires no fewer than 15 credits of coursework and no fewer than nine (9) credits of GRAD 5950 or 5960 as well as writing, oral defense and submission of a thesis.

• Plan B (Non-Thesis) – Requires no fewer than 24 credits of advanced coursework and a comprehensive final examination.

Time Limits

• Ordinarily a masters degree should be completed within three (3) years. In any event all work for a masters degree must be completed within six (6) years.

• A one time extension of the student’s terminal date of no longer than two (2) years is considered only when substantial evidence is provided that the student has made regular and consistent progress toward completion.

Plan of Study

• Master’s plan of study must be submitted no later than the beginning of the student’s final semester. The student’s committee members are stated at the time the plan of study is signed and submitted.

• All students are admitted as Master’s Plan B unless we are notified or the plan of study is submitted.

Transfer Credits

Advanced coursework taken as non-degree student at UCONN can account for 25% of the credits required. The course(s)

must be:

• Graduate Level Course(s)• Graded as a B or better (not B-)• Completed within the time limit for completing the masters degree• Course(s) cannot be used toward any other degree at UCONN or

elsewhere• An approved plan of study on file at The Graduate School

Up to 25% of advanced coursework taken at other accredited institutions may be transferred providing the conditions are met:

• An approved plan of study is on file with The Graduate School• The Transfer Credit Request Form is approved and signed by

the major advisor• The course(s) are graduate level course(s)• Course work completed within the time limit for completing a

master’s degree• Grades are a B (not B-) or better• Official transcript form the accredited institution• Course(s) have not been applied toward any degree already

completed or to be completed in the future

Final Examination

• Students must pass a final examination under the jurisdiction of the Advisory Committee

• The Report on the Final Examination for the Master’s Degree form must be submitted to The Graduate School

Additional Information

Students are encouraged to review the information on The Graduate School website under “Current Students” “Masters Degree Program” for further information regarding:

• Thesis defense, preparation, and submission• For any forms they may need• Academic Calendar• Graduate Catalog

Contact The Graduate School if you have any questions

Doctoral Degree Overview

Advisory CommitteeTime to DegreePlan of StudyTransfer CreditsForeign Language/Related AreaGeneral ExaminationDissertation ProposalFinal ExaminationDissertation Information and SubmissionDegree AuditDegree Conferral - GRADUATION

Advisory Committee

• Establish advisory committee with consultation of Major Advisor within the first year.

• These individuals are throughout the doctoral term.

• Requires a minimum of 3 (three):o Major Advisor and at least one Associate Advisor must hold a Graduate

Faculty Appointment in the student’s field of study and area of concentration

o One Associate Advisor internal or external to UConn with suitable credentials• CV required for non-faculty and external advisors

o Department may require additional advisory committee members

Time To Degree

All doctoral degree programs have a TIME LIMIT

• Time to degree with a Bachelor’s is 8 years

• Time to degree with a Master’s is 7 years

o Note Service Indicator on accounto Term Limit Noted on Approved Plan of Studyo Term Extension Request

Doctoral Degree Audit

VALIDATION OF DEGREE

Thorough Review of Required Documents:• Plan of Study • General Examination • Dissertation Proposal• Report on the Final Examination for the Doctoral Degree• Dissertation: electronic submission to Digital Commons and hard

copy submission to Library properly formatted• Dissertation Submission Checklist

Completion date vs Conferral date

OVERALL GPA 3.0 or BETTER FOR COURSES listed on PLAN OF STUDY

Doctoral Degree Audit

• Plan of Study may not contain:Courses with “D+” or belowAudits (AU) or Withdrawals (W)Incompletes (I) or No Grade (N)

• Advisory Committee signatures required• Milestone notation on transcript• Continuous Registration• Doctoral Dissertation Research credits• Digital Commons Electronic Dissertation Submission review• Embargo• Survey of Earned Doctorates confirmation

Graduate Assistants

How do I determine my GA’s stipend level?

Stipend Levels

•Level B/I: for graduate assistants with at least the baccalaureate.

•Level M/II: for experienced graduate assistants in a doctoral program with at least the master’s degree or its equivalent in the field of graduate study. Equivalency consists of twenty-four graduate level content course credits of appropriate course work beyond the baccalaureate completed at the University of Connecticut, together with admission to a doctoral program.

•Level P/III: for students with experience as graduate assistants who have at least the master’s degree or its equivalent and who have passed the doctoral general examination.

Running a Transcript

Things you want to verify

Student’s degree program

Number of earned credits

General Examination Milestone

Checking for a degree earned

outside of UConn

Things you want to verify

Degree Earned

Degree date

Degree status-must

show complete

International TA’s & Speech Tests

International TA’s Payroll Waivers

To request the waiver:Email Laura StoneMust include:• Students name & SA id# or

Genesys Employee #

• The statement that if the student does not pass the speech test they will have no direct instructional contact with students.

• Other duties would need to be assigned at that point (ex. Lab setup, course grader, office hours etc.)

• If you plan on assigning an international student with a speaking score of less than a 27 the payroll authorization will require an override from The Graduate School.

• The student may be required to complete additional testing through UCAELI.

• Keep in mind that if the student does not pass the speech test they must be assigned to a no direct instructional contact position.

Q & A