governors - lbbd · 2018. 5. 11. · 30 june 2015 cfr code heading 2014-15 outturn schools budget...
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Governors
Course 6 - School Finance and what to
assess
Pat Harvey
School Finance
• Academies – limited by guarantee (Academies Act 2010)
and statutory duties of company directors (Companies
Act 2006)
• LA Maintained Schools – (section 151 officer) DfE
Aims of Session
https://www.gov.uk/government/uploads/system/uploads/attachment_d
ata/file/270398/Governors-Handbook-January-2014.pdf
• DfE Governors Handbook – Jan 2014
• School Finance
• Sources of Funding
• Specific examples
• Questions and answers
The School Budget and Funding • Dedicated Schools budget (DSG)
• Pupil Premium
• Pupil Premium – Early Years
• Early Years Funding (EYSFF)
• Post 16 mainstream (6th Form funding)
• Universal infant free school meals grant
• School Fund account
• PE and Sport grant
• Summer School grant
• Education services grant (academies)
• Devolved Formula Grant (Capital)
Starter activity - which / how many of these have you discussed as a
GB
DSG Funding proposed amounts 2015-16 Factor Details Unit Value (£) Total Allocated (£)
AWPU - Primary 3,843 85,340,964
AWPU - KS3 4,609 30,420,709
AWPU - KS4 5,446 23,651,978
Deprivation - Primaries - FSM ever 6 335 2,943,446
Deprivation - Secondaries - FSM ever 6 475 2,370,332
Deprivation - IDACI band 5 50 214,093
Deprivation - IDACI band 6 100 154,657
Looked After Children - LAC 500 79,091
Low Attainment year 1
Low Attainment % Y2-5 78
800 5,396,139
Secondary pupils not achieving (KS2 level 4 English or Maths) 1,400 4,281,298
EAL - Primaries - EAL 3 585 4,112,788
EAL - Secondaries - EAL 3 1,400 953,186
Mobility - Primaries 504 897,607
Mobility - Secondaries 700 93,121
Lump sum - Primaried 120,000 5,160,000
Lump sum - Secondaries 120,000 1,200,000
Additional lump sum for schools amalgamated during FY14-15 48,000 48,000
Split Sites - Primaries 100,000 500,000
Split Sites Secondaries 216,000 432,000
Rates as funded 3,831,328
PFI Funding as agreed 2,805,494
DSG “other factors” Factor Further Information
Mandatory Factors
Basic Per Pupil
Entitlement
Local authorities are permitted to choose different age-weighted pupil unit (AWPU)
rates for primary pupils, for key stage 3 pupils and for key stage 4 pupils;
Deprivation Deprivation Measured by Free School Meals (FSM) or FSM Ever 6 and Income
Deprivation Affecting Children Index (IDACI).
Optional Factors
Looked After
Children
Local authorities could use one of three indicators: children looked after for any period
of time, for at least 6 months, or for at least 12 months, as at the March 2012 SSDA903
data collection.
Prior Attainment May be applied for Primary pupils identified as not achieving a good level of
development within the Early Years Foundation Stage Profile (EYFSP) and for
Secondary Pupils not achieving Level 4 at Key Stage 2 in either English or Maths.
English as an
Additional Language
EAL pupils may attract funding for a maximum of three years after the pupil enters the
statutory school system.
Pupil Mobility Pupil Mobility Funding may be targeted at schools experiencing pupil mobility above a
10% threshold.
Split Site The allocations must be based on objective criteria for the definition oft he split site.
Rates These must be funded at the Authority’s estimate of actual cost. Any adjustment to the
estimate must be made in the next funding period.
Private Finance
Initiative
The allocations must be based on objective criteria capable of being replicated in any
academies in the authority area.
2015/16 DSG budget
£27,732
£13,285 £7,241
£184,708
DSG Block Values
DSG Block Value £'000
High Needs Block £27,732
Early Years Block £13,285
2 Year Old
Provision £7,241
Schools Block £184,708
£232,966
Population Growth in LBBD
• Rapid population growth; real term increase of 29% in 0-17 year olds in
LBBD in last 10 years – significantly higher than London (and nationally)
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% y
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Cumulative % increase in the 0-17 population: 2001-02 to 2020-21 0-17 increase in Barking & Dagenham
Overall increase in B & D: all ages
0-17 increase in London
2014 -2020 GLA Population Projections
Age
2014 2020 Actual increase Annual increase
(average) % Increase
% Annual increase
(average)
0-4 19,363 20,426 1,063 152 5.5% 0.8%
5-9 17,256 18,766 1,510 216 8.8% 1.3%
10-14 13,005 16,969 3,964 566 30.5% 4.4%
20-24 14,470 15,103 633 90 4.4% 0.6%
25-29 16,264 17,920 1,656 237 10.2% 1.5%
30-34 16,895 18,929 2,034 291 12.0% 1.7%
35-39 15,525 18,469 2,944 421 19.0% 2.7%
DATA SOURCE: GLA 2013 Trend based (Central) Population Projections
Salaries Budget SCHOOL BUDGET MONITORING - Example Primary School
30 June 2015
CFR
Code HEADING
2014-15
Outturn
SCHOOLS
BUDGET as
at 29/06/15
LBBD
BUDGET
as at
02/07/15
EXPEND
ITURE
TO END
OF PROJECTE
D
OUTTURN
SIGNIFICA
NT
OVERSPE
ND (-)
UNDER
SPEND (+)
%
VARIA
NCE
RISK
CATE
GORY
COMMENTS
30 June
2015
E01
Teaching
staff 1,874,404 2,220,708 2,220,708 522,490 2,874,190 -653,482 -29% RED
Assume to spend as
per budget plan
E02
Supply
teaching staff 7,845 0 0 20,000 -20,000 0% GREEN
Assume to spend as
per budget plan
E26
Agency
supply
teaching staff 288,822 40,000 40,000 11,139 40,000 0 0% GREEN
Is this budget enough
based on current
spend?
E03
Education
support staff 817,532 872,023 872,023 230,322 878,880 -6,857 -1% GREEN Needs Reviewing
E04
Premises
staff 149,328 167,574 167,574 43,959 173,784 -6,210 -4% GREEN
Assume to spend as
per budget plan
Salaries budget ... Cont’d
SCHOOL BUDGET MONITORING - Example Primary School
30 June 2015
CFR
Code HEADING
2014-15
Outturn
SCHOOLS
BUDGET as
at 29/06/15
LBBD
BUDGET as
at 02/07/15
EXPENDIT
URE TO
END OF PROJECTED
OUTTURN
SIGNIFICANT
OVERSPEND
(-) UNDER
SPEND (+)
%
VARIANC
E RISK
CATEGOR
Y
COMMENT
S
30 June
2015
Total
Staffing 3,895,061 3,632,808 3,632,808 943,994 4,540,084 -907,276
Specific items
• Salaries budget / ratio
• Agency budget - exit strategy
• Supply teachers – insurance v one off costs
• Other staff - explanation
• Expenditure (total)
• Budget – virement; explanations on both over/under spends
• Income budget
• School Fund account
• School balances and use of resources
• Surplus/deficit
Specific items (continued)
• Schools Facing Financial Difficulties
• Use of resources
• LA Fairer Funding and pupil changes - reporting
• Scheme of delegation
• Capital and building programs, including expansions/growth
• Funding supporting SEND children
• Best Value – comparison
• School development plan
School Balances
• 2013/14 TOTAL School Balances £16.5m
(committed £10.5m = £6m)
• 2014/15 TOTAL School Balances £16.3m
(committed reported £12m = £4.3m)
– 5% and 8%
– Challenge
School Forum
• Section 47A of the School Standards and Framework Act 1998 and The
Schools Forums (England) Regulations 2012
• Members – HTs, school governors, Academies, PRU, PVI, 14-19,
diocesan, TU
Pupil Numbers (Jan
15)
No. of reps
Representing
Primary Schools 22,298 7
Secondary Schools 8,433 4
Academies & Free
Schools/Special
4,724 2
Total 35,455 13
Special Schools 258 Places 1
PRU 186 Places 1
15
School Forum members ..., continued
• Early years Representative
• Church of England Representative
• Catholic Representative
• 14 – 19 Representative
• Trade Union Representative (Total 5)
•
Example of Finance Committee information AUTUMN TERM
• Annual review of terms of reference and levels of financial delegation (Governing body).
• Annual review of register of business interests
• Budget Monitoring (inc. impact on budget of any staffing changes)
• Completion of Annual Financial Management checklist
• Approval of Statement of Internal Control
• Review expenditure and spending/monitor
• Review budget and virements
• Review Matrix of Financial Management Competency
• Establish Financial Management Training needs
• Financial Risk and Control Checklist
• Audit Report
• Pupil Premium
• Staff overtime
• Formula Revenue grant (2016-17 proposals)
• Capital Grant
• School Fund account
• Timetable for submission of financial documents to local authority:
• 15th December: Statement of Internal Control
• 27th January: Service Level Agreement Buy-backs
• End of April: End of Year Adjustments/Papers and Committed school balances
• 16th October : Q2 Revenue Monitor
Example of Finance Committee information SPRING TERM
• Budget monitoring
• Compare statistics for expenditure per pupil or other appropriate yard-stick using CFR bench-marking website
• Consideration of Bench-Marking Report
• Review Bench-marking data and prepare action plan
• Review current year budget and project outturn
• Production of staffing projections for teachers and support staff for forthcoming financial year
• Outline budget for next financial year utilising indicative budget and approximation of current year carry-forward
• Consideration of Service Level Agreements
• Approval of ‘Best Value’ Statement for forthcoming year
• Circulation of Whistle-Blowing Policy to all staff/governors
• Assignment of Surplus Balance to Projects
• Review expenditure and spending
• Set budget - provisional
• Risk Management Audit
• Statement of Internal Control
• Review Bench-marking
• Review Best Value Statement
• Review Financial Controls and Procedures Manual
• Review Finance manual
• Review Fair Funding Scheme
• Timetable for submission of financial documents to local authority:
• 1st April: Initial Budget Plan
• End of April: End of Year Adjustments/Papers and Committed school balances
• SFVS (School Financial Value Standard)
Example of Finance Committee information WINTER TERM
• Consider and review staffing establishment in light of school’s needs
• Adjust budget allocations in light of definitive under-spend (should be relatively minimal impact)
• June: Consider and sign off Statement of Internal Control
• Submit a statement indicating how the school plans to address ‘Best Value’ during the forthcoming year
• Budget monitoring
• Ensure School Fund (private funds) is independently examined
• Assignment of carry-forward balances to future projects
• Approval of School Development Plan
• Review of previous year’s ‘Best Value’ statement
• Annual check of stock and security marking
• Review of Write-Off/Disposal Policy
• Review expenditure and spending
• Review pupil forecast
• Review Service Level Agreements
• Review budget
• Review Financial Summary including:
• - Balances
• - Cost Centre Summary
• - Transactions
• - CFR Report
• - Outturn Statement
Timetable for submission of financial documents to local authority:
• 31st May: Assignment of Balances
• 30th June: School Development Plan / ‘Best Value’ Statement and 3 Year budget plan
• 17th July : Q1 Revenue Monitor
Questions
Queries
Answers
Clarification
Patricia.harvey@lbbd.gov.uk
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