good maps to steer by excellence in records management barbara robinson facilities management

Good Maps to

Steer By

Excellencein Records

ManagementBarbara Robinson

Facilities Management

Topics Requirements analysis

Systems specification and acquisition

Data acquisition

Operations

Staffing

Training

Users, stakeholders

On going data updating

System development

Future & Hints

Organization Structure

QUT Facilities Management

Capital Works Operations

Standards & Records

Maintenance

Engineering Services

Site & Services

GIS.

Archive of Building Records. EDM. Self Service through Alchemy.

Space Management

System (Archibus). Self Service trough

the Web.

DocTrack.Profile

Drawings.Consultant & Contractors System

(CCDB)

Projects done through Operations or the

Capital Works Section.

Standards & Records Systems

Evacuation Plans

Cleaning Plans

Site Services Map Sets. Site Services Schematic

Archibus Plans

Building Management System

Space Records Management

Requirements analysis

System Specifications & acquisition

Data acquisition

Operations

Staffing

Training

Space Records Management

Reports

DAS UFA June 2002

FM Workshops2%

Centrally Controlled Common

Teaching Rooms 43%

Space Under Alteration

12%

Offices12% Store Rooms

8%

Common Rooms, Refectory, Conference

Rooms15%

Sporting Facilities4%

Business and Services

4%

DAS UFA 27% of Total QUT UFA

Faculty UFA / EFTSU (m2)June 2002

0.00

1.00

2.00

3.00

4.00

5.00

6.00

7.00

8.00

Law Business IT QUT-CA Education Health CI Science BEE

Archibus

Users & Stakeholders

Archibus

On going data and system validation

Archibus

Ongoing data updating

On going system development

Future & hints

Space Records ManagementBenchmarking

Comparison Between Australian Universities and QUT Average UFA/EFTSU

0

2

4

6

8

10

12

14

Natural andPhysicalSciences

InformationTechnology

Engineeringand Related

Technologies

Architectureand Building

Health Education Society andCulture

Creative Arts Managementand

Commerce

Average QUT for 2002 m2 UFA/EFTSU

Average Australian Universities for 1998m2 UFA/EFTSU

Note that the faculty groupings are not those of QUT but a common grouping for all Universities.Thus there is some varience in the way the space is allocated per institution.QUT has less space per student in Health as this is compared to institutions which have a medical faculty.The groupings of Society and Culture, and Education should be viewed together .

Site & Services Records - GIS

Site & Services Records

BA101 102

201

43

8 9

Site & Services Records

D BlockIsolationRefer 831MH/GP

Site & Services Records - GIS

Example of Object Data fields

Site & Services records

Requirements analysis

Systems specification and

acquisition

Data acquisition

Operations

Staffing

Training

Users, stakeholders

On going data updating

System development

Future & Hints

Building and Grounds Documentation Alchemy Screens

Search Window

Launch

Red Line

E-mail Function

Conclusion