fy11 hma summit hma year in review march 16, 2011 tony hake, grants implementation

FY11 HMA Summit

HMA Year in Review

March 16, 2011

Tony Hake, Grants Implementation

HMA Summit

FY12 President’s Budget

Portfolio Management

Clarify Programmatic Requirements and align with HMA Systems Requirements

Implement Cost-Effectiveness Enhancements

HUD Sustainable Communities Program

2

HMA Summit

FEMA Mitigation and Insurance Strategic Plan

3

HMA Summit

HMA. . .Valuing People and Relationships

HMA Summit

Support the Federal Interagency Floodplain Management Task Force

Support NFIP Reform

Partnering with Our Stakeholders

Dedicated Technical Assistance and Program Support

4

HMA Summit

HMA. . .Valuing People and Relationships :SRL Focus Group

5

HMA Summit

HMA. . .Enhancing Credibility

Ongoing Efforts National Evaluation and Technical Review

Technical Assistance and Program Support

Portfolio Management/HMA Portfolio Manager

Align Systems with HMA Programs

Updating HMA Tools Project Review Tools BCA Training/Courses

6

HMA Summit

Enhancing Credibility. . .National Evaluation Overview

309 PDM Subapplications reviewed

8 Panels Panel Lead 8 Panelists

4 Days of Review Crystal City

New for 2011 Sustainability Questions

7

HMA Summit

FY11 National Review Results

8

ProgramProjects Plans Mgmt. Costs Total

Sub-apps Fed Share Sub-apps Fed Share Sub-apps Fed Share Sub-apps Fed Share

PDMC 215 $243.7 M 94 $10.0 M 33 $18.9 M 342 $272.7 M

FMA 24 $24.0 M 4 $0.3 M 9 $1.7 M 37 $26.0 M

RFC 12 $8.2 M N/A N/A 8 $0.6 M 21 $8.8 M

SRL 5 $3.6 M N/A N/A 3 $0.3 M 7 $3.8 M

Total 256 $279.5 M 98 $10.3 M 53 $21.5 M 407 $311.3 M

HMA Summit

Technical Assistance and Program Support

Ensuring timely resolution of Helpdesk issues

Development of courses for eGrants Internal and External Systems

New NEMIS-MT FAQs

New NEMIS-MT Users Manual (under revision)

NEMIS-MT Course Under Development

9

HMA Summit

Enhancing Credibility: Portfolio Management--National Map

10

Subapplications

Number of Claims

HMA Summit

Align Systems with HMA Programs

eGrants Improvements in processing National Evaluation,

National Technical Review and Selection queues

FY12 revised eGrants application

NEMIS New function – All applications must be closed out

prior to closing out the disaster.

Application development criteria redesigned

Close out process modified to include all projects regardless of status.

11

HMA Summit 12

Updating HMA Tools--Project Review Tools

Provides a consistent means of developing applications regardless of program or Region

Would provide a more transparent method of determining project eligibility

Provides the required elements for individual HMA activity types

Improves application quality

Facilitates application review

Expedites application award

HMA Summit 13

Acquisition Project Review Tool Elements

HMA Summit

Updating HMA Tools--Benefit Cost Analysis

Benefit Cost (BC) software version 4.8 is being finalized and tested.

New features include: Revised Coastal V and Coastal A depth

damage functions. Ability to import flood project and hazard

information from a template spreadsheet. Incorporation of data documentation

templates (DDT).

14

HMA Summit 15

HMA Courses

E212/L242: Unified HMA Project Application Development Course

E213/L213: Proposed Unified HMA Application Review and Evaluation Course

E214/L214 : Proposed Unified HMA Project Implementation and Closeout Course

HMA Summit

HMA. . .Enhancing Credibility

New Efforts Project Level Aggregation

Enhanced Plans/Managing States/Program Administration by States (PAS)

Minor Flood Control

16

HMA Summit

Enhancing Credibility:Project Level Aggregation

PDM HMGP

FMA

RFC

SRL

HMA Summit

Woodland Trails – Acquisitions by HMA Program and Year

18

2003 2004 2005 2006 2007 2008 2009 2010 2011 Total

HMGP 79 92 5 2 55 76 47 18 1 375

FMA 1 2 2 5

PDM 1 1 2 5 1 1 11

SRL 1 1 2

Homes Acquired by HMA Total 393

Homes Acquired in Woodlawn 425Homes Acquired by HMA 393

HMA Summit

HMA. . .Advance Hazard Mitigation in Support of Sustainability  HUD Sustainability Initiative

Quantify environmental benefits and sustainable activities in the BCA tools

Portfolio Management

19

HMA Summit

HMA Funding Snapshots

20

HMA Summit

HMGP Funding Snapshot

1 As of 2/9/2011

21

Declaration Year

Number of Disasters

Ceiling Amount

Obligated Amount

MT Available Dollars

FY04 68 $516,603,918 $376,563,139 $140,040,779

FY0548 $2,172,679,383 $1,224,905,572 $947,773,811

FY0652 $122,948,308 $76,998,778 $45,949,530

FY0763 $366,138,836 $250,457,485 $115,681,351

FY0875 $1,265,430,154 $580,962,331 $684,467,823

FY0959 $333,084,609 $111,312,994 $221,771,615

FY1081 $369,971,518 $9,188,880 $360,782,638

FY 11 06 No Ceiling set No ceiling set --

Total 452 $5,146,856,726 $2,630,389,179 $2,516,467,547

HMA Summit

PDM Funding Snapshot

1 As of 2/9/2011

22

Fiscal Year

Appropriation Amount

Earmark Amount

Number of Applications

Effective Competitive

Amount

Number of Competitive Applications

Total Competitive Requested

Funding

Total Eligible

Unfunded

FY06 $50 M $0 M 230 $45 M 470 $133.8 M 62 apps $31.8 M

FY07 $100 M $0 M 471 $90 M 430 $291.7 M 32 apps $36.3 M

FY08 $114 M $54.0 M 485 $48.6 M 445 $307.7 M 162 apps $124.4 M

FY09 $90 M $28.0 M 485 $53.0 M 443 $297.4 M 146 apps $68.2 M

FY10 $100 M $27.5 M 434 $56.5 M 396 $247.7 M94 apps $40.2 M

FY11 $50 M $0 M 342 $45 M 309 $253.7 M47 apps$43.5 M

Total $504 M $109.5 M 2447 $338.1 M 2493 $1.532 B $344.4 M

HMA Summit

FMA Funding Snapshot

23

Fiscal Year

Appropriation Amount

Number of Applications

Total Requested Funding

FY06 $28 M 140 $39.5 M

FY07 $31 M 153 $60.9 M

FY08 $34 M 102 $29.6 M

FY09 $35.7 M 88  $74.5 M

FY10 $40 M 84 $74.2 M

FY11 $40 M 37 $26.0 M

Total $208.7 M 604 $304.700 M

HMA Summit

RFC Funding Snapshot

24

Fiscal Year

Appropriation Amount

Number of Applications

Total Requested Funding

FY06 $10 M 39 $9.8 M

FY07 $10 M 49 $9.7 M

FY08 $10 M 25 $9.6 M

FY09 $10 M 29  $18.5 M

FY10 $10 M 40 $21.3 M

FY11 $10 M 21 $8.8 M

Total $60 M 203 $77.7 M

HMA Summit

SRL Funding Snapshot

25

Fiscal Year

Appropriation Amount

Number of Applications

Total Requested Funding

FY06 $40 M -- --

FY07 $40 M -- --

FY08 $80 M 83 $84.5 M

FY09 $80 M 76  $61.9 M

FY10 $70 M 48 $71.3 M

FY11 $70 M 7 $3.8 M

FY11 2nd Round

-- 45 $99.7M

Total $380 M 259 $321.2 M

HMA Summit

NTREngineering Areas that Need Improvement

Scope lacks sufficient detail

Scope does not match budget

Project does not address residual risk or other hazards

Hazard or risk is not clearly identified

Level of protection not identified

Codes and/or standards are not met or identified

26

HMA Summit

BCA Areas that Need Improvement Insufficient documentation or no documentation

for: Value of Service Before and After damages Structure Information (Including FFE) Flood hazard data or return intervals Downtime and road closure Incorrect or unapproved alternate methodologies

BCA could not be replicated due to missing data or improper calculations or methodology.

Alternate values resulted in acceptable BCA values, however the submitted BCA was not initially correct.

27

HMA Summit

Looking Forward

28

HMA Summit

StrengthenPartner-

ships

DevelopState/Local

Capabilities

EstablishRight

Priorities

Su

cce

ssf

ul

Pa

rtn

ersh

ips

29

LossesAvoided

Sustain &EnhanceSystems

ImproveQuality of

Sub-Applications

Eff

ect

ive

Mit

iga

tio

n

De

live

ry

HMA Programs

FinancialManagement

Trackingand

Reporting

TimelyInformationExchange

Po

rtfo

lioM

an

ag

em

ent

EfficientProjectReview/

Selection

Guidance,Policy &

SOPs

ReviewTools &Training

Un

ifie

dP

roc

ess

es

HMA Summit

FY12 HMA Initiatives

Overcome the challenges with SRL

Analyze Project Level Aggregation

Deliver Project Review Tools

Continue outreach with our internal and external partners

30

HMA Summit

FY12 HMA Initiatives

Align eGrants System with HMA Program Requirements

Advance Hazard Mitigation in Support of Sustainability

Develop a Duplication of Benefits policy guide

31

HMA Summit

FY12 HMA Initiatives

Develop and Implement New HMA Application Review and Evaluation & Project Implementation & Closeout Courses

Evaluate considerations for Enhanced Plans/Managing States/Program Administration by States (PAS)

32

33

Denver, CO

New Orleans, LA

Oakland, CA

Bethesda, MD

Chicago, IL

Shepherdstown, WV

Philadelphia, PA

New York, NYReno, NV

Atlanta, GADenton, TX

Seattle, WA

Kansas City, MO

Boston, MA

Richmond, VA

Baton Rouge, LA

Harrisburg, PA

Albany, NY

Jefferson City, MO

Sacramento, CA

Fort Lauderdale, FL

Portland, ME

Tampa, FL

Portland, OR

HMA Stakeholder Engagement

San Diego, CA

Houston, TX

Dallas, TX

Helena, MT

SRL Work GroupSummitExternal StakeholdersPortfolio Management

SRL training

Concord, NH

Topeka, KS

Questions?