friends of kinneil agm presentation 2014

The Friends of Kinneil AGM2014

Registered Charity

Charity Registration Number

SC038368

Agenda – Friends AGM1. Introduction

2. Apologies for absence

3. Items to add to the agenda

4. Minute of the meeting of the 2013 AGM.

5. Matters arising but not on the Agenda

6. Reports – chair, chair of Foreshore Group, and treasurer

Agenda – Friends AGM7. Elections to Management Committee

8. Appointment of Independent Examiner Proposal to re-appoint Mrs Jan Bradford

9. Any other competent business.

10.Guest Speaker – Tom Addyman, Simpson and Brown

Chairperson’s reportMaria Ford, Chair

The Friends of Kinneil

2013-2014 in review

The Friends of Kinneil AGM2011-2012

Registered Charity

Charity Registration Number

SC038368

The Friends of Kinneil AnnualReport for2012-13

What The Friends are about• Raising the profile of the Kinneil Estate and Foreshore• Increasing awareness of both sites and their assets• Forming partnerships to promote/improve Kinneil Estate and Foreshore• Delivering member events• Developing a strategy for the estate and planning for the future

Overview of the year• Busy year with great events and publicity.• Bigger and better Roman Week – drawing on fact-finding trip to Hadrian’s Wall in 2012.• Launch of John Muir Way – through Kinneil• Lottery cash from Inner Forth Landscape Initiative – Kinneil to benefit

Overview of the year• Six open days at Kinneil House in 2013. Great feedback from the public but lower visitor numbers.• Concern over visitor numbers at Kinneil Museum.• Better start to 2014 – with increased numbers of visitors to Kinneil House and eight open days planned across this year.• Best ever Night at Kinneil Museum event in May 2014.

Raising the profile of KinneilIn 2013/14,we:• developed our website – www.kinneil.org.uk• increased our presence on Twitter – www.twitter.com/kinneil - and Facebook -www.fb.com/kinneil• produced posters and leaflets to promote the estate and Big Roman Week

Raising the profile of Kinneil• Social media is a great way to inform the public about events and help promote the estate and foreshore.

• With its help we can reach people right around the world.

We’ve nearly doubled our likes on Facebook. From 300 last June to 518 in June 2014.

Raising the profile of Kinneil• Our main website – www.kinneil.org.uk - is particularly popular. The site was viewed 23,000 times in 2013 – slightly down on 2012’s total.

• However, this year has been stronger with more than 14,000 views in just over five months.

Performance of www.kinneil.org.uk

Raising the profile of Kinneil• We also had strong – and free – PR support from Adrian and some of our partners.• Kinneil was named “walk of the week” by Scotland on Sunday in January 2014.• We’ve also had excellent local press coverage.• A big thanks to all our friends in the media for their support.

What the Scotsman said“The foreshore of the town, overlooking the Firth of Forth, is now a haven for wildlife and a good place for a stroll. Away from the town, and a little inland, the history goes back even further at Kinneil House; not only a 17th-century seat of power but before that an area where the Romans built their most northerly fortification, the Antonine Wall which stretched across Scotland..”

NICK DRAINEY, Scotland on Sunday, January, 2014

Increasing awarenessWe ran successful events to boost the profile of Kinneil Estate and the Foreshore

Last year saw a drop in visitors to Kinneil House.

This year has been stronger.

KINNEIL HOUSE VISITORS

2010 2011 2012 2013 2014

Silent Film Festival tie-in 

    59 85 148

Spring opening 269 153 145 129 239

Spring opening 257 215 145 135 252

May event n/a n/a n/a 33 153

Bo’ness Fair event 182 483 202 243

Summer history walk* 80 100 - -

Heritage Day (Aug) 650 593 ?? 425

Hallowe’en 184 481 159 272

TOTALS FOR YEAR 1622 2025 1322

Poorervisitor figures in 2013, but a good start to 2014.

No Kinneil Heritage Day this August will be a challenge.

Big Roman Week a real success in 2013.

One of our biggest programmes to date, including fantastic walks and events along the Antonine Wall.

.Big Roman Week a real success in 2013.

One of our biggest programmes to date, including fantastic walks and events along the Antonine Wall.

Our Hallowe’en event in 2013 had more visitors than the previous year ... But it wasn’t enough to boost overall totals for 2013.

.

2014 got off to a good start with a great link-up with the local silent film festival ... Nearly double the visitor numbers than in 2013.

Innovations like a visit from the “Mini Kelpies” in April 2014 helped recover visitor figures at Kinneil House this year.

We also opened the House for the first time at night – for our Night at Kinneil House and Museum in May 2014.

153 visitors in an HOUR and 70 folks on a bat walk!

Other eventsBig Roman Week a real success in

2013. In response to feed

EventsWe took stalls at the Victorian Street Fair in Bo’ness in May 2013 and 2014.

Our takings went up in 2013, helping to boost our funds. We had a publicity-only stall, supporting the new John Muir Way in 2014.

Forming partnerships

Forming partnerships• Inner Forth Landscape Initiative – the Heritage Lottery Fund awarded £2 million in funding. This could turn into £4 million across Forth Valley.

• Kinneil – in particular the Church and Foreshore – will benefit from early works.

Forming partnerships

• We supported the launch of the John Muir Way – which runs through Kinneil Estate and Foreshore. The route officially launched in April 2014.

Forming partnerships• We continued to foster successful partnerships with Step Forth, the walking group, local schools, Bo’net (the Bo’ness Networking Group), Bo’ness Community Council and others.•Big thanks to Madelene Hunt!

Forming partnerships• Also thanks to: Historic Scotland and Falkirk Community Trust/Falkirk Council – to run open days• Local press and media• The Antonine Guard, re-enactment group, who helped with Roman Week and other events

Forming partnerships• Also thanks to: Historic Scotland and Falkirk Community Trust/Falkirk Council – to run open days• Local press and media• The Antonine Guard, re-enactment group, who helped with Roman Week and other events

Member events/activities• Christmas event with Forth Bridges Accordion Band• James Watt Supper in January – with entertainment from Ian Scott and his band.

Member events/activities• Christmas event with Forth Bridges Accordion Band• James Watt Supper in January – with entertainment from Ian Scott and his band.

Member engagement• Members benefit from postal mailings and dedicated email updates and special member-only events. • Non-members are encouraged to sign up through Facebook/Twitter.• Outstanding – we still have to complete a member survey. We’re also keen to involve more members in events. If you’d like to take part, tell us!

Member engagement• Members benefit from postal mailings and dedicated email updates and special member-only events. • Non-members are encouraged to sign up through Facebook/Twitter.• Outstanding – we still have to complete a member survey. We’re also keen to involve more members in events. If you’d like to take part, tell us!

Developing a future strategy• Delivered! New tourism signage for the Estate and Museum. But more needed.• Started! Consultation on refreshing the displays at Kinneil Museum.•Underway! A masterplan is being created for Kinneil Estate by Falkirk Community Trust. Expect full consultation this autumn.

And finally• thanks to our office bearers and management committee• thanks to our partners• and thanks our members and supporters.

• We have a busy year ahead – here’s to a successful 2014/15.

Thank you

Foreshore GroupPeter Mole

Chair of Foreshore Sub-Group

Treasurer’s reportKhush Murtaza

Treasurer

Receipts and Payments andStatement of Balances – 2013/14 Financial Year

Period: 11 May 2013 to 30 April 2014

Statement of receipts Unrestricted

funds Restricted

funds

Expendable endowment

funds

Permanent endowment

funds

Total funds current period

Total funds last period

to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £

A1 Receipts

Donations 1,085 100 1,185

Legacies -

Grants - 1,940 1,940

Receipts from fundraising activities 825 825

Gross trading receipts - Income from investments other than land and buildings 4 4

Rents from land & buildings - Gross receipts from other charitable activities -

- A1 Sub total 1,914 2,040 - - 3,954 -

A2 Receipts from asset & investment sales

Proceeds from sale of fixed assets -

Proceeds from sale of investments - A2 Sub total - - - - - -

Total receipts 1,914 2,040 - - 3,954 -

Donations – Unrestricted Funds. Total £1084.89 (£758.03)64 (72) Memberships for 2013/14 – £401 (£475)Donations from Individuals/Groups - £683.89 (£273.16)

Donations – Restricted Funds £100 (Roman Week, Bakkavor)

Grants – Restricted FundsRoman Week- Falkirk Council Small Grant Fund - £1940

Receipts from fundraising activities – Unrestricted Funds. Total £824.80 (£1471.85)Sales from House Openings/Victorian St Fair/James Watt Supper/Member’s Xmas EventRaffles

Income from investments – Unrestricted FundsBank Interest – £3.91 (£3.77)

Statement of receipts – details

Statement of payments Unrestricted

funds Restricted

funds

Expendable endowment

funds

Permanent endowment

funds

Total funds current period

Total funds last period

to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £

A3 Payments

Expenses for fundraising activities 330 330 Gross trading payments - Investment management costs - Payments relating directly to charitable activities 1,252 197 1,449 Grants and donations 149 2,587 2,736 Governance costs: -

Audit / independent examination - Preparation of annual accounts -

Legal costs - Other -

-

A3 Sub total 1,731 2,784 - - 4,515 -

A4 Payments relating to asset and investment movementsPurchases of fixed assets - Purchase of investments -

A4 Sub total - - - - - -

Total payments 1,731 2,784 - - 4,515 -

Net receipts / (payments) 182 744)( - - 562)( -

A5 Transfers to / (from) funds -

Surplus / (deficit) for year182 744)( - - 562)( -

Statement of payments - detailsExpenses for fundraising activities – Unrestricted Funds

Expenses for House Openings/Events – £330.35 (£360.13)

Payments relating directly to charitable activities – Unrestricted Funds. Total £1251.84 (£688.85)

Promotional Expenses (Tablets for Kinneil House/Advertisement)/Membership Costs/AGM Venue Hire/Committee Travel Expenses/Auditor Expense/Knowledge Sharing

Payments relating directly to charitable activities – Restricted Funds. Total £196.76 (£0) Public Liability Insurance (paid from Foreshore Sub Group fund)

Grants and donations – Restricted Funds - £2587.35 Big Roman Week Foreshore Sub Group

Grants and donations – Unrestricted Funds - £149.07 Night at Kinneil Museum Bo’ness Real Ale Appreciation Society Sponsorship

See Appendix for full breakdown of amount received & spend

Statement of balancesUnrestricted

funds Restricted funds

Expendable endowment

funds

Permanent endowment

funds

Total current period

Total last period

to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £

4,621 5,008 9,629

182 744)( 562)(

-

-

4,804 4,263 - - 9,067 -

- - - - - -

Details

Surplus / (deficit) shown on receipts and payments account

Cash and bank balances at end of year

(Agree balances with receipts and payments account(s))

Cash and bank balances at start of year

Restricted Funds Update (as at 30 April 2014):

£4244.31 – Foreshore Sub Group £19.08 – Roman Week

Restricted Funds at start of financial year (11 May 2013):

£5000 – Foreshore Sub Group (nothing spent) £7.50 – Foreshore Sub Group

Closing balance

For noting • 2013/14 Accounts

Audit of Accounts - COMPLETE Accounts to be submitted to OSCR, via Online

Service – July 2014

• On Agenda for discussion in September

• Welcome suggestions from members

Priorities for 2014/15

• On Agenda for discussion in September • Welcome suggestions from members

Priorities for 2014/15

• On Agenda for discussion in September • Welcome suggestions from members

Agenda – Friends AGM

7. Elections to the management committee

8. Appointment of Independent Examiner Proposal to re-appoint Mrs Jan Bradford

9. Any other competent business.

10.Guest Speaker – Tom Addyman

The Friends of Kinneil AGM2014

Registered Charity

Charity Registration Number

SC038368