food purchasing control
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Food Purchasing Control
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 1 / 30
Recap of the Previous session
• What is the Cost/Volume/ Profit equation?• How is Variable Rate defined?• What Contribution Rate?• When is the business considered in the
state of Break Even.• How is Contribution Margin defines?
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 2 / 30
KCM of the session
1. Outline the purchasing process in the operations of foodservice establishments.
2. Describe how quality standards for food purchases are established.
3. Reasons that standard purchase specifications are important
4. Describe the process used to determine the quantity of perishable food purchased.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 3 / 30
Scope of the session
• Developing standards and Procedures for Purchasing.
• Standard Purchase Specifications.• Par Stock.• Periodic Order Method.• Perpetual Inventory Method.• Centralized Purchasing.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 4 / 30
Sequence of Operation
1. Purchasing.
2. Receiving.
3. Storing.
4. Issuing.
5. Producing.
6. Selling and serving.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 5 / 30
Categorizing the foods
• Meat and fish Fresh and Frozen
• Frozen vegetable • Fresh vegetable
and fruits.• Dairy/butter • Oil
• Sauces & dressings. • Pulses , pasta and
bakery • Cafeteria• Juices and drinks. • Canned fish& meat. • Spices ingredients• Canned fruits and
vegetables
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 6 / 30
Developing standards and Procedures for Purchasing
• Objectives behind developing control standards and procedures for Purchasing:
• Standards for Purchasing are further subdivided into:
• Quality of food purchased.• Quantity of food purchased.• Prices at which the food is purchased.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 7 / 30
SPS for Black Angus Strip Loin
•IMPS number 180(INSTITUTIONAL MEAT PURCHASE SPECIFICATION )Boneless 10 ” trimUSDA Prime, upper halfRange #2, minimum 12 lbs., maximum 14 lbs.One - half to three - quarters of an inch fat, except for seam fatChilled upon deliveryFree from objectionable odors, no evidence of freezing
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 8 / 30
SPS for Salmon Fish
Whole, dressed, fresh day of deliveryMinimum 8 lbs., maximum 12 lbs.Fish firm and elastic, meat pink and slightly translucentGills free from slime and reddish - pink in colorScales adhering tightly to the skinNo stale odors of ammonia
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 9 / 30
SPS for Canned Cherries
Dark sweet, pitted, cannedU.S. Grade A, packed in waterCount per #303 can: 30 to 35Federal inspector ’ s certificate of grade requiredPacked 24 to a case
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 10 / 30
SPS for Crimini (Italian Brown) Mushrooms
U.S. No. 1Medium, 1 to 1 in diameterLight tan to brown in colorThin - skinned, tender, delicate fleshNo visible spotting or bruising on skinsPacked in 10 - pound containers
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 11 / 30
Standard Purchase Specifications
• Standard Purchase Specifications: Are described as an accurate description of the product/s characteristics.
• SPS features are as follows:• Government Grading standard.• Weight in total.• Date of Production and Expiry.• Size ( length)
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 12 / 30
SPS features
• Nutritional data.• Name of the supplier.• Consistency and description of texture
freshness.• Yield.• Area of produce.• Range of temperature for storage.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 13 / 30
Advantages of SPS in Food service business
• Exact requirement can be projected.• Useful in menu preparations.• All misunderstandings between Purchase,
Service and Kitchen eliminated.• Makes competitive bidding possible within
possible purchasers.• Eliminate the need for verbal descriptions
of a product each time its ordered.• They facilitate checking food as received.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 14 / 30
Par Stock
• The term Par stock is largely applied to Perishables:
• The estimated quantity required or needed for operation is termed as Par stock.
• The quantity of any item required to meet the anticipated needs in a specific upcoming period.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 15 / 30
Stewards Market Quotation
Periodic Order Method• Method of inventory valuation for financial
reporting purposes where a physical count of the inventory is performed at specific intervals.
• This accounting method for inventory valuation only keeps track of the inventory at the beginning of a period.
• The method is used keeping in mind the desired ending inventory.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 17 / 30
Item: Pineapple Slices Bin Card Desired Ending Inventory: 15
Date In Date Out Date Out Date Out Balance
1/10/201 15
2/10/2010 2 4/10/2010 2 6/10/2010 2 9
7/10/ 2010 2 7
8/10/2010 24 31
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 18 / 30
Periodic Order Method
• Amount required for the Upcoming period (40 Cans)
• Less (-) • Amount Currently on hand (12 cans)• Add (+)• Amount wanted on hand at the end of the
period to last until the next delivery(15)• = Amount to order (43)
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 19 / 30
Periodic Order Method
• Alternately represented as:
• To Purchase (To order) 43= Consumption(40)- opening balance(12) + Stock on hand(15)
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 20 / 30
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 21 / 30
Perpetual Inventory Method
• The perpetual inventory method has twoprimary purposes:
1. To ensure that quantities purchased are sufficient to meet anticipated need without being excessive.
2. To provide effective control over those items that are being stored for future use.
3. The method is used bearing and determining the Reorder point
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 22 / 30
Item Pineapple slices Cost $ 9.84 per 12 can case
Size #2'1/2 Can Par Stock 32
Supplier ABC Co Reorder Point 15
18 120th St. Reorder quantity 24
Springfield
Date Order # In Out Balance
1/10/2010# 222-24 2 15
2/10/2010 2 13
3/10/2010 2 11
4/10/2010 2 9
5/10/2010 2 7
6/10/2010 24 31
7/10/2010
8/10/2010
To calculate the reorder point
• Reorder point is the number of units to which the supply on hand should decrease before additional orders are placed.
• Reorder Point =1.5 (Normal Usage per day x # of days to delivery)
• Normal Usage per day = 2 cans• # of days to delivery = 5 cans• Re-order Point = 1.5( 10) = 15 cans
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 24 / 30
To calculate reorder quantity
• Re-order quantity is the amount that will be ordered each time the quantity of a particular item diminishes to the reorder point.
Par Stock 32 cans
Less (-)
Reorder Point 15 cans
= sub total 17 cans
+ Normal usage until delivery 8 cans
= Reorder quantity 25 cans
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 25 / 30
Establishing standards for Quality and Price
Categories of Food Suppliers:
1. Wholesalers.
2. Local Producers.
3. Manufacturers.
4. Packers.
5. Local Farmers.
6. Retailers.
7. Cooperative associations.Tuesday, April 11, 2023
BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 26 / 30
Making Comparatives from comprehensive suppliers
• Its important to divide suppliers who make supply of Perishables and Non-Perishables.
• Have at least 2 suppliers for the Fresh main line.
• Contract with suppliers on the basis of:
1. Past performance.
2. Quote.
3. Adherence to timings frequency of visits.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 27 / 30
Making Comparatives from comprehensive suppliers
4. Proper and environment friendly vehicles for delivery.
5. Maintaining proper temperatures of storage in transport.
6. Supplying items as per specification.
7. Providing the clients MSDS ( Materials safety data sheet) in case of chemicals supply.
8. Ensuring that food products are supplied at least 6 months prior to their date of expiry.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 28 / 30
Centralized Purchasing (CPS)
1. Largely used by chain food service operators.
2. Use of a central warehouse.
3. Departmental segregation system.
4. Integral part of the supply chain methodology.
5. Use of a computerized centralized purchase system.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 29 / 30
Advantages of a CPS
1. Foods and beverages can be purchased at lower prices because of the volume.
2. Desired quantity can be obtained more readily because the buyer has a greater choice.
3. Foods can be obtained that meet the specifications of the buyer.
4. Larger inventories can be maintained.
5. Reduces dishonest purchasing of individual items.
Tuesday, April 11, 2023BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 30 / 30
Disadvantages of CPS
1. Each unit must accept the standard item in stock and has little freedom to purchase for its own peculiar needs.
2. Individual units cannot take the advantage of local specials at reduced prices.
3. Menus are normally standardized thus limiting the individual unit managers freedom to change the menu.Tuesday, April 11, 2023
BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 31 / 30
Questions
CommentsTuesday, April 11, 2023
BAC-4131 Food and Beverage Management Cost Control: :Food Purchasing Control Slide 32 / 30
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