fiscal considerations spring 2006 nclb regional workshops
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Fiscal ConsiderationsSpring 2006NCLB Regional Workshops
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AgendaThe Big Three Set Asides Title I-ATransferabilityCarry OverPrivate SchoolsInventoryTime and EffortAllocations Budget Narrative
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The Big ThreeMaintenance of Effort
Comparability
Supplement Not Supplant
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Maintenance of EffortDemonstrate level State and Local funding of schools from one year to the next.
A district may continue to receive Title funds only if the district has maintained fiscal effort.
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Test 1 General Fund Expenditures:General Fund Expenditures 04-05 03-04
XYZ School District$3,007,242 $3,631,494 x90%
Funding level required 04-05$3,268,344
Result:Fiscal Effort Not Maintained 8.0% difference
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Test 2 Per Pupil Expenditures:General Fund Expenditures 04-05 03-04
XYZ School District$3,007,242 $3,631,494 Oct 1 Enrollment 295 337Expenditure per pupil $10,194 $10,776 x90%
Per Pupil Funding Level Required 04-05 $9,698
Result:Fiscal Effort Maintained
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Maintenance of EffortTitle IA Basic
IB(3) Even Start
IC Migrant Education
ID Neglected and Delinquent Youth
IF Comprehensive School Reform
IIA Teacher QualityIID Ed Technology
III Language Instruction for LEP
IVA Safe and Drug Free Schools
IV-B 21st Century
VA Parental Choice and Innovative Programs
VIB (2) RLIS
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An LEA may receive funds under this part only if State and local funds will be used in schools served under this part to provide services that are at least comparable to services in schools that are not receiving funds under this part.No Child Left BehindFiscal RequirementsSection 1120 A (c)
Comparability Title I-A
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If the LEA is serving all of its students under this part, the agency may only receive funds if it will use State and local funds to provide services that are substantially comparable in each school.
No Child Left BehindFiscal RequirementsSection 1120 A (c)
Comparability Title I-A
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Written AssuranceDistrict Wide Salary SchedulePolicy of equivalence in staffingPolicy of equivalence in materials and supplies
Criteria and Guidance for Comparabilityhttp://www.ode.state.or.us/initiatives/nclb/pdfs/titleiacomparcritandguide.pdf
Comparability Title I-A
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What if Districts must produce compliance information upon request at any time.
Districts are expected to make corrections immediately to become compliant.
Could result in withholding of Federal funds.
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Supplement Not SupplantMust use federal funds only to supplement what is being done
Supplant is using federal dollars to provide:A required programA program that was provided by non-federal funds the year priorServices to some students while using local sources to provide same service to others
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Targeted Assistance ProgramsProvided to Targeted Students
Additional servicesPull out vs. Push in
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Schoolwide Programs
Consolidated Funding
Current Compliant Schoolwide Plan
Support Goals of Schoolwide Plan
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ScenariosCounselor, Secretary, Media Specialist Title I-A
Computer Maintenance Title II-D
Class Size Reduction Title II-A
Textbooks Private Schools
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Questions About
The Big Three
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Title I-A Set AsidesWhat are they?
What is the purpose?
CIP/Budget Narrative
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Title I-A Set AsidesAdministrationExtended TimeHomelessParent/Family InvolvementProfessional DevelopmentSchool ImprovementDistrict ImprovementAdditional
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AdministrationAdministration of public and non-public program
Generally $500,000 allocation = .5 FTE
No more than 15% of allocation for administration costs
Include FTE, Roles, Responsibilities
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Extended TimeMore appropriate to carry out at district level
Before or after school, summer school, extended kindergarten
Caution supplement not supplant!
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Homeless - RequiredAutomatically eligible for Title I-A services
Educationally related support services
Liaison salary
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Parent/Family InvolvementAll districts required to carry out mandates of 1118
Required 1% set aside if allocation is greater than $500,0005% for district activities95% placed back into school allocation for school activities
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Professional DevelopmentHigh Quality Professional Development
District Improvement - RequiredRecorded elsewhere
Rural/Special Education - Required5% of allocation reserved to ensure HQ
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School Improvement - RequiredSet Aside and SPEND20% of total allocation5% Choice Related Transportation5% Supplemental Education Services10% Either Transportation or SES
Less if district meets requirements with non-Title I funds
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District Improvement - Required10% of Allocation for Professional DevelopmentAdministrationCertified Classified
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Additional
Pre-school Program
Neglected and Delinquent YouthComparable ServicesSet Aside Dependent on Fall ReportAverage State Per Child X Students Reported
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Questions About
Set Asides
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TransferabilityMay transfer up to 50% from:Title II-ATitle II-DTitle IV-ATitle V-A
District Improvement Status30% TransferOnly to Meet Improvement Activities
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Sheet2
2005-06 CONSOLIDATED SPENDING PAGE
District Name:ID Number
County:Date of Report:
Name of Title ProgramGrant AllocationTransfer InTransfer OutGrant Amount after Transfers
Title I (A) - Improving Basic Programs Operated by LEAs ( do not include Title ID Neglected/Delinquent allocations)$0.00$0.00$0.00
Title I (A) - Improving Basic Programs Operated by LEAs CARRYOVER for 2004-2005 as of 9/30/05$0.00$0.00
Title I (C) - Education of Migratory Children$0.00$0.00
Title I (D) - Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or at Risk$0.00$0.00
Title II (A) - Preparing, Training, and Recruiting High Quality Teachers and Principals$0.00$0.00$0.00$0.00
Title II (D) - Enhancing Education Through Technology$0.00$0.00$0.00$0.00
Title III - Language Instruction for Limited English Proficient and Immigrant Students$0.00$0.00$0.00
Title IV(A) - Safe and Drug-Free Schools and Communities$0.00$0.00$0.00$0.00
Title V (A) - Promoting Informed Parental Choice and Innovative Programs$0.00$0.00$0.00$0.00
Title VI (B) - Rural Low Income Schools Program$0.00$0.00
Perkins Title I: Perkins Basic$0.00$0.00
Grand Total$0.00$0.00$0.00$0.00
Total Allocations and Transfers Must Equal
Title I (C) - Education of Migratory Children
Title I (D) - Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or at Risk
Title II (A) - Preparing, Training, and Recruiting High Quality Teachers and Principals
Title II (D) - Enhancing Education Through Technology
Title III - Language Instruction for Limited English Proficient and Immigrant Students
Title IV(A) - Safe and Drug-Free Schools and Communities
Title V (A) - Promoting Informed Parental Choice and Innovative Programs
Title I (A) - Improving Basic Programs Operated by LEAs CARRYOVER for 2004-2005 as of 9/30/05
Title I (A) - Improving Basic Programs Operated by LEAs ( do not include Title ID Neglected/Delinquent allocations)
Sheet3
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TransferabilityMay transfer more than once per year
Carefully considered after adequate planningConsultation with Private SchoolsModify each affected plan
Establish date of transfer
Notify ODE 30 days prior to effective date of transfer
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CarryoverWhat it may indicate
Did not implement program as intended
Did not start program on time
Did not comply with requirements
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CarryoverWhat it tells the USDE and Congress
Did not implement program as intendedDid not start program on timeDid not comply with requirements
We dont need the funding
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CarryoverGeneral Rules:http://www.ode.state.or.us/opportunities/grants/nclb/title_i/fiscal/carryoverwaiver.pdf
Request form must be turned inCarryover period will not exceed June 30If approved district will receive SANS with new end dateOld funds before new funds
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Scenarios - GuidanceAre carryover funds included in the current allocation to determine mandatory set asides?
No, Calculating set asides is based on the current year allocation only.
Fiscal Guidance p. 41
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Scenarios - GuidanceAre transferred funds included in the current allocation to determine mandatory set asides?
Yes, because transferred funds are subject to the rules and requirements to which they are transferred.
Fiscal Guidance p. 42
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Scenarios - GuidanceIf an LEA is required to set aside a specific amount of funds for a particular purpose but does not spend all of those funds in that year
If the LEA is required to spend a specific amount of its allocation it must meet the obligation. If carried over, must spend them for the specific purpose the following year.
Fiscal Guidance p. 44
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Scenarios - GuidanceHow does carryover apply to equitable services to private school children?
If LEA provided equitable services, the carry over would be used along with the current year funds to provide equitable services.
Fiscal Guidance p. 46
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Questions About
Carryover
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Private Schools ParticipationTitle I-A
Title I-C
Title II-A
Title II-DTitle III
Title IV-A
Title IV-B
Title V-A
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Private SchoolsRequired Components
Consultation - Assessment
Eligible Students
Expenditures
Delivery of Equitable Services
Complaints
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Private SchoolsDelivery of Equitable ServicesEqual amount of funds and amount of services
Services and benefits that are equitable.
Addresses and assesses needs
Equal opportunity to participate
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Private SchoolsAccountingLEA always maintains control and supervision of the funds and inventory
Use district purchasing and procurement system
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InventoryAll Purchases With Federal Funds
Current List of Inventory at School and District
All Items Marked with Fund Source
Timely Delivery of Materials
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Time and EffortIf an employee is supported in whole or in part, with Federal funds the following applies:
Single Source Semi-Annual Certification
More Than One Source Time and Effort
OMB A-133 Compliance Supplement 4-84.007 B.2
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What May Affect Allocations?
Census PovertyFoster CountNeglected and Delinquent CountRural Sparcity
ADMSEA Administration School ImprovementPrivate School Counts
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Planning AllocationsTitle I-ALevel FundingTitle II-ALevel FundingTitle II-D50% ReductionTitle IIILevel *Title IV-A Plan on 20+% reductionTitle V-A50% Reduction
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Budget NarrativeDue Date: September 15, 2006
Stay Tuned for Training Dates
Anticipated Changes:Electronic SubmissionPrefillsCheck List
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Contact InformationDonna Brantdonna.brant@state.or.us
Janet Bubljanet.bubl@state.or.us
Welcome
Urban Legend Ice Breakers?
Introduce SelfHave about 3 hours to cover a lot of groundThere are three main fiscal components to fiscal responsibility in NCLBSeveral trainings this year. Available on the NCLB webpage. Lots of informationRead and elaborate example on next slide
Refer to hand outs front/backAs you can see they did not expend that amount in 04-05. This district did not meet maintenance of effort requirements. The difference between the required funding level and the actual expenditures was 8%. This is an important number Since this district did not maintain effort, a second test must be performed
In this slide we are applying the new test the per pupil expenditures. We are still working with the general fund expenditures reported earlier. Now we have added the October 1 Enrollment information and have determined the per pupil expenditure from general funds for XYZ school district.
In 03-04, the Per pupil expenditure was $10,776. 90% of that gives us the required per pupil expenditure for 04-05 to show they have maintained their local and state contributions. They needed to have at least a $9698 per pupil expenditure level. This district exceeded that. Therefore in Test 2 District XYZ demonstrated Maintenance of Effort.
Failure to maintain effort can result in a reduction to twelve title areasEmphasize boldIf all schools are funded comparable to each otherHandout of comparability document
Go over timeline
Do yearlyShared during monitoring or upon request
Read each statement before hitting the button!!What if dont do the calculations? hit button
What if not comparable after the calculations? hit button
What if we are not comparable? hit buttonDistricts are required to use state and local dollars to provide a basic program for all students. These educational opportunities need to be equitable across the district.Additional or supplemental opportunities can be provided using Title dollars.
Supplant is using federal dollars to provide:A required program such as purchasing reading text books for your 3rd grade class in one elementary school using federal dollars.
A program that was provided by non-federal funds the year before District had implemented Read 180 as a district-wide program last year. This year it is continuing but Title I dollars are paying for the program.
Services to some students while using local sources to provide same service to others Buy textbooks at Title I school
+++This is really the basis for the other two requirements. We will continuously refer back to supplement not supplant.
Supplement/Supplant in TASHave the ability to consolidate funds through SWP but
Purpose of SWP is to upgrade and improve the entire educational program
Must have a current and compliant SWP on file in the school and the district. The plan must be updated and evaluated annually. The goals of the SWP are what drive expenditures of all funds.
Expenditures must support the goals of the schoolwide planIn a Title I-A school Can you fund a counselor, secretary, advanced math or media specialist?TAS Secretary noMedia Specialist noCounselor If in service plan, scientifically based to improve academics, only serve targeted kidsSWP Secretary, Counselor, Media Specialist Only if data supports and this is a goal in the SWP to improve overall academic program for students
Can you provide computer maintenance using Title II-D funds?No, maintenance and upkeep are considered to be regular obligations of the district
Can you use Title II-A funds to reduce class sizes and as a result extend the school day?No, title II A funds cannot be used to extend the school dayTitle IIA funds can only be used to actually reduce class sizes
Situation where position cut and add a teacher using Title IIA as class size reduction?Supplant is using federal dollars to provide:A program that was provided by non-federal funds the year prior
Title V-A dollars can be used to buy library books for private schools can they be used to buy textbooks too?No, Federal dollars can only be used to supplement programs and in private schools can only provide materials and services in addition to what is required, or generally expected of the school system. Most of the slides in this presentation are about all federal programs this is an area that needs explanation and applies only to Title I-AThere are eight types of set asidesGeneral guidelinesTalk about 1118Should not plan for carry over
Did not implement as intended changed your mind, didnt really do what was written on your spending plan (finding in monitoring)
Did not start program on time common with private schools or SES
Did not comply with requirements reopen SES enrollment, did not spend 25% of Title II-D allocation on professional development; During monitoring what it told the feds was that andHandout of new form/WebsitePoint out the percentage of carryoverMust be invited to participate in all of these areasEqual amount of funds and amount of services to serve similar public and non-public school students, teachers and educational personnel.
2. Equitable is not equal If needs are different, then services/programs can be differentNever make payments directly to private school
All purchases used to be over $5000 that is only for an accounting process Office of Inspector General ??Inventory all items
Real time inventory report loss, movement, damage, discard
MarkedProblem with timing ordered in fall, delivered to school in fallMost fiscal/business managers know about this go to them for forms if assistance needed call
Recently Title I-A preliminary allocations were posted on the web. We began getting calls right away These are called preliminary for a reason
There are many computations that go into allocationsODE does not get a final allocation amount from USDE until end of July
Recalculate
Final allocations released*Title III allocations are expected to be level funded at the current allocation per pupil rate of $94.6 or approximately 106 ELL students per district. To qualify for a T III grant, districts must be able to generate a minimum of $10,000.00. Districts falling below that amount may consider joining a consortium to receive some services
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