finding and dealing with gradebook discrepancies kathy leopold, director of technology dripping...

Finding and Dealing With Gradebook Discrepancies

Kathy Leopold, Director of TechnologyDripping Springs ISDkathy.leopold@dsisd.txed.net512 858-3015

28.0212. Finality of Grade. (a) An examination or course grade issued by a classroom teacher is final and may not be changed unless the grade is arbitrary, erroneous, or not consistent with the school district grading policy applicable to the grade, as determined by the board of trustees of the school district in which the teacher is employed.

Which one is the correct grade? What happens if a parent asks for a

grade clarification? What can be the consequences?

Parent can sue Teacher/school district can be reported to TEA Teacher can be charged with falsifying

official/academic records which is a misdemeanor

Teacher can be required to pay a fine District can lose state funding District can lose federal funding if it is a

Special Ed student

The grade columns will indicate the discrepancies. I1A grade is 82; I1A Report Card is 83. The grades are in bold black and preceded by an * asterisk.

Incorrect dates Maximum Score set at “1” Proposed due date vs Actual due date Category Percentages set at “0” or less than

“100” Grade Changes after the Grading Window is

closed Failure to change Incompletes Transfer Grades

Incorrect dates Make sure that the assignment date is inside the

grade period dates. Calendar Maximum Score set at “1” Proposed due date vs Actual due date

•Category Percentages set at “0” or less than “100”

•Grade Changes after the grade input window closes–Make sure that you follow the campus grade changes procedure.

SMITH KARLY

SMITH KARLY

•Failure to Change incompletes Grade Change Request

•Transfer Grades:Start with a Grade Change RequestNew Students to the district:

Choose the appropriate class in your gradebookClick the Display Options button. Select Grade Period Display.

Repeat this for each nine weeks that he/she was not part of the class.

Another acceptable way - Enter the student’s nine weeks grade in the last assignment for the appropriate grading period. Use the comment “Transfer and date”. Repeat this for each nine weeks that he/she was not part of your class.

For a student that comes in the middle of a grading period:

Enter the transfer grade into each assignment up to where the student started receiving grades for your assignments for that grading period.

Click on the yellow “New” button next to the student’s name.

Option #1 – Auto-Transfer Scores from Dropped Section of this Coursehttp://www.skyward.com/DeptDocs/Corporate/Documentation/Public%20Website/Tutorials/Software/WA_EP_TA_MG_G2_MS_1113247_100_T.htm

Option #2 – Transfer Assignment/Term Scores From a Dropped Classhttp://www.skyward.com/DeptDocs/Corporate/Documentation/Public%20Website/Tutorials/Software/WA_EP_TA_MG_G2_MS_1113247_110_T.htm

Option #3 – Manual Enter Term Scoreshttp://www.skyward.com/DeptDocs/Corporate/Documentation/Public%20Website/Tutorials/Software/WA_EP_TA_MG_G2_MS_1113247_120_T.htm

Option #4 – One-Click Transfer Term Percents from Dropped Section of this Course

http://www.skyward.com/DeptDocs/Corporate/Documentation/Public%20Website/Tutorials/Software/WA_EP_TA_MG_G2_MS_1113247_130_T.htm

Option #5 – Enter a Starting Grade Percentage for the Current Term

Handling grade changes and grade transfers and in the correct manner will eliminate the necessity for office personnel to spend time reconciling gradebooks and report cards. This in turn will eliminate any discrepancies between the gradebook and the report card and insure the integrity of the teacher grade book.

Questions?

For those using Family Access:

Grade Reporting Schedule 2012-2013

Interim 1A 08/27/12-09/14/12 Input Dates 09/12/12-09/18/12Interim 1B 08/27/12-10/05/12 Input Dates 10/03/12-10/09/12Term 1 08/27/12-10/19/12 Input Dates 10/17/12-10/23/12Interim 2A 10/22/12-11/09/12 Input Dates 11/07/12-11/13/12Interim 2B 10/22/12-12/07/12 Input Dates 12/05/12-12/11/12Term 2 10/22/12-12/21/12 Input Dates 12/19/12-01/07/13Interim 3A 010/8/13-01/25/13 Input Dates 01/23/13-01/29/13Interim 3B 01/08/13-02/15/13 Input Dates 02/13/13-02/19/13Term 3 01/08/13-03/08/13 Input Dates 03/06/13-03/19/13Interim 4A 03/18/13-04/12/13 Input Dates 04/10/13-04/16/13Interim 4B 03/18/13-05/10/13 Input Dates 05/08/13-05/14/13Term 4 03/18/13-06/06/13 Input Dates 05/29/13-06/07/13