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Wissahickon School District Ambler, PA 19002
Facilities/Transportation Committee
AGENDA
Central Office Board Room
May 2, 2016
5:30 PM Facilities/Transportation Committee Meeting
Facilities
1. HS Natatorium & Central Plant Addition – RFP for Commissioning Verification & Tab
Services (Doc. D-1)
2. District Wide Annual Service Contract for Preventative Maintenance, Inspections and
Water Treatment of Chiller Plant Equipment (Doc. D-2)
3. 2016 Annual Testing & Inspection of the Fire Alarm & Sprinkler Systems (Doc. D-3)
4. 2016-2017 Custodial Supplies (Doc. D-4)
5. WSD Facility Wish List (Doc. D-5)
6. District Symbol/Mascot
7. High School Weight Room Sponsorship Campaign
Wissahickon School District 601 Knight Road
Ambler, Pennsylvania 19002
MEMORANDUM
TO: Wade Coleman
FROM: Gerry Moore
DATE: April 28, 2016
SUBJECT: HS Natatorium & Central Plant Addition – RFP for Commissioning Verification
& TAB Services
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Bid specifications for the High School Natatorium & Central Plant Project were written to
include TAB and Commissioning of HVAC, plumbing, electrical, pool and control systems,
performed by an independent agency. Without these services, the contractor’s bids would have
included these costs; inspection and testing results would have been provided by their designated
firms.
There are many complexities when integrating systems, such as:
New HVAC & Hot Water Generation Central Plant equipment “fit” to the existing
building controls and piping
Integrating Central Plant HVAC to Natatorium air handling and controls equipment
Plumbing, electrical and pool filtration and water treatment systems
We are replacing the central plant, which is the heart of the school building’s mechanical
systems.
With different engineers designing pool, HVAC, electrical and plumbing systems, it would be
advantageous for the District to have an independent third party perform equipment inspections
and testing.
D-1.1
MEMORANDUM
TO: WADE COLEMAN - WISSAHICKON SCHOOL DISTRICT
CC: GERRY MOORE - WISSAHICKON SCHOOL DISTRICT
FROM: ARIF FAZIL, P.E.
D’HUY ENGINEERING, INC.
RE: WSD - HIGH SCHOOL NATATORIUM AND CENTRAL PLANT ADDITION
RFP FOR COMMISSIONING VERIFICATION & TAB
DEI PROJECT NO. 28501.1
DATE: FEBRUARY 16, 2016
Attached is the bid tab for Commissioning Verification Authority (CVA) & HVAC
Testing/Adjusting/Balancing Services for Wissahickon High School Natatorium and Central
Plant Project.
Based on the proposals received and a review of the submissions, it is our recommendation that
The Stone House Group be awarded the Commissioning Verification Authority (CVA)
Agreement in the amount of $47,500, and the HVAC Testing/Adjusting/Balancing Agreement be
awarded to Butler Balancing in the amount of $23,000,00.
Please note that the above fees are below the project budgets of $50,000 for the Commissioning
Verification Authority, and $45,000 for TAB Services, for a total of $95,000.
Please feel free to call with any questions that you may have.
Att: CVA/TAB Proposal Tabulation
cc: Ethan Fick
Brent Stringfellow
Robin Breslin
G:\SD-Projects\28501 Wissahickon High School\28501.1 (Central Plant and Pool)\RFPs\Comm TAB\Coleman_Recommendation Memo 020416.docx
D-1.2
WISSAHICKON SCHOOL DISTRICT Ambler, Pennsylvania 19002-3496
M E M O DATE: April 18, 2016 TO: Wade Coleman FROM: Gerry Moore RE: Service Contract for Preventative Maintenance, Inspections and Water Treatment of High School Absorption Chillers The High School presently has two (2) absorption chillers/heaters manufactured by Johnson Controls’ York Division. The machines are complex and difficult to service. Johnson Controls offers specially trained mechanics to service such machines, with rates offered through General Services Administration (GSA) Contract. The Johnson Controls’ proposal to perform preventative maintenance, inspections and water treatment on the (2) absorption chillers at the High School for the 2016-17 is based on GSA Contract #06F-0060P rates, for an amount not to exceed $ 32,500. It is recommended to award the Service Contract for Preventative Maintenance, Inspections and Water Treatment of High School Absorption Chillers for 2016-17 to Johnson Controls, per GSA Contract #06F-0060P, amount not to exceed $ 32,500.
Proposal Amount: $ 32,500
Projected Operating Budget: $ 40,000
D-2
WISSAHICKON SCHOOL DISTRICT Ambler, Pennsylvania 19002-3496
M E M O
DATE: May 2, 2016
TO: Wade Coleman
FROM: Gerry Moore
RE: Annual Testing and Inspection of the Fire Alarm & Sprinkler Systems The following is PA State Contract #4400010438 pricing less a discount by Simplex Grinnell LP for the annual testing and inspection of the fire alarm and sprinkler systems.
Annual Fire Alarm & Sprinkler Testing and Inspections 2016-2017
School Fire Alarm Sprinkler
Sprinkler 5 yr.
Obstruction Inspection**
Totals
High School $ 8,232.00 $ 508.00 N/A $8,740.00
HS Field House 279.00 597.00 N/A 876.00
Middle School 3,815.00 700.00 N/A 4,515.00
Lower Gwynedd 1,239.00 1,391.00 N/A 2,630.00
Shady Grove 1,762.00 410.00 N/A 2,172.00
Blue Bell 895.00 N/A N/A 895.00
Stony Creek 1,904.07 N/A N/A 1,904.07
Administrative Offices 1,286.80 N/A N/A 1286.80
Transportation Office 264.00 N/A N/A 264.00
TOTAL $19,676.87 $3,606.00 0 $23,282.87
** National Fire Protection Association, NFPA, requires all fire sprinkler systems to undergo an
obstruction inspection every five (5) years. Obtrruction inspections are current and not required this year.
The Fire Marshalls for the two local municipalities, Whitpain & Lower Gwynedd, require annual testing and inspections in accordance with NFPA. It is recommended to award the Annual Testing & Inspections of the Fire Alarm and Sprinkler Systems to Simplex Grinnell LP, as per PA State Contract #4400010438, less discount, in the amount of $23,282.87. Bid amount: $ 23,282.87
Proposed Operating Budget: $ 38,000.00
D-3
Wissahickon School District 601 Knight Road
Ambler, Pennsylvania 19002
MEMORANDUM
TO: Wade Coleman
FROM: Gerry Moore
DATE: April 4, 2016
SUBJECT: COSTARS Custodial Supply Vendors for 2016-2017
----------------------------------------------------------------------------------------------------------------------------------------------------------
Beginning in 2013-2014, the District purchased custodial supplies from the Pennsylvania
Department of General Services COSTARS Program, throughout the entire year, on an “as
needed basis”. Purchasing through this program has produced the following advantages:
No need for stock rotation Minimal loss due to product expiration Eliminates shortages and surplus stock All shipping costs included in the COSTARS price More diverse product lines with competitive COSTARS pricing available within the
various participating suppliers
Approved COSTARS suppliers for 2016-2017 are Accommodation Mollen, Philip Rosenau
Company, T.Frank McCall’s Inc. and Hillyard.
Approved COSTARS Vendors
COSTARS Contract #
Amount Not to Exceed
Accommodation Mollen (*1) 005-068 $ 25,000.00
Philip Rosenau Company (*2) 005-055 $ 57,000.00
T. Frank McCall’s Inc. (*3) 005-048 $ 32,000.00
Hillyard (*4) 005-057 $ 10,000.00
TOTAL: $124,000.00
*1) supplying predominantly cleaning chemicals *2) supplying equipment parts and miscellaneous custodial supplies *3) primarily providing paper products *4) supplying mostly cleaning supplies and hand soaps/sanitizers
It is recommended that the COSTARS Custodial Supply Bid Awards for the 2016-2017 school year be awarded as indicated, based on estimated quantities, to the COSTARS vendors for a total bid amount award not to exceed $124,000.00.
D-4
WSD FACILITY WISH LIST
HIGH SCHOOL
Updated Library >100k
A closed in lower cafeteria <50k
A makerspace <10k
A “Café-styled” upper café seating <40k
Conference Room space <10k
Additional gender neutral restroom
MIDDLE SCHOOL
Auditorium >100k
Science Lab <100k
Refurbished FCS lab with new appliances, cabinets, etc. <100k
New bleachers in one gym <100k
New lockers in one locker room <100k
New outdoor track >100k
Front exterior of building re-surfaced <75k
Removal of LGI; expansion of cafeteria >100k
LOWER GWYNEDD
Complete sound system in Multipurpose Room (speakers, sound board, wireless mics) <25k
Smart boards in principal’s conference room and guidance suite (Technology Dept. request)
BLUE BELL
Walk/Run Trail phase Loop #1 <50K, Complete Project >100k
STONY CREEK
Updated security cameras with additional cameras <20k
Shades for the office area (this may be an item that is being completed now) <10k
New cafetorium shades (being considered now)
New driveway configuration for parent pick up / drop off >100k
Handicapped accessible entrance at the front door <30k
New office configuration that allows secretary to see out front <100k
Upgrade for the AC/Heating system – specific units >100k
A new kiln for the art room <5k
Storage space for PSSA tests in the office closet <3k
A safe installed <1k
Removal of the tree in the courtyard <5k
Address the plumbing issue (sewer vents) in D and E hall <5k
Re-stain the office paneling <10k
New Gymnasium >100k
SHADY GROVE
As previously discussed—Main Office and Secure Vestibule (re)Renovation (see attached)<50k
Large Group Instructional (LGI) Space>100k
Outdoor Learning Space with Pavilion <40k
Auxiliary Gym >100k Requires Building Addition
Fitness Center –for use by students, staff, and community >100k
Requires Architect and Engineering
Can be tasked by Facilities Department
Scheduled Summer 2016
Scheduled Summer 2017, Natatorium Lobby
D-5
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