excel intermediate 1. worksheets worksheet tabs –rename by double clicking –can be moved by...

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EXCEL INTERMEDIATE

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WORKSHEETS• Worksheet Tabs

– Rename by double clicking– Can be moved by click and drag– Change colour by right click and choose Tab Color– Grouping worksheets by clicking ctrl and tab

• Allows formatting and formula insertion in multiple sheets simultaneously

– Refer to formulas on another sheet by beginning to type formula on current sheet, then click on sheet tab, and select cell on new sheet• =B5-Sheet2!C3• =J27*’Quarter1’F17

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CELL FORMATTING

• Clear Cells– Home tab, Edit group,

Clear button• Text Wrapping

– Right click, Format Cells,Alignment tab, Wrap text box

• Text Rotation– Right click, Format Cells,

Alignment tab, drag “Text”

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FUNCTIONS

• Autosum• =today() • =now()• =min()• =max()• =median()• =Average()• =Round()• =Countif()

• =pmt()• =if()• Dragging formulas

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IF FUNCTION

• =IF(logical_test,value_if_true,value_if_false)• Checks whether a condition is met, and

returns one value if TRUE, and another value if FALSE

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Cell References

• Relative cell references– Default– Automatically change cell references

relative to which column/row you copy it to• Absolute cell references

– Absolutely will not change when you copy formula

• Mixed cell references – Either ROW or COLUMN will not change

depending which one is preceded by a $ dollar sign

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MIXED CELL REFERENCE

• A mixed cell reference contains only one dollar sign:

=$A1– the column part of the reference

(A) is absolute and the row part (1) is relative.

=A$1– the column part of the reference

is relative and the row part is absolute.

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“PROJECTED 1st QUARTER”:Absolute Cell Reference

• A formula to calculate: “PROJECTED 1st Quarter Sales”

– Because sales are PROJECTED to increase, the projected value should be greater than the current data =B7+(B7*$B$17)

• FV

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ERROR MESSAGES

• #NAME?– i.e. =DIV(C2,B5)

• (no such FUNCTION name as “DIV”)

• #VALUE!– i.e. =SUM(B5,”H3”)

• Cell reference should not be in “quotation marks”

• #DIV/0!– If the value in a cell is “0” (no division

by zero)

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VIEW/PRINT FORMULAS

CTRL key + (to the left of the #1 key)

o This key combination will toggle to viewing formulas--ON or OFF

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CHARTS

• 3-D pie chart• Resize

• CHART TOOLS DESIGN tab > CHART STYLES group > CHART STYLES gallery

• CHART TOOLS DESIGN tab > CHART LAYOUT group > CHART LAYOUT gallery

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Charts cont.

• Change the 3D rotation of a chart:– Select the chart– FORMAT tab > CURRENT

SELECTION group, click on: FORMAT SELECTION

– Choose: 3-D ROTATION

-change the “X” & “Y” rotations boxes accordingly

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Charts cont.

• Change font of Category X (horizontal) axis– And Y (vertical) axis

• Change other options of X & Y axes:

• Select specific axis• Right-mouse click• Select: FORMAT AXIS

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Charts cont.

• If you change the “MAJOR” axis to “fixed”, and then set a specific value:– the value will be the “bottom” value, and other

values will be Incremented by that same amt. i.e. 75,000:

Values increase by 75,000

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Adding a title to an axis:

– Select the axis

– Go to the LAYOUT tab > click on AXIS TITLES drop-down arrow

• Select either

Horizontal or

Vertical & then

the location of

The title

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Format data series

• Right-mouse click on: data series• Select: FORMAT DATA SERIES• Change desires options i.e. FILL

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LINE CHART

• SWITCH LEGEND INFO TO HORIZONTAL AXIS• Select chart > DESIGN tab > DATA group• Select: SWITCH ROW/COLUMN

• CHANGE A CHART TYPE FOR A SERIES:• Right-mouse click on a specific

series > Change Series Type Chart

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INSERTING AND FORMATTING A GRAPHIC SHAPE

• LAYOUT tab > INSERT group > select: SHAPES

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ROWS and COLUMNS

• Insert – Right click on a cell and choose Insert

form pop up menu– Note that functions and formulas update

automatically• Freeze Panes

– VIEW tab > WINDOW group > FREEZE PANES

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ROWS and COLUMNS

• select the row below where you want the row to be frozen

• To freeze columns, select the column to the right of where you want the column to be frozen

PASTE LINK

• Insert data saved to the clipboard so that the inserted data will change if the ORIGINAL data changes.

• Warning - for this to work the original and destination files must be kept together

• HOME tab> • CLIPBOARD group>• PASTE drop-down arrow>• PASTE LINK

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FREE “TIP OF THE WEEK”

• Free anti-virus software from Microsoft – Microsoft Security Essentials

• http://www.microsoft.com/Security_essentials/